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HomeMy WebLinkAbout120121 Arts Commission Minutes Minutes of the Port Townsend Arts Commission Meeting of December 1, 2021 LOCATION: City Hall MEMBERS PRESENT: Jason Victor Serinus (Chair), Joe Gillard, Dan Groussman, Nhatt Nichols, Nan Toby Tyrrell, and Diane Walker STAFF PRESENT: Legal Assistant Amber Long, Library Director Melody Sky Weaver, and City Attorney Heidi Greenwood Topic Mations/Recom' endation/Action Call to Order Vice Chair Joe Gillard called the meeting to order at 3:03 p.m. Approval of Agenda The agenda was unanimously approved with the change of moving funding application review up after "Update on Public Art." Approval of Minutes for November 3, 2021 Meeting The minutes of November 3, 2021 were unanimously approved. Public Comment None Jason joined the meeting at 3:10 and took over as Chair. The Commission voted unanimously to amend the "Commission Business" section of the agenda as follows: A. Update on Public Art B. Chair's Report C. Update on Poet Laureate & Collaboration with Library D. Current and Future Grant Schedule E. Application for Financial Support— IAM Barn Jam F. Evaluate Funding Guidelines Update on Public Art Public Art Committee Chair and members will be selected Dan reported that he has not heard back from Sarah Mall during the January meeting. Johani and suggested that the Commission designate a Public Art Committee Chair for next year. Chair's Report Jason reported on his conversations with the Mayor and Deputy Mayor about budget and ways the Commission could change in the future. Update on Poet Laureate & Collaboration with Library Jason reported that the Mayor suggested collaborating with the Port Townsend Public Library on the poet laureate program. Library Director Melody Sky Weaver offered to host related Topic Mations/Recommendatian/Action programs and to have a library staff member serve on the poet selection panel. However, the library does not have funds in its budget for events; library programs are funded by the Friends of the Port Townsend Library. Current and Future Grant Schedule A motion was made and withdrawn to review applications The Commission discussed options for reviewing grant every other month for 1/6 of the available funding. requests next year and how to distribute its budget. The Commission voted unanimously to allocate $3,000 from its 2022 budget for the poet laureate program. The Commission voted 5-1 with Jason abstaining to review grant applications every other month on odd months, with 1/6 of the remaining total budget ($22,000) allocated to each funding period, and to rollover unused funds into the next funding period. Jason will draft a press release about the new grant review process. Application for Financial Support— Interdisciplinary A motion was made to reconsider the application in January Artists in Motion but failed for lack of a second. Cosmo Rapaport briefly described the Barn Jam event planned for White Lotus Farm in mid-December. They responded to The Commission voted 4-1 with Diane abstaining to fund the questions about the location choice and how funds would be event for the requested $2,000. distributed among the artists. Evaluate Funding Guidelines A motion was made and withdrawn to require that grant recipients advertise free events in the same way as paying events. There was general agreement to postpone discussion of funding guidelines until the February meeting. Next Meeting: January 5, 2022 at 3:00 p.m. Adjourn: The meeting was adjourned at 5:01 p.m.