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Home My WebLink About050422 PTAC Meeting Packet ARTS COMMISSION MEETING AGENDA May 4, 2022 | 3:00 p.m. | Remote Meeting **** Pursuant to Washington State Governor’s Proclamation 20-28.15, the City is not allowing in- person attendance at meetings. Members will be participating by teleconference.**** • Join virtually via computer or tablet at http://joinwebinar.com enter the 9-digit Webinar ID 539-393-595 • Join by phone in listen-only mode: (360) 390-5064 ext. 6 access code: 155-675-573# • Submit public comment emails to be included in the meeting record to: publiccomment@cityofpt.us I. Call to Order and Roll Call II. Approval of Agenda III. Approval of Minutes from the April 6, 2022 Meeting IV. Public Comment (3 minutes per person) V. Commission Business A. Chair’s Update B. Funding application – Bill Evans Dance C. Funding Application – Concerts In The Barn D. Funding Application – Port Townsend Soundcheck E. Funding Application – True Reckoning F. Funding Application – Juneteenth/Family Day G. Public Art Subcommittee Update VI. Correspondence VII. Set Agenda for Next Meeting VIII. Next Scheduled Meeting – June 1, 2022 at 3:00 p.m. IX. Adjourn Minutes of the Port Townsend Arts Commission Meeting of April 6, 2022 LOCATION: Remote MEMBERS PRESENT: Nhatt Nichols, Nan Toby Tyrrell, Joe Gillard, Dan Groussman, Sheila Long, Alexis Arabito and Cosmo Rapaport STAFF PRESENT:, City Attorney Heidi Greenwood, Legal Assistant Debbie Ritter Board Liason: Ben Thomas Community Members: Owen Thomas Topic Motions/Recommendation/Action Call to Order Chair Nhatt Nichols called the meeting to order at 3:02 p.m. Approval of Agenda The agenda was unanimously approved. Approval of Minutes for March, 2022 Meeting The minutes of the March 2, 2022 meeting were unanimously approved.. Public Comment Public comment from Jason Victor Serranis re the desecration of the five arts markers downtown. Nhatt read an email from Brendan Johnson endorsing Rebecca Welti’s proposal. Chair’s Update Nhatt spoke with Culture and Society Committee re changes made to the workplan, and has distributed the changes for everyone to read. Presentation on Rebecca Welti’s proposal for baby crab/plankton sculpture as public art Rebecca provided a power point presentation on the proposed installation of a baby crab sculpture at Pope Marine Park, and asked if the Commission would help promote the project to the city. Discussion that followed concerned the approval process, installment logistics, maintenance and safety issues. Nhatt moved that the Commissioners agree they are interested in seeing the project move forward, and to see the presentation again before it goes to council. Dan moved to table the topic until there is more information. Cosmo seconded. Nhatt then moved to amend that the public art subcommittee be involved going forward. Dan seconded. The motion, to wait for more information and to involve the public art subcommittee was unanimously approved.. Royce Hislinger email regarding preservation of the foundry. Nhatt will let him know that the Commission does not fund capital projects but if they are doing art events the Commission can help. Topic Motions/Recommendation/Action Poet Laureate Update There were two similar proposals under discussion. Nhatt advised that there would be a subcommittee to work on this, and that she wants to send the selected proposal to the Culture and Society Committee. Nhatt asked that the Commission accept the proposal with the amendment that the applicant live in East Jefferson County at the time of application and appointment. Nan Toby moved, Nhatt seconded. The motion was unanimously approved. Review of Funding Guidelines Dan remarked that this type of review is better done in person, As it is not clear when in-person meetings will resume, Nhatt proposed to wait two months, which prompted questions about possibilities for meeting outside the structure of the monthly Commission meetings so that there would be greater communication and projects such as this could be completed more quickly. Heidi advised that the OPMA governs here and member must guard against getting together in a way that might be considered a meeting without public notice. Nhatt concluded the discussion by postponing work on this for two months, at which time they would also consider forming a subcommittee for the purpose. Public art Subcommittee Joe had no updates, because the subcommittee has not yet met. Correspondence Email from Mark Blatter concerning public art to be installed at the new low-income housing under construction next to the QFC. He would like a Commissioner to serve as juror to help choose the art. Nan Toby, Joe, Dan and Cosmo all expressed interest. Nhatt appointed Joe, explaining that the juror’s work is naturally suited to Joe’s role as the chair of the public art committee Set Agenda for Next Meeting Grant Applications, Public Art Subcommittee Update Next Meeting: May 4, 2022 at 3:00 p.m. Adjourn: The meeting was adjourned at 5:01 p.m. Arts Commission 2022 Grant Funding -- Total Budget: $25,000 $3,000 from the budget has been set aside for the poet laureaute program Organization Event Amount Approved Amount Requested Lindsey Wayland Pick up Poetry $2,250.00 $2,250.00 Skyhouse Productions Various events $0.00 $3,000.00 Salish Sound Beaver Valley Barn Jam $1,000.00 $3,000.00 Port Townsend Summer Band 2022 concert series $700.00 $700.00 Jefferson County Farmers Market 2022 market music $2,000.00 $2,000.00 Port Townsend High School In-Verse Images $200.00 $200.00 RainShadow Chorale Spring concert $500.00 $500.00 Port Townsend Soundcheck Port Townsend Soundcheck $3,000.00 Concerts in the Barn 2022 season $2,000.00 True Reckoning Better than Ghosts recording $500.00 Bill Evans Bill Evans 82 $1,000.00 $6,650.00 $18,150.00 Amount approved Amount requested Amount Paid Amount remaining* January $3,250.00 $8,250.00 $0.00 March $3,400.00 $3,400.00 $0.00 May $6,500.00 -$2,149.99 July $3,666.67 September $3,666.66 November $3,666.66 Total remaining in budget *$8,850.00 *if all approved grants paid in full & all requested amounts ap Approved & agreement signed Status Done - invoice received Approved & agreement signed Approved & agreement sent Approved & agreement sent for review at 5/4/22 meeting for review at 5/4/22 meeting Approved & agreement sent Approved & agreement sent for review at 5/4/22 meeting for review at 5/4/22 meeting City of Port Townsend Arts Commission Application for Financial Support Date of Application Wed, 03/30/2022 Organization Name Bill Evans Dance Primary Contact Bill Evans (James William Evans) Phone Number 505-280-6250 Email billevansdance@hotmail.com Project or Event Name Bill Evans 82! Event Location JFK Hall, building 246, Fort Worden State Park Date(s) of Event June 11, 2022, 1 pm and 5 pm; June 12, 3 pm Amount Requested $1,000 Admission Charge 120 seats held for Pay what you wish at the door. 185 seats held for $20 on line in advance (plus 1.99 service fee) or $25/door Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? $5,697 cash plus $12,500 in-kind Please attach the proposed budget for this event budget_march_2022.pdf Has the venue for the event(s) been assessed as ADA accessible? Yes If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: Dancer/choreographer Bill Evans has built a significant following in eastern Jefferson County and surrounding areas. His professional company first performed at Fort Worden in 1980, and it has returned more 20 times over the years to perform in different venues, including the McCurdy Pavilion, the Wheeler Theatre, Madrona MindBody Institute, the Port Townsend High School and— most recently—JFK Hall at Fort Worden. (Evans is performing at JFK again in June because the venue offers space for social distancing and excellent circulation of fresh air, both of which are important at this challenging time.) The three concerts that will comprise Bill Evans 82! will benefit those who have enthusiastically attended Evans’ performances in the past, because all but one of the works on the program will be premieres—never performed here. It will also benefit audience members who have never seen Evans’ works, because they will witness world-class dancing right here in our magical village. This show will be appropriate for ages 8 to 82. It will be celebratory, thought-provoking and engaging. The two guest artists being brought from New York and Florida respectively are superb dancers at the height of their performing abilities, and local audiences will be thrilled by their artistry. These concerts will also benefit the local dance community because 10 of the performers, including Evans and his partner Don Halquist, who moved here permanently in 2018, are residents of Port Townsend/Jefferson County. Adult dancers who have chosen to live here seldom have an opportunity to participate in a project of the substance and quality of this production. Jefferson County dancers Evans has invited to perform in this show range in age from 20s to 60s (and Evans, of course, is in his 80s). The age diversity of the ensemble speaks volumes about Evans’ belief that people can and should dance for a lifetime. The concert features contemporary dance based on Argentine tango and on traditional New Zealand Maori culture. It will highlight rhythm tap dance, which was developed by Black artists in this country. Evans and Cheryl Johnson (who is a jazz vocalist as well as a rhythm tap dancer) will perform the choreography of iconic African-American artists who helped create this unique art form, in addition to Evans’ own creations. In short, the artistic content of this production will speak to audiences of diverse ages and cultural interests. It will uplift and entertain. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: The direct expenses required to produce these concerts are greater than anticipated income. Evans is asking for $1,000 from PTAC to help dimmish the shortfall, which will be paid from his retirement savings. The project will go on, even without the City’s funding, because Evans is passionate about continuing to share his work, especially here in his home city. Audiences here are unusually warm, knowledgeable and responsive. Without PTAC support, Evans will be forced to pay more out of his personal savings. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: The Port Townsend Leader, The Peninsula Daily News and Bareboards Arts and Entertainment have all supported previous Evans’ shows effectively. Evans has also accumulated a list of emails of people who have purchased tickets to his Port Townsend performances since 2019, and all of those people will receive messages about these shows. In addition, Evans will make donations to two local theatre and dance/movement organizations that have online newsletters and have helped promote Evans’ events in the past. Evans’ partner, Don Halquist, will post information on these concerts to Nextdoor. Social media is also effective, both locally and elsewhere. Already, people from other states have purchased online tickets to travel here for this occasion. Because Evans was based in Seattle in the ’70s and ‘80s, he expects that social media posts will attract some of his followers from there to spend a day and maybe an evening in Port Townsend. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. The Arts Commission awarded $500 to Evans for a Pay what you wish performance in September, 2021. Fifty-nine people came (during the pandemic) to that show. Because he is offering 120 seats on the Pay what you wish basis for the June 11 and 12 performances, Evans is asking for $1,000 this time. The previous grant was deeply appreciated, and all attendees were aware that the performance they saw was made possible by PTAC. Budget, Bill Evans 82! Anticipated Revenues: Ticket sales--$3,400 (Our largest ticket sale since moving to Port Townsend in 2018 was in March, 2019, when we sold 170 tickets. We are hoping to do the same for this concert.) Pay what you wish donations at the door--$477 (In September, 2021, had 59 people pay a total of $313 for the pay what you wish performance, $5.30 per person. We anticipate 90 people attending in June, 2022. If they average the same amount, we will receive $477.) Request to Port Townsend Arts Commission--$1,000 Total anticipated income--$4,877 Anticipated Expenses: Rehearsal space rental--$720 (Hourly fees paid to Centrum, Madrona MindBody Institute, Port Townsend Recreation Center and Port Townsend Ballet) Performance space rental--$840 (JFK Hall rental fee for two days) Air travel --$1,859 Ground travel for guest artists--$168 (This travel for guest artists Cheryl Johnson of Rochester, New York and Leanne Rinelli or Tampa, Florida. Both are former long-time artists of the Bill Evans Dance Company when it was based in western New York.) Costumes--$225 (Costumes for the works will be performing have been in storage for several years. They will need to be repaired and dry cleaned. Prices were checked with Master Cleaners in Port Townsend.) Lighting equipment rental and set-up--$160 (We will rent the same side lighting we used in September and hire the same technicia n to set it up and remove it.) Per Diem for guest artists--$800 ($50 daily for 10 days for Rinelli and 6 days for Johnson) Advertising--$400 (Fees to local arts organizations to announce our shows in their online newsletters) Programs--$130 (50 cent copying fee for 260 programs) Videographer--$195 Manager’s fee--$200 (Mr. Evans’ assistant on an archival project will devote 10 hours to managing this project) Total anticipated expenses--$5,697 (Shortfall of $1,090 to be covered from Bill Evans’ personal savings.) In-kind contributions-- Waiver of rental fee for props by Shanghai Restaurant--$200 Donated dance artists’ rehearsal time--$9,300 (60 hours x 9 people x $!5 per hour; 20 hours x 4 people x $15 per hour) Donated time directing the project--$3,000 (Mr. Evans donates his time as choreographer, teacher, director and producer of this event, 200 hours x $15.) Total in-kind contributions--$12,500 1 of 3 (continue on back) City of Port Townsend Arts Commission Application for Financial Support Use additional space as needed. We encourage applicants to submit the application as an attachment to an email. Please submit by the 20th of the month prior to the next grant review meeting. Return completed applications to artscomm@cityofpt.us Date of Application Organization Name (if any) Primary Contact If under age 18, please provide the name of an adult willing to sign an agreement with the City on the applicant’s behalf Phone Number Email Project or Event Name Event Location Date(s) of Event(s) Amount Requested Admission Charge $ Donations accepted? ☐Yes ☐No Is there at least one free or “pay what you wish” performance? ☐Yes ☐No Total Budget $ Please attach the proposed budget for this event. Has the venue for the event(s) been assessed as ADA accessible? (If yes, please attach a copy of the assessment report or complete the attached Venue Accessibility Statement.) ☐Yes ☐No Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: Concerts in the Barn March 18, 2022 Leigh Hearon Concerts in the Barn Season 2022 Trillium Woods Farm, 7360 Center Road, Quilcene 98376 June 27-Sept 4 $2,000 0 X X X 206-240-8324 concertsinthebarn@gmail.com Please see the atteched document for the narrative. We were unable to enterthe text into adobe accrobat; the program kept freezing and would not allow for editing. 129,405 2 of 3 Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. Please attach the proposed budget for this event. 3 of 3 Venue Accessibility Statement According to the Americans with Disabilities Act of 1992, individuals with disabilities are protected from discrimination "in the enjoyment of any right, privilege, advantage, or opportunity enjoyed by others in the services, programs, or activities provided or made available [funded] by local governments, their instrumentalities or agencies.” To operate legally and to ensure that ALL members of our community may benefit from arts events funded (wholly or in part) through the Port Townsend Arts Commission, any event receiving funding must be held in an accessible venue, and accessibility and any inaccessible aspects of a venue be noted in the publicity for each event. "Accessible" means that anyone in a wheelchair, scooter, walker, or on crutches or cane(s) can gain access and entry to and participate in the event being held, as can anyone who is temporarily able-bodied. This includes access to restroom facilities. The accessibility of several Port Townsend area venues is on record. If you are not sure, DASH (Disability Awareness Starts Here) has agreed to do assessments free of charge. Call 360-385-1790. Please check each question below. For further information, consult the booklet “People First: Planning Events Everyone Can Attend," which is available in City Hall, 2nd floor. Can a person with mobility issues or using walker, crutches, wheelchair, or scooter: ☐ Park near venue in a handicapped parking space? ☐ Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) ☐ Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) ☐ Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) X X X There is a drop-off area; valets park the car and return it after the performance. x 1 Port Townsend Community Grant Narrative Submitted by Concerts in the Barn Describe how your project will benefit and consider the diverse population of the greater Port Townsend community. Concerts in the Barn (CITB) will present 15 full-length (90-95 minute), free-to-the-public chamber music concerts between July 9-Sept 4. Trillium Woods Farm, where the concerts are held on Sat/Sun afternoons, offers an informal, accessible, and welcoming environment for all. Concerts are family friendly and can be heard inside the barn or while picnicking on the surrounding grounds via speakers. Aspiring young musicians in Jefferson County will have access to 2 education opportunities, both free-of- charge: (1) Youth Education in the Arts, June 27-July 1, under the direction of Daniel Ferland, music instructor/PT High School. 20 students will be bussed from PT to the farm for study with George Lopez, (Pianist-in-Residence, Bowdoin College) and the Seattle-based Skyros Quartet. Lunch will be provided. The week will culminate in a public student performance. (2) During the concert season, master classes will be provided for up to 6 young local musicians who are seriously considering making performance their profession. Participants will be identified by Tigran Arakelyan, Conductor and Artistic Director of the PT Symphony Orchestra. The young artists will be matched with internationally recognized musicians who can be of the most help. Explain how the city’s funds will support the project; if the project can be done with City funding, explain how the requested funds will improve the project. Support from Port Townsend Arts Commission will go directly to supporting CITB’s music programming. To put this in perspective, $2000 would cover the cost to have 4 musicians perform one concert. It could also cover the cost of having 2 internationally recognized musicians provide coaching for 1 week to aspiring young musicians from Port Townsend. While the concerts and educational programs will go forward without City funding, funding from the City is important for 3 reasons: 1) It will support 15 free public concerts; 2) it will help CITB attract other sources of income; 3) it will help to stabilize the uncertain income stream on which CITB depends. Concerts in the Barn is a 501c3 not-for-profit. It has no paid staff; 70% of CITB’s income comes from the 40% of concert goers who make financial gifts to the organization. Explain how the project will either target PT/East Jefferson residents, or if the event is designed to bring in visitors from the area, how you will advertise to those visitors: Chamber music concerts have been performed on the grounds of Trillium Woods Farm for more than 30 years. As a result, CITB has a well-established, loyal audience base on the Peninsula. In 2021, over 1600 individuals attended at least one concert in the barn, free-of-charge. 50% of these attendees reside in Jefferson County; 24% in Kitsap County; 19% reside in the Seattle-Olympia corridor; while 7% come from out of state (CA, CO, DE, DE, FL, ID, IL, MI, MN, MT, NY, OR, TX, VA). CITB’s 2022 educational outreach programs both specifically target Port Townsend/East Jefferson County residents (see above). For most, if not all of these young musicians, these programs will be their first experience of working closely with professional, world-class musicians. It is our hope that as a result 2 of the positive experience of these students, their families and friends will want to join them in attending the Concerts in the Barn. This project has not received not received Arts Commission funding in the past. Revenue Roll-over from 2021 $ 11,730.00 Unearned Income Donations $ 80,675.00 Board Donations $ 4,000.00 Sponsorships $ 500.00 Grants $ 7,000.00 unsecured Grants Restricted $ 4,000.00 secured for 2022 Earned Income Festival Fashions $ 4,500.00 Wine/Cider $ 3,000.00 Fundraising Events $ 14,000.00 Total Revenue $ 129,405.00 Expenditures Contractor Labor 28,450.00$ Liability Insurance $ 1,391.00 Festival Expenses Property Maintenance $ 15,000.00 Utilties $ 1,430.00 Job Supplies $ 1,300.00 Sanikans $ 500.00 Office Supplies/Front of House $ 3,500.00 Food for musicians $ 4,000.00 Items for Re-sale $ 6,500.00 Gardens $ 1,000.00 Marketing/Promotion $ 6,519.00 Fundraising $ 5,000.00 Musicians Musician Fees $ 30,000.00 YEA Program & Master Classes $ 11,305.00 Airfare $ 6,650.00 Piano Tuning $ 1,400.00 Taxes, Licenses & Permits $ 3,400.00 Bank/Credit Card Fees $ 280.00 Quickbooks $ 330.00 Paypal/Square Fees $ 1,050.00 Misc. $ 400.00 Total Expenditures $ 129,405.00 Concerts In the Barn 2022 Budget 1 of 3 (continue on back) City of Port Townsend Arts Commission Application for Financial Support Use additional space as needed. We encourage applicants to submit the application as an attachment to an email. Please submit by the 20th of the month prior to the next grant review meeting. Return completed applications to artscomm@cityofpt.us Date of Application Organization Name (if any) Primary Contact If under age 18, please provide the name of an adult willing to sign an agreement with the City on the applicant’s behalf Phone Number Email Project or Event Name Event Location Date(s) of Event(s) Amount Requested Admission Charge $ Donations accepted? ☐Yes ☐No Is there at least one free or “pay what you wish” performance? ☐Yes ☐No Total Budget $ Please attach the proposed budget for this event. Has the venue for the event(s) been assessed as ADA accessible? (If yes, please attach a copy of the assessment report or complete the attached Venue Accessibility Statement.) ☐Yes ☐No Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: Gage Pacifera February 18, 2022 Port Townsend Soundcheck 5032501674 gage@harmonicnw.com Port Townsend Soundcheck Downtown, uptown, Fort Worden August 19-25, 2022 0 $3000 12000 Soundcheck has two primary goals: 1) to showcase local performers, artists and makers and 2) to entice THING attendees to explore our town in the days before the big weekend festival. We expect venues and other places of interest around town will see a significant boost of attendance from out-of-town visitors. We hope that local artists will embrace the festival as their own and enjoy a busy week of events where they alternately perform/exhibit and attend events featuring their peers. The 2019 festival was a rousing success: we had tons of locals and non-locals flocking to 21 participating venues to take in engaging performances from local musical acts. Over 200 people hopped on the bus from THING campground to downtown to enjoy the festivities. Organizers received a ton of positive feedback from people who participated. It is worth noting that Soundcheck is the only festival in Port Townsend dedicated to celebrating our local performers. Also, while last year focused primarily on musical performances, this year we plan on coordinating other types of art events as well: literary, visual, culinary and more. To learn more about last year's festival, you can read the attached Soundcheck 2019 Report. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: PTAC's support of the 2019 Soundcheck festival was instrumental to its success. It allowed us to pay for advertising to draw people, both local and out-of-town, to the events and to pay performers participating in the centerpiece event of the festival, the local songwriters showcase. This year's funding request will be the same as 2019: $3000 to go toward ads (largely online), programs, marketing materials, and modest compensation for musicians and activity leaders at the songwriter showcase. As we look to find funding for new additions to the festival, we hope that PTAC can continue to support the parts that made the event a success in the past. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: As with the previous iteration of the festival, we plan on putting much of the advertising budget into online media to lure people from out-of-town to enjoy the festival. In the attached Soundcheck 2019 report, you will see a rundown of statistics for our online ad, social media and website campaigns. Publicity on Instagram, Facebook, thestranger.com and wweek.com was presented to viewers over 100,000 times with hundreds of users choosing to engage and learn more. It is worth noting that the THING festival promoters (STG) are very supportive and will be promoting the event through their channels including their social media and in the email that goes out to all ticketholders. This gives us a huge boost in reaching THING attendees. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. The core elements of the 2019 festival will still be there, but we are looking to expand the festival to be bigger and more inclusive of all artistic disciplines. The festival is still supported by KPTZ, Port Townsend Main Street, and others from before, but one big addition is that we will be seeking to bill the event as a Port Townsend Creative District endeavor with the blessing of the program's primary administrator, Port Townsend Main Street, and some financial support. Please attach the proposed budget for this event. 2 of 3 3 of 3 Venue Accessibility Statement According to the Americans with Disabilities Act of 1992, individuals with disabilities are protected from discrimination "in the enjoyment of any right, privilege, advantage, or opportunity enjoyed by others in the services, programs, or activities provided or made available [funded] by local governments, their instrumentalities or agencies.” To operate legally and to ensure that ALL members of our community may benefit from arts events funded (wholly or in part) through the Port Townsend Arts Commission, any event receiving funding must be held in an accessible venue, and accessibility and any inaccessible aspects of a venue be noted in the publicity for each event. "Accessible" means that anyone in a wheelchair, scooter, walker, or on crutches or cane(s) can gain access and entry to and participate in the event being held, as can anyone who is temporarily able-bodied. This includes access to restroom facilities. The accessibility of several Port Townsend area venues is on record. If you are not sure, DASH (Disability Awareness Starts Here) has agreed to do assessments free of charge. Call 360-385-1790. Please check each question below. For further information, consult the booklet “People First: Planning Events Everyone Can Attend," which is available in City Hall, 2nd floor. Can a person with mobility issues or using walker, crutches, wheelchair, or scooter: ☐Park near venue in a handicapped parking space? ☐Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) ☐Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) ☐Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) &DWHJRU\%XGJHWHG([SHQVH %XV &XOLQDU\ /LWHUDU\ 0DUNHWLQJ 0LVF 0RYLHV 0XVLF 7KHDWUH SOUNDCHECK 2022 BUDGET - OVERALL ,WHP %XGJHWHG 3URJUDPV 3RVWHUV 9HQXHVLJQDJHODUJH &URVVVWUHHWEDQQHUQHDUYLVLWRUFHQWHURQ6LPV ,QVWDJUDP)DFHERRN WKHVWUDQJHUFRP /HDGHU &URVVVWUHHWEDQQHUIHH 7DGDVLWHOLFHQVHDQQXDO 'RPDLQQDPHUHQHZDO 'RQDWLRQUHTXHVWFDUG SOUNDCHECK 2022 BUDGET - MARKETING %XGJHWHG 6RQJZULWHUSHUIRUPHUIHHV[ 6RQJZULWHUVKRZFDVHDFWLYLWLHV[ LQFLGHQWDOV &RWWRQ%XLOGLQJ'-HYHQW &RQFHUWV2QWKH'RFN2SHQLQJ%DQGV 2SHQLQJ%DQG(QJLQHHU 6WUHHW3HUIRUPDQFHV /RXGDWWKH/LEUDU\ .37=&RQFHUW#0DNHU V6TXDUH SOUNDCHECK 2022 BUDGET - MUSIC SOUNDCHECK 2019 REPORT THE DEC 17, 2019 OVERVIEW The inaugural Soundcheck festival, a locally-organized and locally-focused warm-up party for THING, was a hit. Locals and out-of-towners flocked to venues to watch Port Townsend performers and to soak up our local vibe. Numbers were significantly up from normal in many venues around town and the energy was fantastic. The THING campground shuttle bus was a bright spot: over 200 people jumped on board to find their way into Port Townsend. The bus experience itself was noteworthy, with Soundcheck onboard hosts giving an intro to our town to families, young THING attendees, and locals. There was even an enthusiastic group rendition of "Happy Birthday" for one lucky passenger. There were some learning experiences, too: we needed to put out more info about the bus at the campground, venues outside of downtown didn't fare as well as hoped, Thursday events were largely under attended, and the non-music events received little interest. We hope to address some of these shortcomings at next year’s festival. WHO PUT THIS ON? The festival was organized by a steering committee of local music enthusiasts: ●Gage Pacifera, musician, designer, web developer, EDC board member ●Nate Malgrem, DJ, record collector, and co-host of Uptown Music Trivia ●Dominic Svornich, owner of Cellar Door ●Rowan Katz, musician and host of Cellar Door's open mic ●Lauren and Matt, owners of Phosphene ●Frank DePalma, musician and owner of MyCityScene events calendar ●Sindi Pladsen, co-owner of Tunnel Tavern ●Sam Maynard, booker at Uptown Tavern ●Chen Pollina, performance artist, designer and web developer ●Kiyota Sage, performance artist, designer and web developer The participation of individual bookers, venue owners, and venue staff was indispensable to the effort. Additionally, Jaclyn, co-owner of Uptown Pub, made a notable contribution in promoting the Soundcheck bus at the THING campground. Amy Pacifera helped with the social media campaigns. Soundcheck received funding from the Port Townsend Arts Commission for print materials, online ads, and to pay performers at the songwriter showcase at Phosphene. Funding for the shuttle bus came from donations from four local small businesses (Colab, Adante Books, Port Townsend Foundry, and Harmonic Northwest) and one anonymous donor. Other small expenses were covered by Harmonic Northwest. Additional non-monetary support (promotion, advising) came from The Chamber of Jefferson County, Port Townsend Main Street, EDC Team Jefferson, KPTZ, MyCityScene, Codepress, and Thunderbull Productions. The original artwork was created by Gage Pacifera at Harmonic Northwest. Programs, posters, and online ads were designed by Chen Pollina of Pinecone Design. The webpage was developed and designed by Kiyota Sage of Madze Creations and Gage Pacifera of Harmonic Northwest with events listings by Frank DePalma of MyCityScene. Social media accounts were managed by Amy and Gage Pacifera. Nate Malgrem of CodePress led communications with music venues. Rowan Katz and Lauren Schwab organized the songwriter showcase at Phosphene. OUR GOALS We had two primary goals: to give THING-goers a warm introduction to our town, and to create a festival that showcases local performers. Why give THING attendees a proper introduction to town? Because we want this young-to-middle-aged music-loving demographic to fall in love with our town, to continue to visit, and perhaps to even consider moving here. With a median age of 55 years old and rising, Port Townsend could use some fresh blood to fight a demographic shift that seems to be driving us toward becoming a retirement community. And because we are a town that relies on tourism, with around 25% of jobs and a significant amount of revenue in Port Townsend stemming from the tourist trade, and we want to support that. Regarding the second goal (showcasing local performers), Port Townsend does already have a number of music festivals, but none that focus on local musicians playing in our favorite local hangouts. The festival gives the community a unique opportunity to celebrate our musicians and other performers and to further establish Port Townsend as a town that values its artists. Did we accomplish these goals? We certainly made some headway. Everybody who rode the bus into town had a very good time—both on the bus and off. On Friday, many venues were packed with a mix of locals and tourists. The extensive lineup of singer-songwriters at Phosphene created a really fantastic and uplifting gathering of our young and upcoming performers. On the downside, there were a lot of great, well-known performers not on our program. It would be fair to say that the local musical community was not fully represented this year. How much did our efforts impact the number of people who chose to explore town? That's a difficult question to answer. Statistics from online marketing efforts give some indication of how many might have been lured into town specifically by Soundcheck. And one could surmise that some significant portion of the people who took the free, convenient Soundcheck bus would not have ventured outside the THING campground otherwise. There’s a lot of guesswork here, as there is with just about any marketing campaign, but I think the numbers do tell a story of our promotion efforts influencing people’s decision to participate in a positive way. SUCCESSES AND SHORTCOMINGS THE BUS THING SUPPORT ONLINE ADS ART FRIDAY NIGHT THURSDAY PTAC FUNDING OUTSIDE OF DOWNTOWN MISSING MUSICIANS AWARENESSBUSINESS SUPPORT SPONSOR LOVE NON-MUSIC EVENTS SWEEPER SHUTTLE SHOWCASES AT PHOSHPENEsafely transported over 200 people to the festival—and it was fun! STG sent Soundcheck info to thousands of THING attendees reached over 60K users on social media and online weeklies the festival featured fun promotional materials venues, particularly downtown, had excellent numbers most venues didn’t see any increase in numbers on day 1 supported the songwriter showcase and promo materials further-out venues didn’t fare as well many prominent local artists didn’t play many locals didn’t know about the festival local business funding goals were not met sponsors were not featured prominently by and large didn’t do well cancelled due to miscommunication featured ten young local artists and produced magical moments EVENTS Soundcheck promoted 43 events at 21 Port Townsend venues over Thursday and Friday August 22nd and 23rd. 37 of the events were free and 34 were accessible to all ages. We promoted 35 bands, solo musicians, and DJs, 31 of which were local, at 14 musical venues. We also promoted 10 non-music events at 6 locations. Three of these non-music events were specifically coordinated for the festival: ●A guided walk along Chetzemoka Trail with trail volunteers ●Goat yoga at Rainshadow Farm ●A historic downtown tour provided by the Jefferson County Historical Society Additionally, the organizers helped coordinate two singer/songwriter showcases at Phosphene, our festival hub. The two shows featured performances from 9 young local singer/songwriters, free portrait sketches, and a photo booth. Participating music venues Castle Cellar Door Discovery Bay Brewing Palindrome Phosphene Pourhouse Propolis Port Townsend Brewing Company Port Townsend Vineyards Winery Port Townsend Vineyards Plaza Sirens Tunnel Uptown Pub Quimper Sound Other event venues Concerts on the Dock Dragonfly Farm JCHS Historical Society Key City Theatre Maritime Center Northwind Arts Center (at Cotton Bldg.) Port Townsend Library Local bands/songwriters Ariel Atsatt Blues Downstairs Clay Bartlett Cold Comfort Diane Trani w/Al Harris Trio Dr. Light Grandpa Chonko Hela Moss High Council In Droves Jack Dwyer Janie Cribbs & T. Rust Band Lola Lazer Lowire Kilcid Merrymakers Miles Okazaki Mood Ring Puget Shore Rory Kingslight Rowan Katz Scarlemagne Stuntt Tony Petrillo/Trevor Hansen Trashfecta Usana Luoma Local DJs DJ Captain Peacock DJ Magic Marker DJ Sluglife Hook Silace Amaro Out of Town Performers Whole Bolivian Army Jimmy Steward & Aili Emilia Cedar Teeth Raygun Carver BUS & SHUTTLE In an effort to make getting to the festival as easy as possible and to avert potential road safety issues (unfamiliar streets, darkness, drinking) we organized a bus and a shuttle to get people to and from the festival. Information about both was called out prominently in the program, on the website, and in Facebook posts. SOUNDCHECK BUS We rented the New Old Time Chautauqua bus and enlisted two of their regular drivers for our festival. Service began at 2pm Friday August 22nd as THING campers were arriving (check in started at noon) and continued through 2am on the 23rd as the last of our event venues were closing down. We broke the work into two shifts by two different drivers. Additionally, we also had volunteer hosts on board to help give information to riders, allow the drivers to keep focused on driving, and to ensure orderliness. There was generally one volunteer on board for any given run. The bus ran on a regular route that began at the Jefferson County Fairgrounds (site of the THING campground) and ran through uptown, downtown, and boat haven. All but a few of the participating event venues were serviced by this route. We also set up a live online bus tracker. Festival goers could see where the bus was at any given moment from a URL posted to the website and the Facebook page. SOUNDCHECK BUS The atmosphere on the bus ranged from chill to festive with a mix of young people, families, older folks, and other festival attendees. At its busiest moments, the bus held about 40 passengers. A couple runs were empty. There was a round of Happy Birthday sung for one lucky rider. People had fun riding the bus. SWEEPER SHUTTLE Additionally, we made plans to offer a free shuttle for locals who wanted a ride home at the end of the night. A local taxi driver stepped up to fill this role and his information was listed in the festival programs and on the website. Initial thoughts were for him to rent a passenger van, but these were difficult to come by in the days leading up to the festival, so he ended up renting a six-passenger car instead. Unfortunately, due to some miscommunication, the driver was unable to follow through on this plan and the sweeper shuttle was cancelled before taking any passengers. PROMOTION The Soundcheck steering committee put together a multi-channel promotional campaign targeted at out-of-towners visiting for THING as well as to local music affectionados. Print materials included festival posters, programs, and signage for the bus and bus route. Online materials included active facebook and instagram accounts, a website, and online events management software. We ran online ad campaigns on social media as well as in online editions of indie mags in Seattle and Portland. STRATEGY We aimed to keep messaging fun and targeted at an audience of 20 to 40 year old THING attendees. The artwork for the festival promotions was intended to be quirky and amusing with local flavor. We tried to give a nod to some of Port Townsend’s better features while also adding some grit by acknowledging a few of the less appealing aspects of the community (like the smokestacks of the paper mill). In our choice of ad outlets, we targeted alternative weeklies in nearby cities that draw upon an audience of young and independent-minded people who may be inclined to take some extra time to enjoy Port Townsend’s artsy, progressive vibe while attending THING. We chose to focus exclusively on online ads with our out-of-town advertising budget for a few reasons: 1) online versions of indie weeklies are a popular medium with our target audience, 2) it allowed us to collect analytics to better measure the success of the campaign, 3) our modest budget necessitated focusing on a smaller number of channels to be effective, and 4) the timing of the approval of funds made meeting print deadlines challenging. PRINT Print materials included 8.5” x 11” full-color posters distributed to participating venues a few weeks in advance of the festival, flyers for the singer/songwriter showcase at Phosphene, and full-color programs featuring event lineups and information about the shuttle bus. Programs were available at local venues shortly before the festival started. Additional materials were printed for the bus and bus stop. FESTIVAL PROGRAM (INSIDE FOLD) WEBSITE The Soundcheck website featured venue descriptions, information about the shuttles, a rundown of sponsors, links to social media, a contact link, and most usefully, a listing of events separated by day. The events list was powered by MyCityScene, software developed by local company Totera. The website was launched on July 17, 2019 and continues to live at ptsoundcheck.com. EVENTS CALENDAR ON PTSOUNDCHECK.COM (PROVIDED BY MYCITYSCENE) FACEBOOK Around the same time the website was launched, Soundcheck created a Facebook page and an Instagram account. The Facebook page included a description of the festival, provided a simple text list schedule, called out a few special events in individual event posts, and provided a link to the website for more information. The account also promoted participating bands and individual events. The Facebook account also provided real-time updates during the festival—for example, when the sweeper shuttle bowed out, we noted this on the Facebook page. SOUNDCHECK FACEBOOK PAGE The Soundcheck Facebook page currently lives at facebook.com/porttownsendsoundcheck. This may change before next year’s festival to use the same username/handle as instagram, facebook, and gmail (i.e. “ptsoundcheck”). INSTAGRAM The Soundcheck instagram page mirrored much of the content from the Facebook page. The accounts were linked together to allow content posted on Instagram to be automatically posted to Facebook as well. As such, many of the band promotions linked to their Instagram accounts, and we tried to link to as many band Instagram accounts as we could find. We purchased “Promoted Posts” on Instagram as part of our advertising spend—see details in the Analytics section of this report. The Soundcheck Instagram account lives at: instagram.com/ptsoundcheck INSTAGRAM POST GALLERY ONLINE ADS Soundcheck ran ads in online editions of popular weekly indie papers in Seattle, WA and Portland, OR. We created several graphics and text ads that ran on thestranger.com and wweek.com with varying amounts of information presented, partly based on the size of the ad. We targeted mobile more frequently than desktop. For more details, see the Analytics section of this report. MOBILE AD SUPPORT FROM THING One huge point of uncertainty as festival time approached was whether or not we could tie into THING’s marketing efforts. We felt the best way to put Soundcheck on THING-goers’ radars was through the line of communication from the festival hosts and without their support, our marketing efforts would be much more difficult. To that end, we did our best to make our little festival look very official and exciting so that they would feel compelled to help spread the word. We also intentionally avoided scheduling events that would conflict with THING—Soundcheck ended the night before THING began. Fortunately, THING organizers were very supportive of our efforts. Adam Zachs, lead organizer for the event, responded in an email thread that he loved that we were putting this on. Their group saw our festival as a value add to their own event and promoted it as such. THING posted about Soundcheck on their social media channels and included information about Soundcheck in emails that went out to all THING attendees (which numbered several thousand). These emails contained all the essential information about the festival experience and were scoured over by thousands of THING attendees. THING FACEBOOK PAGE (8/6/19) Mentions from THING included: ●Facebook post inviting attendees to Soundcheck that included a link to the website (August 6) ●Identical post on instagram (August 6) ●Email containing festival information sent to all ticket holders (August 8) ●Facebook post with same info as email THING TICKET HOLDER EMAIL PRESS Following up on a press release we produced, the Leader ran a short piece on the festival. The article is archived at: https://www.ptleader.com/stories/pt-artists-and-venues-to-kick-off-thing-fest,64154 ? ADDITIONAL PROMOTION Gage Pacifera was invited for a short interview about Soundcheck with Chris Becker on KPTZ on August 20th. Additionally, the festival was included in online calendars for KPTZ, Port Townsend Main Street, MyCityScene, PT Guide, and a number of participating venues. TESTIMONIALS “As a sponsor, I do not think [we] recieved much of a return.” - Business Sponsor “I only heard good feedback from locals and tourists alike.” - Venue owner “We were able to visit town and enjoy music before working the booth on Saturday and Sunday.” - THING Vendor “Thursday was good—not as many people as Friday—but still seemed to be a high level of engagement for the people who did show up.” - Venue owner “Book artists earlier and next time and start promo earlier as well.” - Venue owner “Uptown was full of THING- goers from the time we started until the last bus left.” - Musician “Thursday was a dud and Friday was great after 6pm.” - Musician “Port Townsend looked like it did 15 years ago… with young people hanging out and listening to live music.” - Record store owner “Having the bus was a huge plus however… everyone would pretty much just get o downtown.” - Musician “We had a huge Friday night.” - Venue owner “The biggest benefit was the shuttle… This is … something that Je erson Transit, the city, and the fort have been trying to make happen for years.”- Musician “It really did not have an impact on our business. I guess we are just too far o the beaten path for these type of events.” - Brewery owner “Not enough people knew about Soundcheck.” - Musician THE NUMBERS MUSIC VENUES Many downtown music venues were packed with concert-goers on Friday night with Cellar Door, Tunnel Tavern, and Phosphene all reporting significantly higher than normal attendance. Thursday was less successful—a few venues reported good numbers, but for most the festival didn’t seem to attract any more people than usual. Venues outside of downtown didn’t fare as well as the downtown establishments. Venues near Boat Haven may have been disadvantaged by being at the end of the bus route. The songwriter showcase at Phosphene drew a large number of locals and young people on both days, but particularly on Friday. As the only music venue not serving alcoholic beverages (it’s a coffee shop), it did a nice job of acting as a hub for all of our attendees and particularly for the under-21 crowd. Reports from the busiest events of the festival indicated a significant majority of the audiences being out-of-towners. NON-MUSIC EVENTS Our non-music events did not fare well. The Thursday Goat Yoga was cancelled due to lack of RSVPs and nobody showed up for the Chetzemokah Trail walk. This could be attributed to 1) a lack of interest from our crowd, 2) insufficient promotion, 3) inconvenient time slots (nothing on Thursday did well and the walk was in the morning on Friday), and 4) inconvenient locations (i.e. not downtown). The one non-music event that did somewhat well, the Historical Walk by the Jefferson County Historical Society, had roughly the same amount of promotion as the others, but the more convenient location (downtown) and time (3pm Friday) may have helped it succeed where the others did not. BUS RIDERSHIP We estimate we had somewhere in the ballpark of 200-250 people ride the Soundcheck bus. Ridership before 5pm was low, then picked up between 5pm-midnight, then went down again. We averaged about 25 riders per loop between 5-8pm and hit a high point around 9pm of about 40 riders. WEBSITE TRAFFIC The website had 1600 users between launch on July 17 and end of the festival on August 23. Traffic was generally low until August 5 and 6 when we began inviting users to like our Facebook page and when THING posted about the festival on Facebook and Instagram. Site traffic peaked at 255 users on the first day of the festival, Thursday August 22. About a third of our website audience arrived through social media, about 10% through paid ads, and about another 10% through organic (not paid) search. Top referers from websites were: ptguide.com (38), linktr.ee (36, associated with Instagram account), and ptmainstreet.org (29). PTSOUNDCHECK.COM ANALYTICS DETAILS DATES AVG. VISITORS PER DAY Jul 17 - Aug 4 7 Aug 5-8 81 Aug 9-18 47 Aug 19-20 96 Aug 21-23 212 ONLINE ADS THESTRANGER.COM SIDEBAR AD We ran online ads on thestanger.com, wweek.com, and instagram starting about a week and a half before the festival. Clicking on the ads led to ptsoundcheck.com. Many of the thestranger.com ads appeared alongside THING ads, creating a one-two Port Townsend punch that I suspect raised interest in both events and the town in general. Instagram ads were geographically targeted to just Washington, Oregon, and British Columbia. DESCRIPTION DATES IMPRESSIONS CLICKS CLICK THROUGH RATE thestranger.com - music article sidebar 8/14-8/15 5529 25 0.45% thestanger.com - music calendar listing 8/18-8/19 4412 47 1.07% wweek.com - mobile bottom banners 8/13-8/19 29368 127 0.43% instagram - promoted post - announcement Beginning 8/13 17553 167 0.95% instagram - promoted post - poster Beginning 8/18 25034 89 0.36% Given that we spent about the same on thestranger.com and wweek.com, and less on instagram promoted posts, it would appear that instagram provided the best value and wweek.com was a better value than thestranger.com. The more prominent graphics on thestranger.com, however, may have provided some valuable impressions, and the combination of simultaneous THING/Soundcheck ads may have reduced our clicks while increasing interest for both. Also, with Seattle being closer than Portland, the impressions from thestranger.com may have been more valuable in terms of drawing people out. Instagram provided some additional demographics about who the promoted posts reached: more males (~58%) than females, over half in the 25-34 age range, and more from British Columbia than Oregon or Washington (the only three areas targeted). WWEEK.COM MOBILE BANNER AD SOCIAL MEDIA Our Instagram and Facebook accounts both saw good numbers of impressions and activity. Details below. FACEBOOK Impressions (7/27-8/23) 38,524 Post engagements - likes, shares, clicks, etc. (7/27-8/23) 51 Page likes 38 Posts 19 INSTAGRAM Followers 145 Following 44 Posts 22 Post Likes 338 Comments 16 OUTLOOK FOR NEXT YEAR Our group of organizers plans to build on our successes and shore up some of our weaknesses for next year’s iteration of Soundcheck. We expect many of the same organizers to be involved again next year and hope to pick up some new people as well. Putting the new festival on peoples’ radars (both locals and out-out-towners) was a big undertaking that should be made easier next year now that we have one successful festival under our belts. We also have established marketing materials, online accounts, email lists, and relationships that we can make use of for next year’s festival. We don’t plan on using the exact same formula next year, partly because we’re still tinkering with the overall format, and partly because we know the landscape will have changed by then. Phosphene has (sadly) closed it doors, meaning our festival hub and songwriter showcase will need to move. Performer and venue availability is always in flux. THING is likely to draw more people next year which will bolster Soundcheck’s numbers. And perhaps most consequentially, we have heard murmurs of THING moving into Friday, which would affect our event scheduling. Part of our challenge will be to have the flexibility to navigate these new obstacles, take advantage of emerging opportunities, and create an updated rendition of the festival that improves upon last year’s version. Given the potential growth of THING combined with better general awareness of our festival, I don’t think it would be unreasonable to set of goal of doubling our number of Soundcheck attendees next time around. To a certain extent we will be able to measure the difference in attendance through web and social media analytics and by tracking the number of people riding the Soundcheck bus. We look forward to including comparisons of these numbers in next year’s version of this report. Festival organizers will begin meeting again in January. For more information email us at ptsoundcheck@gmail.com. PROMOTIONAL MATERIALS APPENDIX: Soundcheck 2019 Programs 5.5” x 8.5”, single fold, full color glossy Soundcheck 2019 Posters 8.5” x 11”, full color glossy Phosphene Handbills for Soundcheck 2019 4.25” x 11”, black and white on yellow matte Soundcheck 2019 Online Ads 300x600 JPG Soundcheck 2019 Online Ads (continued) 300x250 JPG 728x90 JPG 320x50 JPG 125x95 JPG Soundcheck 2019 Instagram Promoted Posts Soundcheck 2019 Website - 1 of 6 Soundcheck 2019 Website - 2 of 6 Soundcheck 2019 Website - 3 of 6 Soundcheck 2019 Website - 4 of 6 Soundcheck 2019 Website - 5 of 6 Soundcheck 2019 Website - 6 of 6 City of Port Townsend Arts Commission Application for Financial Support Date of Application Tue, 03/15/2022 Organization Name True Reckoning Primary Contact Annabel "AB" McSpadden Phone Number 7066213570 Email truereckoningband@gmail.com Project or Event Name Better Than Ghosts EP Event Location EP (Extended Play) Recording at Rainshadow Studios Date(s) of Event Recording scheduled for April 2022 Amount Requested $500.00 (Microgrant) Admission Charge N/A Donations Accepted? No Is there at least one free or "pay what you wish" performance? Yes Total Budget? $1,500.00 Please attach the proposed budget for this event better_than_ghosts_ep_production_budget.pdf Has the venue for the event(s) been assessed as ADA accessible? No If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: True Reckoning is a folk and Americana music duo created from the grassroots Port Townsend music scene. Our music is a love letter to Port Townsend, brainstormed in living room jam sessions, practiced at the various open mic nights, and performed in local hotspots such as the Anchor bar, Uptown Pub, Cellar Door, and Sirens Pub. We even accompanied the launch of the fishing boat, Roedda. Funding from the City of Port Townsend Arts Commission would allow us to record our original music at Fort Warden's Rainshadow Studio. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: City funding will offset the costs of recording and mastering our original EP, "Better Than Ghosts." We are a new band with a rapidly growing base of local supporters. This grant would make recording and mastering possible, allowing us to use our lean band budget to cover the remaining recording costs. Our recording fund will further benefit Port Townsend by supporting a local studio that creates high-quality music, and supporting local artist David Jones to create album artwork. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: Our EP itself honors Port Townsend in its origins, subject matter, collaborators, and live performances. Additionally, grant funding allows us to patronize a local, high-quality studio rather than seek out-of-town studio space. Please feel free to check out our band: https://truereckoning.band https://www.facebook.com/truereckoning/ https://www.youtube.com/channel/UCT7d51rsfKQYXI7j2NbA v4g If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. N/A Better Than Ghosts EP Production Budget Item no Description Cost 1.0 Studio Time for Better Than Ghosts EP (Rainshadow or Toolshed Studio)$1,500 2.0 Session musicians for Better Than Ghosts EP $400 3.0 Artwork (PT artist David Jones)$300 4.0 Publishing and digital distribution $400 5.0 Social Media / Marketing Blitz / Playlist Placement $1,000 Recording costs subtotal $3,600 COVID-19: City Hall and Other Public Facilities Information (updated 3/17/22) Print Resend e-mails Submission #24 Previous submission Next submission Submission information Form: City of Port Townsend Arts Commission Application for Financial Suppor t Submitted by Visitor (not veried) Thu, 04/28/2022 - 7:57pm 24.113.151.192 Date of Application Wed, 04/27/2022 Organization Name Community Justice Project Primary Contact Grace L Bias Phone Number 2064745180 Email grace@gracelove.co Project or Event Name Juneteenth/Family Day Search Event Location Shy Arce/363 Discovery Road, Port Townsend, WA 98368 Date(s) of Event 6/19/2022 Amount Requested 3,000 Admission Charge free Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? 4500 Please attach the proposed budget for this event ar ts_commission_budget_-_sheet1.pdf Has the venue for the event(s) been assessed as ADA accessible? Yes If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed st and not too heavily weighted) Enjoy and par ticipate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one oor) Describe how your project will benet and consider the diverse population of the greater Por t Townsend community: This is my 3rd annual event celebrate the small but mighty population of Black Folks in the area. We will have food and entertainment and open it to the general public! Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: 250 Madison Street Port Townsend WA 98368 Phone (360) 385-3000 Home | Dashboard | Sitemap | Logout | Webmail | Employee | Linking Policy | The funding will allow for me not to have to hold the whole bill and focus on the food creating a tradition of spending time with our families full of diversity and love. Support this will show that the city is working on creating more inclusive for Black people in this small rural town. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will adver tise to those visitors: We will be advertising over the main on sims, yers online campaigns and the newspapers and more. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. N/A Previous submission Next submission From:Gail Workman To:artscomm@cityofpt.us Subject:Proposed crab plankton sculpture Date:Wednesday, April 13, 2022 4:08:52 PM Hello, I'd be very grateful if the proposed crab plankton sculpture were to be shelved. Besides being ungainly and unartistic, it has an appendage at the top that looks exactly like a whale's penis. Thank you for considering my opinion. Gail Workman 857 57th Street Port Townsend 206-604-3370 From:Beth De Voe To:artscomm@cityofpt.us Subject:sculptures Date:Wednesday, April 20, 2022 12:46:29 PM To whom it may concern; I am dismayed at the shade being thrown by the same ol’ characters on NextDoor. Plankton looks like plankton. I think others may need to get out more, do more and get off social media before throwing their opinions around. My guess is the artist considered how to engage children and chose a creature with them in mind. Nobody will be impaled by a rounded, curved arc that is 8 ft. high. I think the piece makes a great photo opportunity, a great conversation starter (as Nextdoor fodder has shown) and it doesn’t take up much real estate in an area where that is at a premium. Mary DeVoe Umatilla Ave. I hear and I forget. I see and I remember. I do and I understand. - Confucius From:Carlene Dahlman To:artscomm@cityofpt.us Subject:Recent proposed art sculpture Date:Thursday, April 21, 2022 9:28:24 AM I'm not in favor of the crab plankton structure. I've tried to like the bike chain, the bolt, the wood stumps and cement mounds around town but they only irritate me. They don't make sense, they don't inhance the natural beauty surrounding us and it doesn't represent PT. The Totem Pole makes sense and is pleasing to the eye. I'd much rather we spend money caring for the natural surroundings of our Peninsula and making sure the massive historic buildings stay structurally sound for generations to come. And well paved streets. Thank you, Carlene Dahlman Thanks, Carlene Dahlman From:Carolyn Woods To:artscomm@cityofpt.us Cc:publiccomment@cityofpt.us Subject:Proposed plankton sculpture - support Date:Tuesday, April 19, 2022 11:08:40 AM Hello, I am writing in support of the proposed plankton sculpture to be added to Pope Marine Park. I think it's a wonderful idea for many reasons - the placement next to the water is thematically appropriate, the choice of species (Dungeness crab) is excellent due to its local significance economically and culturally, and the more often people are reminded of the life history and significance of plankton, the better, as our ocean faces many challenges and its health is vital to the health of our community. Though I am not writing on behalf of my organization and only as my personal opinion, my work as a marine science educator means I have a good understanding of the need to teach people about the marine environment and raising awareness through public art is an excellent way to do that. I hope the proposal by Rebecca Welti is funded. Please include the above as a public comment in the next scheduled Arts Commission meeting. -Carolyn Woods From:Charles Van Gilder To:artscomm@cityofpt.us Subject:Proposed crab plankton Date:Friday, April 15, 2022 4:06:53 PM CAUTION: External Email I love sculpture, I have an MFA in Sculpture, and a life history in the arts and art making… I hate to say what I feel I must say concerning this proposal as stated in the Leader. Simply in legal terms, I’m sorry, this would be the epitome of a “Attractive Nuisance” as it is stated in the Leader. ( What Are the Basic Elements of Attractive Nuisance? A potentially dangerous condition exists on the property. The landowner created or maintained the potential hazard. The landowner should have known the condition would attract children. The landowner should have known the condition could harm children or adult. Encouraging children to climb on an aesthetic object is accepting the idea that someone will fall.. fall and be injured or worse. To consider the instillation of art in a public, out door space, also must include public safety concerns. Plankton is incredible. Awareness of plankton is a great and deep awareness to invest in. Public art is not only about beauty and education it must be reasonably safe and not a legal and/or a financial risk. This is the challenge in placing sculpture in public spaces. Charlie Van Gilder Charlie Van Gilder Website: charlievangilder.com Sent from my iPhone From:Ellen Finch To:artscomm@cityofpt.us Cc:Ellen Finch Subject:plankton sculpture Date:Thursday, April 14, 2022 5:33:00 PM CAUTION: External Email Just FYI, I like the one pictured in this week’s paper. But I love the whole plankton sculpture idea. ______________________________________________________________ Ellen Levy Finch elf@finchester.org with Zorro at Taj MuttHall Photos: elf1.smugmug.com Blog: http://tajmutthall.org Olio: http://www.finchester.org From:Katie Appleyard To:artscomm@cityofpt.us Subject:Sculpture on the front of the Leader Date:Thursday, April 14, 2022 6:07:02 PM I would like to add my opinion of NOT allowing these sculptures. They don’t say ‘plankton’ to me. And anyone who is not an aficionado of ‘plankton’ will not make the connection. To me, they look like some sort of futuristic creatures, that do not say Port Townsend - A ” Victorian and Seaport” town. While modern art has its place, we are quickly losing the intrinsic character of Port Townsend. It is partisan on the part of a small committee to choose a representation of what the community stands for, and influence how outside visitors will experience PT , without requesting the support / opinion of the community as a whole . Sincerely, Katie Appleyard PT Resident From:Laura Showers To:artscomm@cityofpt.us Subject:Sculpture in newspaper Date:Saturday, April 16, 2022 12:26:05 PM Greetings I am not an artist but an appreciator of art and I feel the crab plankton sculpture, while a noble idea, is very unsightly. I’ll bet you can raise awareness of those important creatures without erecting an ugly sculpture. Sincerely Laura Showers Mason St Port Townsend From:Lisa Lanza To:artscomm@cityofpt.us Subject:Plankton Sculpture Date:Saturday, April 16, 2022 12:12:28 AM PLEASE, No more white art sculptures as public art. I don't care how important plankton is in our lives, my vote is NO!!! Have we not learned our lesson from the last set that are being vandalized? I am wondering if the arts commission is trying to put Port Townsend on the map as the city with the worst taste in public art. A tourist gimmick, perhaps? Lisa Lanza From:Mike Shultz To:artscomm@cityofpt.us Subject:Crab Plankton Sculpture Date:Saturday, April 23, 2022 11:11:51 AM Please have a licensed Engineer check the stability of the proposed Crab Plankton sculpture. The PT Leader article shows children climbing. Based on the description in the paper it is eight feet tall and sits on a base three feet wide. I am an engineer and did a rough estimate of its stability. To me it appears that if one person hung from the horn and two others pushed on the side it would become unstable. The base of the sculpture might have to be bolted to a concrete foundation to prevent overturning. I am sure that you are also concerned with safety and thank you for providing public art. From:MJ To:artscomm@cityofPT.us Subject:Art in PT Date:Thursday, April 21, 2022 1:26:42 PM My personal opinion of the weird art in public places here in PT is that it is horrible. There is nothing outsiders visiting our city would understand. It is without beauty or history. It is crude and unwelcoming. I do not understand why you chose to put such abhorrent monstrosities on our public grounds. I love the ocean around us and the animals who live here. None of this so-called art gives me the feeling of wanting to love and protect them. This is what I think you should be striving for. The proposed plankton structure is just freakish. Please reconsider placing it on our city property. ~ MJ Peck PT homeowner and resident winniwoman@gmail.com