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HomeMy WebLinkAbout100622 Civil Service Commission Meeting Packet  Civil Service Commission Special Meeting Agenda October 6, 2022 – 2:00 p.m. City Council Chambers, 540 Water Street, Port Townsend, WA    Join virtually via computer or tablet at http://joinwebinar.com enter the 9-digit Webinar ID 774-400-803  Join by phone in listen-only mode United States: Local Dial In – (360) 390-5064 ext. 9 access code: 837-542-406#  Submit public comment emails to be included in the meeting record to: publiccomment@cityofpt.us     I. Call to Order/Roll Call II. Approval of Agenda III. Approval of August 4, 2022 Minutes IV. Public Comment (3 minutes per person) V. Old Business - None VI. New Business A. Approve Extension of Provisional Appointment B. Hiring Update C. Process for Rules Update VII. Next Regular Meeting: November 3, 2022 at 2 p.m. VIII. Adjourn Civil Service Commission Minutes – August 4, 2022 Page 1 of 1 Civil Service Commission Minutes Date: August 4, 2022 Scheduled Time: 2 p.m. Location: City Council Chambers, 540 Water Street Members Present: Richard Knight (Chair) and Gail Ryan Staff Present: Director of People and Performance Pamela Martinez (Chief Examiner), Police Chief Tom Olson, and HR Generalist Amber Long Topic Motions/Recommendation/Action Call to Order The meeting was called to order at 2:02 p.m. Approval of Minutes Motion to approve minutes of July 13, 2022 passed unanimously. Public Comment None Action: Approve Entry Level Officer Eligibility List Motion passed unanimously to approve the entry level officer hiring eligibility list. Action: Approve Lateral Officer Eligibility List Motion passed unanimously to approve the lateral officer hiring eligibility list. Authorize Examination Announcement Process for Police Officers Chief Olsen and Chief Examiner Martinez answered Commissioner questions about what advertising has been done recently. Motion passed unanimously to authorize the Chief Examiner to post notice of the Police Officer vacancies and announcement of PST examination dates on the City’s website instead of in a newspaper. Hiring Update Chief Olsen stated that there are 5-6 officer openings and that staff expects an application soon from someone who wants to join the Commission. Next Meeting To be determined. Meeting Adjourned The meeting was adjourned at 2:14 p.m. DATE: October 3, 2022 TO: Civil Service Commission FROM: Pamela Martinez, Chief Examiner RE: Request for Approval of Provisional Appointment Sergeant Garin Williams left employment with the City in June 2022. Chief Olson has temporarily appointed Detective Jon Stuart as Acting Sergeant while the City makes arrangements for the promotional testing process. The earliest date the Chief could secure with PST for a promotional assessment center was in May 2023. The Chief requests that Detective Stuart continue to serve as Acting Sergeant for up to four months. Detective Stuart was hired as a lateral officer in 2014. Rule 9, Section 4 of the Civil Service Rules addresses provisional appointments: “Whenever there are urgent reasons for filling a regular position in a class for which appropriate employments lists are not then available, the Commission may authorize the Appointing Authority to fill the vacancy by a provisional appointment. In such case, the Commission may recommend persons to the Appointing Authority or may approve the appointment of a person nominated by the Appointing Authority provided that the person nominated possesses the qualification essential to the performance of the work of the class. Provisional appointments shall be terminated at such time as an appointment can be made from an employment list and shall be for not longer than four months except upon approval of the Commission. No person shall receive more than one provisional appointment or serve more than four months as provisional appointee in any fiscal year except upon approval of the Commission. Provisional appointees may be discharged at any time for any reason and shall have no appeal rights.” Proposed motion: Approve the provisional appointment of Jon Stuart as Acting Sergeant for up to four months beginning October 6, 2022.