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Home My WebLink About112222 Agenda Packet1 PARKS, RECREATION TREES, & TRAILS ADVISORY BOARD MEETING AGENDA November 22, 2022 | 4:30 p.m. | Virtual or In Person Meeting Join via computer or tablet at http://joinwebinar.com enter 9 digit Webinar ID 489-143-707 • Join by phone in listen-only mode: (360)390-5064 Ext. 3 access code: 177-060-048# • Submit public comment emails to be read aloud (up to three minutes per person) to: publiccomment@cityofpt.us I. Welcome, Introduction & Call to Order - Chair Debbie Jahnke Good afternoon and welcome to this meeting of the Port Townsend Parks, Recreation, Trees & Trails Advisory Board. The role of this Board is to assist City staff and to advise the City Council on legislative matters concerning parks, recreation, trees and trails. This meeting is open to the public at the City Council Chambers, virtually via this web format, and is also being video recorded for those who could not attend the meeting today and for future reference. Given that this meeting is in virtual format, we ask that the board members raise their hands to be called on by the Chair. The public can do the same to comment during the public comment periods. We take public comment at the beginning and end of the meeting. II. Roll Call III. Approval of Agenda IV. Approval of October 27, 2022 Minutes. V. Public Comment (3 minutes per person/agenda items only) A. Public comments received via prtab@cityofpt.us • One comment was received concerning a request for a port-a-potty for the new pickleball courts. The City is going to move one can to that location for the Dog Park and Pickleball court. VI. Old Business (40 Min) A. Capital Facilities Plan – Steve King • see https://cityofpt.us/planning/page/lup22-068-citys-capital-facilities- plan • Note: The PROS Plan does not have a detailed capital improvement plan and thus staff developed an initial plan. A more formal plan is needed. This is a place holder for future capital plan. Project included in this plan should be based on previous planning efforts. 2 B. Golf Course and Mountain View Planning (Carrie Hite) – briefing by staff C. Park Rules Update (Carrie Hite) – briefing by staff VII. New Business (10 min) A. Street Ends and Viewpoints (Chair Jahnke) • See Appendix C of the PROS Plan • Encroachment VIII. Staff update – (Steve King, Carrie Hite, & Michael Todd) - 10 minutes A. Pool Report: B. Retirement: Don Cady C. Maintenance IX. Next Regularly Scheduled Meeting: December 20, 2022 Should the meeting be cancelled due to the holidays? X. Public Comment XI. Adjourn Parking Lot/Future Meetings Trail signing PUD tree presentation? Walking and Biking Map Pickleball Court Rules Park equity 1 PARKS, RECREATION TREES, & TRAILS ADVISORY BOARD MEETING MINUTES October 25, 2022 | 4:30 p.m. | Virtual or In Person Meeting • A link to the video of the meeting is available on the City’s website under Advisory Board Archives at https://cityofpt.us/citycouncil/page/agendasminutesvideos Welcome, Introduction & Call to Order - Chair Debbie Jahnke I. Roll Call - present were Becci Kimball, Jim Todd, Russ Hill, Pam Adams, Jennifer Rotermund and Debbie Jahnke. Matt Miner was excused but submitted written comment on the DEI discussion. Staff present were Steve King, Carrie Hite and Michael Todd. II. Approval of Agenda - approved by consensus with the addition of VIII.E. III. Approval of August 23, 2022 Minutes. The September Meeting was cancelled. Minutes approved by consensus. IV. Public Comment (3 minutes per person/agenda items only) A. No public comments received via prtab@cityofpt.us V. Old Business (15 Min) A. Sims Way Update (Steve King) : Steve provided an overview of next steps which include updating the Comprehensive Plan with the body of work performed associated with the public process. B. Arbor Day Update (Chair Jahnke): Adopt A Native Tree (or Shrub) was a successful event. Thanks to Jennifer Rotermund, Debbie Jahnke, Russ Hill, Council Member Monica MickHager, Planning Commissioner Rick Jahnke and Parks and Facilities Manager Michael Todd for helping with the event. Vine maple, red-twig dogwood and other understory species were very popular as were the conifers and the ground cover. Estimated 130 plants adopted by members of the public. C. Bench Locations on the West side of town and siting parameters (Chair Jahnke and Michael Todd). • Staff will bring up a map and ask for general location suggestions from the Board. Michael Todd summarized the memorial bench program and that 4 benches have been funded since initiating the program. Suggestions for possible additional 2 locations included: • Discovery Road near bus stop at Towne Point. • Pocket areas and other bus stops where appropriate • Washington Street – Pierce and Van Buren street ends • Gise Street – Street end in North Beach area • Madison or Quincy overlook • Viewpoint sign off of Jackson or Monroe – existing view point • PROS plan – list of street ends in Appendix C (appended below) • Grant or Vista • Froggy Bottoms • Fort Worden cemetery VI. New Business (35 min) A. Review of the Diversity, Equity and Inclusion Statement developed by the Culture and Society Council Committee. • Feedback is requested on the overall tone. • Tone comment: Take the “we” out in order to make it a little more formal policy tone. i.e., “The City of Port Townsend…. Rather than "In the City of Port Townsend, we” • Fifth bullet: include access to our buildings, recreational facilities, trails, and parks…. and for planning activities for our future. • Last bullet: maybe add a similar bullet to include volunteers, advisory boards, commissions. • Second bullet… “in the geographic distribution and quality of our recreational and other public assets.” Not just parks, but should include other city services, for example, library computer access and electronic services. Summarized as social equity, i.e., distance to access • Feedback is requested on how it might impact the work of the PRTTAB? • Better access to parks • Include equity statements in kiosks at parks • Add a welcoming statement in our meeting's greeting section • Add a statement that we ensure a safe environment for feedback and encourage feedback. Include a link or email address for where people can engage and provide feedback. B. Health and Wellness (Carrie Hite) – presentation by staff Carrie provided an overview of the engagement strategy that was adopted by the City 3 Council. The board roundtable provided great support for the process. They reflected on the importance of all the parties being at the table at the same time. C. Bishop Park Playground Plan (Michael Todd) – sharing early concept for banked capacity. A concept drawing will be shared on screen with the Board. Michael presented a concept plan. The Board supported the layout. The board suggested that exercise opportunities for adults be added. The board recommends a press release when completed. The board reflected on this as a good step toward equity. D. Kah Tai Prairie Agreement (Michael Todd) - Action requested • Proposed action. The PRTTAB recommends to the City Council approval of the Kah Tai Prairie Lease agreement. Pam Adams moved to recommend to Council to approve the lease. Becci Kimball seconded. Vote was unanimous in support. E. Capital Facilities Plan – Parks Capital projects review of draft (Steve, Michael, and Carrie). See attached. (Feedback requested) • Note: The PROS Plan does not have a detailed capital improvement plan and thus staff developed an initial plan. A more formal plan is needed. This is a place holder for future capital plan. Project included in this plan should be based on previous planning efforts. Hold comment until November meeting. F. Pickleball Court Update and Rules (Steve, Michael, and Carrie). Seeking board feedback on the following schedule. Note, all time slots are open to the public. • Scheduling – coordinate with the Courthouse courts • Provide scheduled play between 12:00 and 4:00 pm. (M-Sat) Use scheduler app. Lessons provided in the morning by the club on Sat. • Provide for first come first serve play from 7:00-12:00 (M-Sat) • Paddle up scheduling between 4:00 and 8:00 pm. (M-Sat). • First come first serve (Sunday) Steve provided a summary. Board members expressed some concern about the potential for noise (both vocal and from pickleball paddles), but were supportive of the schedule. Staff will monitor. VII. Staff update – (Steve King, Carrie Hite, & Michael Todd) - 10 minutes 4 A. Pool Report: Michael Todd shared the new hours - M,W,F from 7am -12pm. Limited hours are due to a staffing challenge. B. Bishop Park Update: (see VII.C.) C. Maintenance: Michael Todd mentioned a newly completed trail segment in North Beach D. Kah Tai Grant Update: Carrie Hite provided an update. Our proposal scored middle of the road. Staff is working on plan B in case we don’t get a grant. E. Jurassic Parliament – Training Opportunity: Ann McFarland training on parliamentary procedure was helpful in the past. Board is supportive and would like to participate in training on managing the essential but occasionally challenging public comment. VIII. Next Regularly Scheduled Meeting: November 22, 2022 IX. Public Comment: None X. Adjourn : 6:03 Parking Lot/Future Meetings Trail signing PUD tree presentation? Walking and Biking Map Pickleball Court Rules Park equity CITY OF PORT TOWNSEND GOLF COURSE MT. VIEW COMMONS CONCEPT PLANNING Parks and Recreation Trees Trails Advisory Board –November 2022 PROGRESS Progress •Stakeholders Committee•Project Launch•Webpage•Comment log•Small groups•Open House –January 11th DECISION MAKING CRITERIA DECISION MAKING CRITERIA •INCLUSIVE AND WELCOMING •PRIORITIZE ENVIRONMENTAL STEWARDSHIP •BENEFIT COMMUNITY HEALTH AND WELLBEING •CELEBRATE PT COMMUNITY AND CULTURE •FORWARD THINKING ONGOING OUTREACH EFFORTS ONGOING OUTREACH •Agriculture Perspective •Neighbors/Adjacent Homeowners •One-on-one stakeholder meetings •PTA •PT Preservation Alliance and Colinwood Farm •Fort Worden Public Development Authority •Food Bank •Golf Club •Olympic Pride •Housing Solutions Network PROJECT LAUNCH COMMENT CARD QUESTIONS 1.As the City plans for the future of the Port Townsend Golf Course and Mountain View Commons Campus, a variety of considerations will guide the final decision (for example, cost, technical feasibility, equity, accessibility and community input). In your opinion, what are the top 3 considerations? 2.Please share your creative thoughts or ideas on how we can best engage the Port Townsend community? PROJECT LAUNCH FEEDBACK •95 COMMENT CARDS SUBMITTED •107 ATTENDEES •HIGH LEVEL TAKEAWAYS: •Comments relative to preserving the golf course vs. exploring alternative uses seems divided. •Many comments about housing. Some for, some against. Some unsure whether it’s already been decided. •Many comments about the importance of the pool as a community amenity/resource and the need to improve it. •Some comments regarding concern over the current management of the golf course. •Lots of comments about misinformation, whether it be about a plan being ‘already cooked’ to whether housing is being considered. •A fair number of comments relative to wanting public access/trails/etc. even if the golf course is to remain. •Many comments about wanting additional means for public engagement, q + a forums, dispelling of misinformation, online opportunities, etc. •Lots of comments about the importance of Pickleball –more courts, covered courts. OPEN HOUSE #1 PREPARATION OPEN HOUSE #1 •DATE: WEDNESDAY, JANUARY 11th, 2023 •TIME: 5:00 P.M. –7:00 P.M. •LOCATION: COTTON BUILDING, 607 Water Street •AGENDA 5:00-5:30 OPEN HOUSE 5:30-6:00 PRESENTATION 6:00-6:30 Q+A 6:30-7:00 INTERACTIVE OPEN HOUSE PROJECT GOAL PROJECT OBJECTIVE •IN EARLY 2020, A COMMUNITY ENGAGEMENT PROCESS, FOLLOWING THE DEVELOPMENT OF THE PROS PLAN, SHOWED THAT THE COMMUNITY DESIRES TO EXPLORE DIFFERENT USES FOR THE GOLF COURSE PROPERTY OWNED BY THE CITY. •IN NOVEMBER 2020, COUNCIL UNANIMOUSLY DIRECTED STAFF TO ENGAGE THE COMMUNITY TO EXPLORE THE FEASIBILITY OF ALTERNATE USES, INCLUDING CONTINUED USE FOR GOLF. •GIVEN THE PROXIMITY OF THE MOUNTAIN VIEW CAMPUS, IT IS THE CITY’S INTEREST TO EXPLORE COMPLEMENTARY USES AND PLAN FOR THIS SITE AS WELL. 5:00–5:30 OPEN HOUSE 5:00–5:30 OPEN HOUSE 5:00–5:30 OPEN HOUSE 5:00–5:30 OPEN HOUSE 5:30-6:00 PRESENTATION •City/Design Team Introductions •Goals and Objectives Summary •Feedback from PROS Plan/Stakeholders/Project Launch •Dispelling disinformation slide (housing, pool project, etc.) •Existing Site Program Discussion •Visioning Objective •Potential Site Program •Park Themes (Nature|Active) •Creating a Vision for Port Townsend 6:00-6:30 Q&A •Question cards will be handed out at the beginning of the open house. •Questions will be passed along to the presenters. •Presenters will answer a handful of questions. 6:30–7:00 INTERACTIVE SCHEDULE NEXT STEPS NEXT STEPS TUESDAY, NOVEMBER 22 -PARKS TRAILS COMMISSION MTG. MONDAY, DECEMBER 19 –CITY COUNCIL MTG. #1 TUESDAY, DECEMBER 20 -STAKEHOLDER MTG. #4 TUESDAY, DECEMBER 27 –PARKS AND TRAILS COMMISSION MTG. MONDAY, JANUARY 9TH –CITY COUNCIL WORKSHOP WEDNESDAY, JANUARY 11TH –OPEN HOUSE #1 (IN PERSON) THURSDAY, JANUARY 12TH –OPEN HOUSE #1 (ONLINE) THANK YOU