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Home My WebLink About022222 Minutes - Video recording available ABBREVIATED MINUTES A link to a recorded video is available at: https://cityofpt.us/bc/page/parks-recreation-trees-and-trails-advisory-board-0 PARKS, RECREATION TREES, & TRAILS ADVISORY BOARD February22, 2022|4:30 p.m. | Virtual Meeting Welcome, Introduction & Call to Order- Chair Debbie Jahnke I. Good afternoon and welcome to this meeting of the Port Townsend Parks, Recreation, Trees & Trails Advisory Board. The role of this Board is to assist City staff and to advise the City Council on legislative matters concerning parks, recreation, trees and trails. This meeting is open to the public via this web format and is also being video recorded for those who could not attend the meeting today and for future reference. Given that this meeting is in virtual format, we ask that the board members raise their hands to be called on by the Chair. The public can do the same to comment during the public comment periods. We take public comment at the beginning and end of the meeting. II.Roll Call: All board members present. Staff Present: Steve King.; Laura Parsons; Bre Ganne; Haylie Clement; Heidi Greenwood III.Approval of Agenda: Approved IV.Approval of October 26, 2021 Minutes: Approved V.Approval of December 14, 2021 Minutes: Approved VI.Public Comment (3 minutes per person/agenda items only): None VII.Old Business A.Sims Way Stakeholder Process (Steve King, no action) – 5 min No action taken. Steve K provided a brief overview of an update and next steps. B.Work Planning Process Overview – (Heidi Greenwood, no action) - 15 min No action taken. Heidi G provide an overview of the work planning process. Steve K. agreed to send a copy of the City work plan to the board in a follow up email for information. C.Discovery Road Final landscaping plan review – (Steve King, Laura Parsons, Bre Ganne, no action) - 15 min No action taken. Board provided consensus agreement with the plan and included recommendation to use a seedless Sweet Gum variety or alternative. Board commented on the appropriateness of the planting plan. Staff thanked board for support and advice. VIII.New Business A.Donation policy “Memorial bench policy update”- (Presentation by Steve King and Group Discussion) - 10 min Steve K provided a brief overview of where policy is inconsistent with practice and City code. Board supported revision of policy and suggested that a map of eligible locations for donation be provided for board pre-approval as a way to expedite process as opposed to bringing each item to the board. Board also recommended advertising program as well as ensuring that there is recognition provided to the donors. The newsletter is a good option for example. B.Right of way Principles – (Presentation by Steve King and Group Discussion) - 20 min Steve K. provided presentation and overview. Board discussed nuances and made suggestions concerning the City’s mowing program. Suggestions were made to look at highway 3 as an example in Kitsap Co. Comments were made about the PUD trimming and harm to trees. Board suggested looking for ways the members can help. C.Parks Foundation – (Intro. of topic from Debbie Jahnke and Steve King) - 10 min This item was deferred to a future meeting. IX. Staff update – (Steve King) 5-10 minutes A.Interpretive signs – Kiosks Under Way – Signs are a future work item B.Gateway Tree – Pruning Complete and Monterey Cypress on order C.Utility Vehicle – Ordered D.New Facilities and Parks Manager – Michael Todd E.New Director of Parks and Recreation Strategy – Carrie Hite F.Volunteer Program & Recognition next meeting X.Next Regularly Scheduled Meeting: April 26, 2022 XI.Public Comment: Russell Hill: Concern over trees hanging on the Powerline between Mill and Hwy 20. Steve will reach out to other agencies to see if there any work planned. Other Discussion: Council Member Howard shared the role of the Liaison. Board Member Nowak asked about recreation side of PRTTAB. Steve responded with future work to be done when Carrie Hite comes on board. XII.Adjourn Parking Lot/Future Meetings Trail signing Introductions of new staff Sims Way Project Donation Policy Update