HomeMy WebLinkAbout022222 Packet - Final
PARKS, RECREATION TREES, & TRAILS ADVISORY BOARD SPECIAL MEETING AGENDA
February 22, 2022 | 4:30 p.m. | Virtual Meeting
****The State of Emergency declared by Governor Inslee temporarily prohibits in-person contacts
with the public required by the Open Public Meetings Act and the Public Records Act. The May 29,
2020 Public Health Order by Jefferson County Health Officer Thomas Locke also states no in-person
meetings are allowed. Participation will be by teleconference****
• Join via computer or tablet at http://joinwebinar.com enter 9 digit Webinar ID 489-143-707
• Join by phone in listen-only mode: (360) 390-5064 Ext. 3 access code: 177-060-048#
• Submit public comment emails to be read aloud (up to three minutes per person) to:
publiccomment@cityofpt.us
I. Welcome, Introduction & Call to Order - Chair Debbie Jahnke
Good afternoon and welcome to this meeting of the Port Townsend Parks, Recreation,
Trees & Trails Advisory Board. The role of this Board is to assist City staff and to advise
the City Council on legislative matters concerning parks, recreation, trees and trails.
This meeting is open to the public via this web format and is also being video recorded for
those who could not attend the meeting today and for future reference. Given that this
meeting is in virtual format, we ask that the board members raise their hands to be called
on by the Chair. The public can do the same to comment during the public comment
periods. We take public comment at the beginning and end of the meeting.
II. Roll Call
III. Approval of Agenda
IV. Approval of October 26, 2021 Minutes
V. Approval of December 14, 2021 Minutes
VI. Public Comment (3 minutes per person/agenda items only)
VII. Old Business
A. Sims Way Stakeholder Process (Steve King, no action) – 5 min
B. Work Planning Process Overview – (Heidi Greenwood, no action) - 15 min
C. Discovery Road Final landscaping plan review – (Steve King, Laura Parsons, Bre Ganne,
no action) - 15 min
VIII. New Business
A. Donation policy “ Memorial bench policy update” - (Presentation by Steve King and
Group Discussion) - 10 min
B. Right of way Principles – (Presentation by Steve King and Group Discussion) - 20 min
C. Parks Foundation – (Intro. of topic from Debbie Jahnke and Steve King) - 10 min
IX. Staff update – (Steve King) 5-10 minutes
A. Interpretive signs – Kiosks Under Way – Signs are a future work item
B. Gateway Tree – Pruning Complete and Monterey Cypress on order
C. Utility Vehicle – Ordered
D. New Facilities and Parks Manager – Michael Todd
E. New Director of Parks and Recreation Strategy – Carrie Hite
F. Volunteer Program & Recognition next meeting
X. Next Regularly Scheduled Meeting: April 26, 2022
XI. Public Comment
XII. Adjourn
Parking Lot/Future Meetings
Trail signing
Introductions of new staff
Sims Way Project
Donation Policy Update
PARKS, RECREATION & TREE ADVISORY BOARD MEETING MINUTES
Date: October 26, 2021 Time: 4:30 p.m. Location: City Hall (virtual)
Members Present: Debbie Jahnke, Jennifer Rotermund, Jim Todd, John Nowak, Sean Koomen, Brenda McMillan
Members Excused:
Members Absent:
Staff Present: City Manager Mauro, Public Works Director Steve King, Parks Lead Operator Bre Ganne, and Deputy City Clerk
Haylie Clement
Topic Motions/Recommendation/Action
Approval of Agenda: The agenda was unanimously approved.
Approval of Minutes: The minutes of August 24, 2021 were
unanimously approved.
Public Comment: There was none.
Old Business: Gateway Park Tree Replacement. Public Works Director
Steve King provided a list of tree replacement options and encouraged
discussion amongst the board regarding the priority of tree variety. The following options were considered: California Ash (not readily available), Monterey Cypress, Palm, Corkscrew Willow, Scarlet Oak, Sweet Gum, Shore Pine, Linden, and Himalayan Cedar.
Through consensus, the Board recommended
three possibilities. From the August meeting,
California Ash. Alternatively, Monterey Cypress or an Interior Live Oak (landmark tree at Pierce and Lawrence). A Monterey Cypress is doing well nearby in similar conditions at Kah Tai.
Old Business: Arbor Day Report: Board member Jennifer Rotermund shared an overview of her acceptance of the proclamation on Oct. 4th.
Jennifer also provided a summary of the Adopt a Native Tree event on Oct.
17th as a great success. Chair Jahnke also reflected positively on both.
No action. The Board issued thanks to Jennifer and recognition of her acceptance speech and
how it related to the Poplar Replacement project.
Old Business: Poplar Tree Removal and Replacement along Sims Way.
Public Works Director Steve King briefed the Board on development since the last meeting as well as announced a virtual town hall meeting planned for November 9th at 5:00 p.m. Steve solicited advice and comments concerning the project and public response.
No Action Taken. The Board offered the
following comments:
1. Ensure that there is adequate funding to complete
the replacement project. There is concern based
on past experience that the funds run out and the
replacement of trees suffer.
2. Recommend doing more proactive outreach to the
media to get the facts out.
3. Recognize local expertise and comments such as
the letters to the editor and comments to Council.
4. Stay away from monoculture; focus on natives
5. Clarify the funding sources
6. Highlight the values desired to be addressed.
Old Business: Retroactive Review of Work Plan Summary for Council Retreat . Chair Jahnke provided an overview of the information provided to the City Manager and City Council dated July 4, 2021. Chair Jahnke asked if the Board concurred with the priorities given they had not had the chance to
review.
No Action was taken. The Board reviewed the work plan summary retroactively. By consensus, the board supported and agreed with Chair Jahnke’s recommendations to the City Council.
The next meeting will include an overview of the
work planning process by City Attorney Heidi Greenwood.
New Business: Safe Space for Youth. John Nowak provided a summary of his work with youth and their desire to identify locations where youth can gather in a safe outdoor or large building environment.
No Action was taken. The Board, City Manager Mauro, and Steve King brainstormed options. The group acknowledged that the City does not have a space that meets the goal. The group
suggested contacting the PDA regarding Fort
Worden, the County regarding the Community Center, and the YMCA regarding space at Mountain View.
New Business: ARPA Funding. City Manager Mauro provided the board with an overview of how ARPA funding will be utilized to bring on a 2-year contract position to facilitate strategic planning for the Golf Course, Mountain
View Campus, and sustainable parks and recreation funding.
No Action: The Board provided unanimous support and suggested very proactive community outreach.
New Business: DNR TreeLink, Tree of Heaven and Spotted Lantern Fly.
Chair Jahnke provided an overview of concerns raised by DNR regarding the spread of the invasive species, Ailanthus (Tree of Heaven) and that it is the natural host for the invasive pest, the Spotted Lantern Fly. Chair Jahnke suggested a volunteer approach to mapping Ailanthus as a way to engage the
community and raise awareness around the issue or potential problem that
would result from an infestation of the Spotted Lantern Fly.
No Action: The Board discussed and suggested
involving the School (Middle School/High School). The Board was supportive of this effort.
New Business: Trails and Volunteering. Steve King presented
acknowledgement of the desire of volunteers to work on trails and expressed thanks. Steve expressed that this is a goal to empower volunteers given the great needs around 31 miles of the City trail system.
No Action. The Board expressed support for
growing volunteer involvement.
Staff Update: Steve King provided a brief update on a number of park, trails, and tree related topics including pool operations being officially transferred to the YMCA, the skatepark fence project being completed, Pickleball discussion
clarification that the City Council has not approved the project, and staffing including introducing our new employee, Shawn Wiles. Kurt Hardesty with the Street Dept. was also recognized as our new arborist. A future meeting will include right of way principles.
No Action. The Board was supportive of the next meeting including right of way principles discussion and overview.
Public Comment and Board Comment: No public comment.
Next Meeting: The next regular meeting is scheduled early for December 14, 2021 at 4:30
The meeting adjourned at approximately 5:45 p.m.
PARKS, RECREATION & TREE ADVISORY BOARD MEETING MINUTES
Date: December 14, 2021 Time: 4:30 p.m. Location: City Hall (virtual)
Members Present: Debbie Jahnke, Jennifer Rotermund, Jim Todd, Brenda McMillan
Members Excused: John Nowak
Members Absent:
Staff Present: Public Works Director Steve King, Parks Lead Operator Bre Ganne, City Engineer Laura Parsons, and Deputy City
Clerk Haylie Clement
Topic Motions/Recommendation/Action
Approval of Agenda: The agenda was approved.
Approval of Minutes: This is a special meeting and therefore the
minutes from October will be addressed in the February 2022 meeting.
Public Comment: There was none.
Old Business: Sims Way Project Stakeholder Process. Public Works
Director Steve King provided a proposal for stakeholder engagement for this project.
Through consensus, the Board recommended
proceeding with the process and recommended several stakeholders. In addition, the board recommended Jennifer Rotermund be the board liaison for the PRTTAB and participate on the stakeholder committee. Other stakeholders
recommended include Forest Shomer, Ron Sikes, and Kate Dwyer The board also recommended that Maritime Trades and Public Art representation be included in the stakeholder committee. Board member Todd cautioned that
public engagement needs to continue throughout the project so as not to becompared to a previous process with the Library which did not follow through on public engagement
Old Business: City Tree List: Several tree lists have been developed over
the years for street trees. These lists are intended to be pre-approved trees. The PRTTAB developed a list in 2017 which did not get placed on the City’s website. A subsequent list was placed on the City’s website in 2021. The objective in 2022 is to merge the lists and make sure it is reviewed by the
PRTTAB.
No action. Chair Jahnke provided an overview of
the history of tree list development. Specifically, the list needs to exclude invasive trees and encourage native trees according to the City code. This work item will inform the update of the
Engineering Design Standards.
New Business: 2022 Work Planning. No Action Taken. City Attorney Greenwood was
not able to attend the meeting and thus this topic
will be moved to the February 2022 agenda.
New Business: Discovery Road. Public Works Director King and City Engineer Parsons presented an overview of the Discovery Road project including the intent for planting. Bre Ganne also was present and staff indicated to the board that there would be cooperation between the landscape
designers and staff to create a plan that requires minimal maintenance. Staff asked the board for feedback on the methodology and plantings associated with the street project with the intent of bringing a final design for PRTTAB review at the Feb. meeting.
No Action was taken. The board discussed options relative to the presentation and agreed that compact, well-behaved shrubs with interesting structures, requiring little maintenance
make sense adjacent to the multi-use path. The board suggested a mix of shrubs such as serviceberry and flowering trees. The board also recommended against turf grass and instead use native grasses and ground cover that is drought
resistant. Board member McMillan asked that some flowering bulbs be considered where appropriate.
Staff Update: Steve King provided a brief update on the pool reporting the numbers of an average of 64 people per day in November which was up significantly from City operations given the low number of hours the pool is
open. Staff shared the work being discussed around the Kearney Street roundabout project proposed by the WSDOT and how the goal is to expand the triangle park area to be named Speakers Corner with the approval of the City Council based on previous board action. Staff also provided the board with a 2021 accomplishments list by parks maintenance staff and supporting
departments.
No Action. The board was supportive of the Kearney intersection concepts as well as the accomplishments of the small parks maintenance
staff team.
Public Comment and Board Comment: No public comment.
Next Meeting: The next regular meeting is scheduled February 22, 2022 at
4:30
The meeting adjourned at approximately 5:45 p.m.
Future Meeting Topics:
1. Work planning for 2022
2. Right of way Principles
Agenda Bill AB22-024
Meeting Date: February 22, 2022
Agenda Item: VIII. D.
☒ Regular Business Meeting
☐ Workshop/Study Session
☐ Special Business Meeting
Submitted By: Steve King, PW Director Date Submitted: February 15, 2022
Department: Public Works Contact Phone: 360-379-5090
SUBJECT: Motion to Recognize the Stakeholder Committee Membership and Support
Their Efforts in the Sims Way Gateway Project Technical Analysis
CATEGORY: BUDGET IMPACT: N/A
☐ Consent ☐ Resolution Expenditure Amount: $N/A
☐ Staff Report ☐ Ordinance Included in Budget? Yes ☒ No ☐
☐ Contract Approval ☒ Other: Motion
☐ Public Hearing (Legislative, unless otherwise noted)
☒ 3-Year Strategic Plan: 1 - Build small town quality of life
Cost Allocation Fund: 305 CIP Street
SUMMARY STATEMENT:
In July of 2021, the Jefferson County PUD and the Port of Port Townsend approached
the City concerning a safety concern regarding the transmission power lines and
interference with the row of Poplar trees fronting Boat Haven along Sims Way. At the
August 2021 Parks Recreation Tree & Trail Advisory Board (PRTTAB) meeting, City
staff presented a proposal to the board to remove and replace the Poplar Trees along
Boat Haven. This proposal also included replacement of the trees along the Kah Tai
side as well based on pervious studies and the work of volunteers who have been
stewarding Kah Tai improvements over the years. The PRTTAB recommended
proceeding with the project and reinforced the need to replace the poplars for a number
of reasons. The PRTTAB also suggested an open transparent process, recognizing
there could likely be public concerns or push back regarding the proposal.
The opportunity to develop and apply for funding from the Jefferson County Public
Infrastructure Fund Board (PIF) jointly alongside the Port and PUD was approved by the
City Council through Resolution 21-057 on September 20, 2022. Funding of $1m was
awarded to support the project including the undergrounding of the transmission lines,
expansion of the boat yard, replacement of the poplars and installation of a path along
Sims Way later in the fall.
At their December 14, 2021, meeting, the PRTTAB recommended developing a
comprehensive approach to public engagement including appointment of a time-bound
stakeholder advisory group representing diversified interests. The purpose of the
stakeholder group is to work with a consultant through the technical elements of the
project. The analysis of the technical elements will include a comprehensive look at the
interaction of the project components in order to create a thoughtful project approach.
Their meetings are not required to be open public meetings, but the City will be making
viewing of each of their meetings possible through virtual means. Public engagement
on the stakeholder advisory group will be through the PRTTAB.
The PRTTAB provided a recommendation of three individuals with background with Kah
Tai and arboriculture in Port Townsend as possible members to the stakeholder
advisory group; they also recommended Jennifer Rotermund as the PRTTAB liaison.
Following the Town Hall event on December 15, 2022, a number of other stakeholders
came forward to volunteer to be on the advisory group. The stakeholder list includes
the following members of the public:
Name Organization Diversity in Representation
Jennifer Rotermund PRTTAB Liaison Horticulture/Landscaping/Permaculture
Ron Sikes Admiralty Audubon Kah Tai Nature Park
Forest Shomer Resident Past Consulting Arborist
Kate Dwyer Resident Local Landscape Designer – Non-native
plants specialty
Dan Burden Resident Transportation and Multimodal Mobility
Russell Hill Resident Engineering – Design/Utilities/Mechanical
Joni Blanchard Resident Boatyard
Arlene Alen Chamber Tourism
Steve Mader Resident WSDOT/ SEPA landscape design, native
plants, forestry
Staff would like to recognize this list of individuals as a technical advisory committee to
work with the technical team to analyze options for the Sims Way Gateway project.
Following this meeting, staff will forward this list to the Jefferson County PUD and the
Port of Port Townsend to ask for their endorsement.
ATTACHMENTS: N/A
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: Move to recognize the stakeholder committee membership
and support their efforts in the Sims Way Gateway project technical analysis.
ALTERNATIVES:
☒ Take No Action ☐ Refer to Committee ☒ Refer to Staff ☐ Postpone Action
☐ Remove from Consent Agenda ☐ Waive Council Rules and approve Ordinance ____
☐ Other:
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CITY OF PORT TOWNSEND
Park, Recreation and Open Space Memorial and Donation Policy
Purpose: The City of Port Townsend’s Park Memorial and Donation Program provides
members of our community the opportunity to remember or honor a loved one, celebrate an
event or provide a legacy for the future through a donation to the City’s park system. The
purpose of this policy is to establish guidelines, standards and procedures for the installation
and care of donated park improvements, either as a result of a cash or physical property
donation. These donations may include, but are not limited to, park benches, bicycle racks,
picnic tables, drinking fountains, flags, and other types of park or trails accessories and (in
certain limited circumstances) public art and monuments. This policy does not apply to
buildings or land. The City desires to encourage donations while at the same time manage
aesthetic impacts and mitigate on-going maintenance cost.
The development of public facilities is expected to be the result of careful planning and
quality construction. In addition, public facilities are expected to be maintained to a standard
acceptable to the community.
Guidelines established by this policy will apply to all donations made after the effective date
of this policy. Donations made prior to the adoption of this policy shall be subject to
applicable sections of this policy. This policy is also designed to provide guidelines for
individuals or groups should they desire to decorate, landscape or adorn a donation, such as a
tree, bench, or picnic table on city owned property.
Standards established by this policy will apply to purchased equipment, installation
techniques, donation acknowledgements, decoration and long term care of all donations made
after the adoption of this policy. City policy regarding Adopt-a-Park programs is covered in
those respective ordinances.
GUIDELINES FOR EXISTING DONATIONS
Definition of an Existing Donation: For the purpose of this policy, existing donations are
those donations installed prior to the adoption of this policy.
Appearance and Aesthetics: Decoration, ornamentation, and adornment of donated elements
can interfere with routine maintenance and the appearance of the donated item if not cared for
on a regular basis and installed properly. Nothing shall be hung or tied to trees. Because
landscaping installed in and around picnic tables and benches can be trampled, landscaping
should not be done around site furniture. Decorations which may be allowed on a temporary
basis for a limited time should not interfere with the use of nearby public space, nor represent
a hazard to motorists, bicyclist or pedestrians. The donor shall remove any temporary
decorations within a reasonable amount of time as they can weather, and become unattractive
and detract from the image of the community.
1 Adopted by City Council
U:\jsurber\Parks & Parks Board\PublicParksDonationPolicy071607.doc 07/16/07
Maintenance: Maintenance of donated landscaping is governed by agreements between
the City and the donor. Donated park elements (i.e. benches, trees, plaques, etc.) become
City property. Park amenity donations made previous to the adoption of this policy will
be maintained by the city during its salvageable life span.
Removal of donation plaques: If a donated plant or tree has died, or if a donated park
amenity is unserviceable or no longer meets a public need at its location, it will be
removed and the memorial plaque will be offered for return to the donor, as outlined
below.
STANDARDS FOR NEW DONATIONS
Definitions of New Donations: New donations are those made after the adoption of this
policy.
Acquisition or Purchase: The City and the community have an interest in ensuring that
park elements purchased and installed be of high quality related to style, appearance,
durability and ease of maintenance. The City staff will be responsible for the purchase
and installation of all park elements.
Appearance and Aesthetics: The City and the community have an interest in ensuring
the best appearance and aesthetic quality of their public facilities. Park elements should
reflect the character of the park or facility, and will be in keeping with all applicable park
master plans. All park elements will be installed in such a manner that will not
substantially change the character of a facility or its intended use.
Maintenance: Donated park elements become City property. Accordingly, the city has
the duty to maintain the donation only for the expected life cycle of the donation. If
current information is on file, donor will be informed and given the opportunity to take
further action at the expiration of the original life cycle.
Repair: The community has an interest in ensuring that all park elements remain in good
repair. In addition, the public has an interest in ensuring that the short and long-term
repair costs are reasonable. Repair parts and materials must be readily available. Donated
park elements must be of high quality to ensure a long life, be resistant to the elements,
wear and tear, and to acts of vandalism.
Cost: The City has an interest in ensuring that the donor covers the full-cost for the
purchase, installation, and maintenance during the expected life cycle of donated park
elements. A separate fee schedule is maintained in which the City staff will detail costs
for donations, installation, and maintenance. The City also has an interest in ensuring that
on-going maintenance costs do not negatively impact the resources available for
maintenance of other City park facilities. Consequently the City will assess, at the time of
purchase, a charge sufficient to cover anticipated on-going maintenance of donated park
elements during their expected life expectancy.
Funds: All checks and monetary donations will be made via the City’s Memorial Fund,
administered and audited by the City Finance Department. Donors wishing a receipt
suitable for tax purposes must request one from the Finance Department. It is solely the
responsibility of donor to request such a receipt and to determine if such a donation is tax
deductible in their individual situation.
The Memorial Fund also permits individual donors to combine their gifts to donate a
shared memorial, or to donate funds to help maintain the overall park system.
All gifts to the Memorial Fund will be acknowledged with a letter from the City Manager
and/or the City Council or Mayor.
2 Adopted by City Council
U:\jsurber\Parks & Parks Board\PublicParksDonationPolicy071607.doc 07/16/07
PROCEDURE FOR MAKING A DONATION
The City’s Public Works Department will manage all donations located on City park
property, with the assistance of the Parks Staff.
Application: The donor must contact the Public Works Department/Park Staff office to
determine whether a donation may be accepted based upon criteria contained in this
policy. If a donation appears to meet applicable guidelines, the donor will complete an
application form. Applications are available through the mail or in-person at the City
Administrative Offices. Completed applications will be submitted to the Department of
Public Works. Donors must understand that applications will be reviewed by the Park
and Recreation Advisory Board and City Staff before a recommendation is made to City
Council. Depending on the type and location of the requested donation, the application
may also be reviewed by the Arts Commission, Historical Preservation Committee, Tree
Committee and/or the Non-Motorized Transportation Advisory Board, as appropriate.
CRITERIA FOR ACCEPTANCE
Park Plan: To accept donation of a park element for a specific park facility, a park plan
should exist showing the available locations for park elements. If a plan exists, but does
not identify a particular park element proposed for donation, the City may accept the
donation under certain conditions. Under this circumstance the donation must 1) meet a
true need of the facility, 2) not interfere with the intended current or future use of the
facility and 3) not require the relocation of other equipment or infrastructure to
accommodate the donation. In the opinion of the City, a facility may be determined to be
fully developed and the opportunity for donations would not be available. If no plan
exists then a donation must be approved by City Council after recommendation from City
staff, Park and Recreation Advisory Board, and Arts Commission (if donation is
considered public art).
Donation Acknowledgements/Memorial Plaques: Donation acknowledgments and
memorial plaques are to be made of bronze and shall be purchased through the City. The
donor is responsible for the cost of such plaques. Donation acknowledgements/memorial
plaques will be a maximum 5 x 7 or 3 x 12 inches in size (depending upon application),
utilize “Copperplate Gothic light” lettering and numbers. To prevent potentially
offensive text from being displayed on city property, City staff must approve all text for
donation acknowledgements/memorial plaques.
On any living donation (e.g., trees) the bronze plaque will be flush mounted in the ground
to facilitate ease of maintenance. Otherwise the plaque will be attached to the donation.
In park bench applications the donation acknowledgment will be routered or have a
plaque inset into the seat back of the bench. In picnic table applications the donation
acknowledgment will be inserted into the concrete pad installed under the picnic table.
Multiple donors (up to 6 per table) will be allowed.
Notification: This provision is required for both existing (at the expiration of its life-
cycle period) and new donations. It shall be the responsibility of the donor to provide the
Public Works Department with a current address for purposes of notification regarding
their donation. For the purposes of notification City staff will send a certified letter to the
donor, notifying the donor of changes related to the status of their donation (i.e. a need to
remove, relocate, or comply with conditions set forth in this policy).
3 Adopted by City Council
U:\jsurber\Parks & Parks Board\PublicParksDonationPolicy071607.doc 07/16/07
PARK BENCHES, BICYCLE RACKS, PICNIC TABLES, AND DRINKING
FOUNTAINS
Park benches, bicycle racks, picnic tables, drinking fountains, and playground
components may be sited in locations approved by the City in accordance with an
approved site plan, if available. Items donated must be of a product approved by the
City, and these items become City property at time of purchase.
TREES
Landscaping and plant selection for park facilities is critical due to the marine coastal
environment in Port Townsend. Accordingly, the size and specie of tree or trees donated
shall be limited to those determined by the City. The City may decline to place a tree in
an area that does not have an active irrigation system in place.
MONUMENTS
Upright monuments or monuments resembling those typically found in cemeteries may
not be installed at any City park facility. Exceptions to this policy, typically installed by
the City to commemorate an event in local history or the dedication of a park facility,
require express authorization by City Council.
FLAGS
Flags may be sited in locations approved by the Parks Staff in accordance with an
approved site plan, if available. A donated flag must of a size and quality suitable for the
site and the environment in which it is to be located. Flags deteriorate quickly when
exposed to the elements therefore they may be subject to replacement, paid for by the
donor at the time when City park personnel determine replacement is needed.
INTERPRETIVE SIGNS
Interpretive signs may be installed at sites that are appropriate for describing the history,
geology, environment, and flora and fauna of a particular area. Interpretive signs shall be
of a size that is in keeping with the character of the site. Interpretive signs shall be
designed in such a manner that is consistent with other interpretive signs on the site.
Interpretive signs shall be constructed of materials that are of high quality, vandal
resistant, and able to withstand harsh environmental conditions.
OTHER DONATIONS
There may be other donations possible, other than those expressly listed or contained
within this policy. The City may accept those donations subject to a review by the Park
and Recreation Advisory Board, Arts Commission, Historical Preservation Commission,
Tree Committee and Non-Motorized Transportation Committee, as appropriate and
subject to acceptance by City Council.
BUILDINGS AND STRUCTURES
Donated buildings and structures (including playgrounds) are subject to full review by the
Park and Recreation Advisory Board and the Historic Preservation Commission (if of
historical significance) before being forwarded to the City Council for consideration.
PUBLIC ART
All donated Public Art will be reviewed by the Park and Recreation Advisory Board as to
appropriateness to the park in which it may be installed. All public art is subject to the
Arts Commission review. Both Park and Recreation Advisory Board and Arts
Commission recommendations will be forwarded to City Council for consideration.
4 Adopted by City Council
U:\jsurber\Parks & Parks Board\PublicParksDonationPolicy071607.doc 07/16/07
5 Adopted by City Council
U:\jsurber\Parks & Parks Board\PublicParksDonationPolicy071607.doc 07/16/07
CONDITIONS
Installation: Installation of donated park elements, including the donor
acknowledgement/memorial plaques, will be completed by City personnel or by
contractors hired by the City. Donors may participate in the installation only with
approval of Park Staff. The installation will be scheduled at a time and date as determined
by Parks Staff so as not to unnecessarily interfere with routine park maintenance
activities.
Removal and/or Relocation: This section applies to both existing and new donations.
The City reserves the right to remove and/or relocate donated park elements and their
associated donation acknowledgments/memorial plaques, when they interfere with site
safety, maintenance or construction activities, or if the donated amenity no longer serves
its original, approved purpose. In accordance with previously stated procedure in this
policy, City staff will send a registered letter to each identifiable donor notifying the
donor of any action related to the disposition of the donation. In certain situations, such
as safety or emergency situations, the notification may be made after the action taken. In
the event a donation must be permanently removed before its life-cycle is complete, City
staff will seek an alternative location consistent with this policy.
MAINTENANCE AND REPAIR
The long term care and maintenance of donated park elements is important to both the
donor and the City.
City of Port Townsend Memorial Fund: Donations are made to the Memorial Fund for
two purposes: to pay for donated capital improvements and to pay for maintenance of
those improvements once they are installed. Establishment of the Memorial Fund
ensures that the City will care for the donation for the estimated life of the donation, or
until such time the City determines that the memorial donation must be removed and/or
relocated for unforeseen circumstances. Participation in the Memorial Fund is required
for all donated park elements installed after the adoption of this policy.
The fund is established with the intent of providing a regular revenue source dedicated
and sufficient to reasonably maintain future donations for the duration of their expected
life cycle. The cost of a donated item will include the cost of purchase, installation, and
the estimated cost of maintenance sufficient based upon the expected life cycle for a
donated item. The expected life cycle, routine maintenance and element costs are
identified in a separate schedule. This schedule is maintained administratively and may
be modified from time to time to ensure that sufficient resources are available to maintain
donations.
Accordingly, City staff will determine the level of maintenance required for the donated
property based upon available budget funding and the type of care needed to reasonably
maintain the donation at its intended location.
At the end of the life-cycle term, the donor may choose to extend the life-cycle term by
paying for the current value of a new donation and its associated maintenance cost. The
City reserves the right to seek a new donor for the donation at the end of the established
life cycle should the original donor choose not to renew the donation, or if the City has
not been able to contact the original donor.
It is in the City’s interest to exclude certain donations from this policy. Donations with
short life spans are to be replaced and paid for by the donor at the time when Park Staff
determine replacement is needed. This policy shall not apply to land or building
donations or to art purchased with public funds.
Adopted and approved ___________________________
MEMORIALS AND DONATIONS ESTIMATED FEE
SCHEDULE (2006)
Donation
Type
Element
Installation
Cost *
Annual
Maintenance
Cost
Life
Cycle
Extended Life
Cycle Cost
Park Bench
6’0” recycled
plastic planks
w/concrete pad
$820.00 $25.00 25
Years
$1,445.00
Picnic Table
6 x 5”
w/concrete pad
$1,160.00 $40.00 25
Years
$2,160.00
Drinking
Fountain
ADA
$3,235.00 $50.00 20
Years
$4,235.00
Street Tree –
2” Caliper
$300.00 $60.00 25
Years
$1,800.00
Bronze Plaque
5 x 7”
$200.00 $15.00 30
Years
$650.00
Bike Rack
3 spaces
$400.00 $20.00 20
Years
$800.00
Outdoor
Basketball
Standard
$700.00 $20.00 (net
replacement)
20
Years
$1,100.00
Tennis Nets $195.00 $15.00 2 years $225.00
Play Equipment ** 1-5 ** As determined based
on specific equipment
Lighting ** $20.00 20
years
**
Trash
Receptacles
$425.00 $40.00 20
years
$1,225.00
* plus applicable sales tax (on element only)
** price will be provided upon request, pending size and location.
A 50% deposit of the total amount due must be paid at the time of the order, with the
remainder due prior to installation
6 Adopted by City Council
U:\jsurber\Parks & Parks Board\PublicParksDonationPolicy071607.doc 07/16/07
City of Port Townsend
Rights of Way –Principles
Overview
PARKS, RECREATION, TREE, TRAIL ADVISORY BOARD
FEBRUARY 22, 2022
Presentation Outline
1.Port Townsend Rights of Way Map –Unique Pre-platted City
2.Definitions of Rights of Way
3.Applicable Plans and Codes
4.Typical Rights of Way Status (Situations)
5.Principles to Consider for Rights of Way
6.Port Townsend Rights of Way Definitions and Examples
7.Rights of Way Management
Port Townsend Platted Rights of Way
City of Port Townsend, platted right of ways
Rights of Way Definition
The Municipal Research Services Center (MRSC) provides good general
background information concerning rights of way.
The General Rule definition is as follows:
As a general rule, a city or county right-of-way is an easement for public travel. (An
easement is a privilege or a right, distinct from ownership, to use in some way the land of another.) So, typically, a city or county does not own the fee title to the property
underlying the public right-of-way; the abutting property owners have that fee title, and that title usually extends to the centerline of the right-of-way. (Because this is a
“general rule,” there are always exceptions.) The right-of-way easement generally extends beyond the improved roadway and includes sidewalks, if any,and parking strips
(the area between the sidewalk and the paved street or road).
Links:
https://mrsc.org/Home/Stay-Informed/MRSC-Insight/September-2017/Understanding-Municipal-Rights-of-Way.aspx
https://mrsc.org/Home/Stay-Informed/MRSC-Insight/January-2014/What-is-the-Nature-of-a-Public-Right-of-Way.aspx
Applicable Plans
City’s adopted plans and codes define the public
purpose and use of rights of way. This is a critical
distinction for Port Townsend concerning open space,
urban forestry, and trails in a pre-platted City given it extends the public purpose of rights of way beyond travel and utilities.
Adopted Plans:
•Comprehensive Plan (Value of undeveloped rights of ways)
•Non-motorized Plan (Trails system)
•Parks Recreation and Open Space Plan (Recreaion & Trial System)
•Transportation Functional Plan
These plans provide for the policy basis for code implementation
Applicable Codes
City codes (laws) originate from State Law and from local public policy.
Public Policy is often legislated as a result of adopted plans. The
following Codes are specifically applicable to public rights of way and
provide further detail as to the purpose of rights of way.
•Code Enforcement (Title 9)
•Vehicles and Traffic (Title 10)
•Streets and Sidewalks (Title 12)
•Urban Forestry & Private Uses (Chapter 12.04.075)
•Utilities (Title 13)
•Development Codes (Titles 16, 17, & 18)
•Other city codes and governing documents such as the Shorelines Management Plan,
Engineering Design Standards, Quimper Wildlife Corridor Management Plan, etc.
Typical Rights of Way Status
(Situations)
1.Contains street
2.Contains street and sidewalk
3.Contains trail only
4.Contains utility but no trail and no street
5.Contains a privately maintained driveway
6.Does not contain any improvement (Undeveloped)
7.Contains a historical private development (fences, buildings, parking
lots, gardens, etc.)
8.Contains improved park space (ie. Bell Tower)
9.Contains improved public space (ie. Tyler Plaza, Adams Plaza)
Principle #1 –Rights of Way Definition
(Platted)
Are all rights of way the same? No.
◦Most rights of way in Port Townsend are platted.
◦Some rights of way are owned in fee simple.
◦Some rights of way were platted in full by only one side of the street (ie Plat
boundaries).
◦Some rights of way are subject to statutory vacation.
What is a right of way in a typical platted condition?
◦Easement in favor of the public.
◦City has the right to prevent interference. Only the city has right to manage
right of ways & not other property owners.
Principle #2 –Use of Rights of Way
(Platted)
What can the City use platted rights of way? By adopted plans and
codes, the following:
◦Parks, utilities, transportation facilities, stormwater facilities, & recreational
facilities (trails).
◦The City can also keep rights of ways as undeveloped public open space.
What are the adjoining private property rights to rights of way?
◦Access to property. The City cannot deny access to private property. The
City can manage access to private property.
◦Typically, adjoining property owns to the centerline of right of way.
Therefore, adjoining property owners have the right to use rights of way
fronting their property as long as they comply with City use codes. Examples
of typical use include landscaping, trees, driveways, and parking.
Principle #3 –Non-interference
What does non-interference mean?
◦The City can manage rights of way to prevent interference of the public use as
described in Legal Principle #2. For example, the city manages right of way to
ensure that rights of ways are available for utility installation.
Does the public have the right to access any undeveloped (unopened)
right of ways? -YES
◦City policy asserts value of open space and access through adopted plans and
codes.
How does the City assert a right to access?
◦Permits
◦Code enforcement for any activities that interfere with the public use.
How do we allow private use?
◦Street Development Permits, Minor Improvement Permits, Tree permits and
minor landscaping code.
◦Development applications for new units and larger residential/commercial projects.
Principle #4 –Trails
Are Port Townsend trails a recreational facility? Yes
◦The City has designated most of the trails as recreational facilities.
◦Recreational facilities means that recreational immunity applies. This means
that users proceed at their own risk and there is not an expectation that
trails are maintained as transportation facilities in terms of meeting
transportation standards such as ADA compliance, trip hazards, etc.
However, many trails are used by the public for transportation at their own
risk.
◦Some trails are transportation facilities such as paved multi-use paths and
sidewalks.
Principle #5 –Open Space
Can a right of way be managed or controlled by the City for the purpose
of open space? Yes
◦The City’s adopted plans designate that the City’s vast undeveloped rights of
way are a public asset in terms of open space and urban forests.
◦This impacts the underlying adjoining property use rights of undeveloped
right of way.
◦Interference with the open space policies in the plans can be managed by
the City subject to property owner rights to access their property. The City
must allow for reasonable access to private property via rights of way.
Principle #5 –Maintenance
Responsibility
What is the responsibility of the City for maintaining rights of way?
◦The City is responsible for maintaining the road surface, constructed drainage
facilities, and utilities.
◦The City is responsible for maintaining sidewalks and vegetation ONLY adjoining
city owned property such as parks.
◦The City is responsible for maintaining vegetation where the City has constructed
aesthetic improvements such as street trees downtown, medians, roundabouts,
etc.
What is the maintenance responsibility of the underlying adjoining property
owner?
◦Sidewalks and pedestrian ways are to be maintained by the adjoining property
owner (ie snow shoveling, vegetation clearing, and sometimes repair of
sidewalks)
◦Vegetation & trees between the edge of the traveled way and the right of way
line in a developed right of way.
◦Vegetation and trees between the centerline and right of way line in an
undeveloped right of way.
Principle #6 –Management
What are the City’s limits of management responsibility?
◦City code generally delegates maintenance responsibility behind the
sidewalk or between edge of the travel way and property line. However, city
maintains control through permitting and code.
◦Chapter 12.04.075 defines these management and permitting
responsibilities.
Principle #7 –Trees in Rights of Way
Trees are managed by the City for urban forestry values, but maintained
by the adjoining property owner in most rights of way. Only commercial
streetscape and parks trees are maintained by the City.
Refer to Chapters 12.04.075 Section D and 12.04.150 which covers planting, removal and
prohibitions regarding tree management.
Principle #8 -Conversion Process
When property is owned by the City on both sides of undeveloped right
of way, the merger doctrine applies which means that the rights of way
typically are merged with the adjoining property ownership.
Kah Tai Nature Park has effectively merged rights of way into the general park ownership of the City.
Principle #9 –Rights of Way Vacation
Rights of way can be vacated per RCW and City Code by City Council
approval. Vacating a rights of way releases all or part the publics
interest in its easement to underlying property owner.
Rights of way vacation is rare and generally discouraged by City policy
and code unless there is a public interest in doing so.
Vacation generally results in the underlying property owner paying for
the value of the release of the public easement. Analysis of value varies
depending on unique factors associated with the specific vacation
request.
Recap: Developed vs. Undeveloped Rights
of Way
Historically Rights of Way have been categorized as open or unopened
rights of way. Open means that the public interest has been asserted.
Unopened means that the public interest has not yet been asserted. In
most cities, open means that a transportation or utility facility has been
constructed.
In Port Townsend, has the public asserts its interest in most if not all
rights of way? YES.... Even open space is asserted as a public interest.
In describing Port Townsend’s rights of way,undeveloped versus
developed may be better terminology.
Illustrative Examples –Commercial
Roadway
Typical commercial street where city maintains trees and to some extent sidewalk.
Property owners also maintain sidewalk. Private uses such as streateries are allowed only
by permit. This rights of way condition is the highest intensity of management by the City.
Illustrative Examples –Residential Roadway
Typical urban lot in a developed right of way with street, sidewalk, landscaping and
driveway. Adjoining property owner maintains driveway, sidewalk, trees, and landscaping.
Illustrative Examples –Shared Use Path
Example of the Howard Street shared use path developed in right of way. This path is a
City maintained transportation route. Adjoining property owners are responsible for the
area up to the edge of the path.
Illustrative Examples –Recreational Trail
Typical Port Townsend Recreational Trail developed in right of way. City and volunteers
provides limited maintenance. Recreational immunity applies. Adjoining property owner
maintains from right of way line to centerline. Trails must be preserved as public asset
even though they are not formal transportation routes.
Illustrative Examples –Privately maintained
D/W
Typical privately maintained driveway developed in right of way of the end of the publically
maintained Logan street. Public retains access rights to walk, bike, drive. Private property
owners are required to maintain driveway and to the center of the right of way.
Illustrative Examples –Utility corridor
Sewer and power utilities developed in right of way. Sometimes, the only developed use
for the right of way is for utilities such as water, sewer, stormwater,communications, and
power. Adjoining property owner responsible for maintaining right of way to centerline
and cannot interfere with utility provider.
Illustrative Examples –Open Space
Typical undeveloped right of way preserved as open space. In this case, some right of ways are
bordered by JC Land Trust (purple) and City Owenrship (green). Adjoining property owner is
responsible for maintenance.
Thank you!
Questions/Comments
Draft Committee Structure as Part of Strategic Framework
Strategic Plan
Comprehensive Plan
City Plans
Budget 2020
Priorities
Workplan
&
Priorities Community Outcomes
Future-State / Vision:
A Thriving Community for All
City Council
Council Committees
WHO
WHAT
&
HOW
WHY
Advisory Boards
City Manager
& Staff
Infrastructure Finance Culture & Society
• PRTAB
• Focused,
time-bound
task force
(Disco Rd)
• LTAC
• Focused,
time-bound
task force
(Fin. Sust.)
• LAB
• Arts
• Civil Service
• Focused, time-
bound task
force
(Equity)
Community
Interagency Committees
Development Commissions
Housing PIF RPTO ICG
JeffCom
EDC
CAC BOH…
Planning Commission Historic Preservation
Goals:
1. Enhanced efficiency and simplicity
2. Clarity, predictability & common delivery of workplan
3. Stronger coordination between Council, staff, advisory boards
4. Elevating multi-jurisdictional issues to multi-jurisdictional agency
Liaison Liaison
Work Plan Item
Advisory Body: _______________________Date: ___________________________
If a modification to the work plan, this will □ add □ delete □ modify an item.
Explanation:___________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
City Work Plan Item:____________________________________________________
If an addition or modification, estimated staff time:___________________________
Budget Impact:________________________________________________________
Chair Signature: _______________________________________________________
Staff Liaison Comments:_________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Council Liaison Comments:_______________________________________________
_____________________________________________________________________
_____________________________________________________________________
Council Committee Comments:____________________________________________
_____________________________________________________________________
_____________________________________________________________________
City Manager Comments:________________________________________________
_____________________________________________________________________
_____________________________________________________________________
City Manager Action: □ Forward to Council □ Table for next year
Request included in Council Packet Date:____________________________________
Council Action: □ Approve □ Table for next year □ Table indefinitely
Advisory Body Work Plan
TASK START END KEY METRICS BUDGET IMPLICATIONS January February March April May June July August September October November December
City Work Plan Item:
City Work Plan Item:
City Work Plan Item:
City Work Plan Item:
City Work Plan Item:
City Work Plan Item:
K E Y M I L E S T O N E S