HomeMy WebLinkAbout99-035RESOLUTION NO. 99-035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT
TOWNSEND AUTHORIZING THE ACQUISITION OF COMPUTER SOFTWARE
FOR UTILITY BILLING AND FINANCIAL MANAGEMENT SYSTEMS AND
SOFTWARE LICENSE AND MAINTENANCE AGREEMENTS.
WHEREAS,
it is deemed necessary and advisable that the City of Port Townsend acquire
computer software for utility billing and financial management systems that are
Year 2000 compliant; and
WHEREAS,
the City of Port Townsend has completed a request for proposal analysis and
selected Springbrook Software Co. to provide the necessary computer software for
utility billing and financial management systems; and
WHEREAS, the City Manager is the duly appointed representative of the City of Port
Townsend,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Port Townsend that
the City Manager is hereby authorized to negotiate for the purchase of a finance department
computer software system, in accordance with the Springbrook price proposal attached as
Exhibit 1.
Attest:
Approved as to Form:
ty Attorney
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~haAe O~
P~ S~ (~ m.~ ~ m~n~ s~,~
Postal Soft
Scame~s) $1,~
S~nner So~m (~alla So.m) $150
~sh ~=(s)
~ & Ne~ ~nsuai~ sec $12~r
NOTE: The above estimate is based (m the number of concurrent users, and is valid for 60 days. Payment plans are
available upon request. Maintenance on the application sottwnre, report writer, and database n~mger are based on
18%/(25% on d__n~__base section) of the then current list price of those products. Maintenance on the Springbroak
applications is prodded by SpHngbrook SoRwarc and includc~ telephone and modem support, as well as
enhancements to the yin'sion purchased. Subsequent years (att=' yr/l) of the tin-,base maintenancc will be billed
directly by Springbrook. ....
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Training harm and mounts ara an estimat~ only, and do not ind-de travel time or expenses. While we try
very hard to give you accurate information ~o that you may budget properly for this project, these estimates are based
on the training requirements oftbe average client and will vary by organization.. Vnrinbles that could cause the need
for ndditional truining include, but are not limited to: employees at your organization that are unlim~ilinr with their
job responsibilities; users who are unfnmiliar with Windows; more than two users requiring training on any given
module; or, multiple users who need to be trained at separate times and/or locations.
Training estimates hazed on Uaining 2 people as follows:
Utility Billing: 2 days at Springbrook training fncility, 5 additional days phone/on-site training.
Finance/Payroll/PM: 2 days at Springbro~ training facility, 2 additionnl days phone/on-site training,
Report Writer:. I day at Springbrook training fncility.
MINIMUM TRAINING: Customer must have the following minimum training or the annual mnintenance amounts
are increased by 10%.
Utility Billing: 5 days
Finance/Payroll/PM: 3 days
** Meter Readinn ]~vi~ee~ - Price quoted above is for om' standara~ interfaces to Sensus, Itron, Logicon, and
Shlumbergcr meter reading dev/CeS. We~will provide file layouts to pass on to thc Handheld company
in advance as thesc intcrfaces can be very time consuming.
ODeratina Env/ronment - Either NT or various options of UNIX arc required to run Springbrook applications. Thc
system can be mn over a Novell network as long as a workstation with an NT Server is attached to thc Novell LAN.
Printing of forms needs to be performed on a laser or desk-jet type printer. Please call with questions regarding
hardware or operating systems environments.