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Home My WebLink About120121 PTAC Meeting PacketARTS COMMISSION MEETING AGENDA December 1, 2021 | 3:00 p.m. | Remote Meeting **** Pursuant to Washington State Governor’s Proclamation 20-28.15, the City is not allowing in- person attendance at meetings. Members will be participating by teleconference.**** Join virtually via computer or tablet at http://joinwebinar.com enter the 9-digit Webinar ID 539-393-595 Join by phone in listen-only mode: (360) 390-5064 ext. 6 access code: 155-675-573# Submit public comment emails to be included in the meeting record to: publiccomment@cityofpt.us I.Call to Order and Roll Call II.Approval of Agenda III.Approval of Minutes from the November 3, 2021 Meeting IV.Public Comment (3 minutes per person) V.Commission Business A.Update on Public Art B.Chair’s Report C.2022 Grant Schedule D.Application for Financial Support – IAM Barn Jam E.Update on 2022 Budget F.Update on Poet Laureate Proposal and Collaboration with Library G.Evaluate Funding Guidelines VI.Correspondence VII.Set Agenda for Next Meeting VIII.Next Scheduled Meeting – January 5, 2021 at 3:00 p.m. IX.Adjourn Minutes of the Port Townsend Arts Commission Meeting of November 3, 2021 LOCATION: City Hall MEMBERS PRESENT: Jason Victor Serinus (Chair), Joe Gillard, Dan Groussman, Nhatt Nichols, and Diane Walker MEMBERS EXCUSED: Nan Toby Tyrrell STAFF PRESENT: Legal Assistant Amber Long Topic Motions/Recommendation/Action Call to Order The meeting was called to order at 3:03 p.m. Approval of Agenda The agenda was unanimously approved with the change of moving the 2022 Workplan item to follow the Chair’s Report. Approval of Minutes for October 6, 2021 Meeting The minutes of October 6, 2021 were unanimously approved. Public Comment None Chair’s Report Jason explained that City Council requested to see the Arts Commission’s proposed 2022 workplan before making a final decision on Arts Commission funding for next year. 2022 Workplan Commissioners suggested ideas for the 2022 workplan. Diane offered to provide a list of sample projects from the City of Bainbridge Island. The Commission voted 4-0 (Nhatt left the meeting just prior to the vote) to task the Chair with drafting the 2022 workplan, including (1) grant requests, (2) reexamining grant requirements, (3) collaborative projects, (4) poet laureate program, (5) work with Creative District, (6) evaluate F Street installations and explore remedies, and (7) public art oversight. Application for Financial Support – Interdisciplinary Artists in Motion Cosmo Rappaport discussed his new artist collective, which will host free interdisciplinary performances in late November. PTAC funding would compensate the teachers without having to charge the public to attend the shows. The Commission voted unanimously to fund $3,100. Public Art List & Maintenance Plan Update Dan generally discussed the public art list and answered Commissioner questions. He will wait to contact Sarah Mall Johani until the Commission decides what to recommend to Council regarding the F Street installations. There was general agreement to add advocating for a dedicated public art City staff member to the workplan. Topic Motions/Recommendation/Action Next Meeting: December 1, 2021 at 3:00 p.m. Adjourn: The meeting was adjourned at 5:01 p.m. Arts Commission 2021 Grant Funding -- Total Budget: $20,000 Organization Event Amount Approved Amount Requested Key City Public Theatre May's Vote $1,486.00 $1,486.00 Jefferson County Historical Society First Friday on Demand $1,800.00 $4,000.00 Kat Bausch TinyDoorsPT $0.00 $850.00 Port Townsend Film Festival Free public screenings $4,000.00 $4,000.00 Olympic Music Festival Fellowship program $1,625.00 $1,725.00 Key City Public Theatre Summer Youth Initiatives $500.00 $500.00 Bill Evans Dance Bill Evans 81!$500.00 $500.00 Jefferson County Farmers Market Artisan vouchers $400.00 $400.00 Creatrix Compass Podcast $0.00 $4,000.00 Lindsey Wayland Pick Up Poetry $2,500.00 $7,200.00 Salish Sea Butoh Workshop & performances $1,300.00 $1,900.00 Interdisciplinary Artists in Motion IAM Artists Laboratory $3,100.00 $3,100.00 Interdisciplinary Artists in Motion Barn Jam $2,000.00 $17,211.00 $31,661.00 Amount approved Amount requested Amount Paid Amount remaining* Quarter 1 $1,486.00 $1,486.00 $1,486.00 $0.00 Quarter 2 $0.00 $0.00 $0.00 $0.00 Quarter 3 $7,425.00 $10,575.00 $7,425.00 $0.00 Quarter 4 $6,900.00 $18,200.00 $1,300.00 $189.00 Microgrants $1,400.00 $1,400.00 $1,400.00 $2,600.00 Total remaining in budget *$2,789.00 *if all approved grants paid in full & all requested amounts approved Grant agreement signed For review at 12/1 meeting Invoice paid Invoice paid Invoice paid Applicant asked to resubmit with more info Grant agreement signed Invoice paid Invoice paid Status Invoice paid Invoice paid Applicant asked to attend future meeting Invoice paid City of Port Townsend Arts Commission Application for Financial Support Date of Application 11/13/2021 Organization Name Interdisciplinary Artists in Motion Primary Contact Cosmo Rapaport Phone Number 8029174547 Email interatristsmotion@gmail.com Project or Event Name Barn Jam Event Location White Lotus Farm Date(s) of Event December 13th 2021 Amount Requested 2000 Admission Charge Free Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? 2300 Please attach the proposed budget for this event iam_barn_jam_budget_pdf.pdf Has the venue for the event(s) been assessed as ADA accessible? No If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement • Park near venue in a handicapped parking space? • Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) • Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: Within the Port Townsend and East Jefferson area there are few “active” spaces and opportunities for folks to gather, share space, and imagine community. The Barn Jam event (which has had two prior events both in October and November) is proving to be a wonderfully vibrant place of meeting that this community so deeply needs. The initial Idea for this Event was cultivated by Mark Hardy and Weston Pratt both East Jefferson County musicians and DJ’s. For the past four years they have both stewarded music and dance events that have been successful in providing opportunities for Local folks to meet, be inspired, and collaborate. With this barn Jam their intention was to make a covid safe & accessible Dance event where the diverse and multi- cultural communities within the greater east Jefferson county can find belonging and form stronger creative and social bonds. Barn Jam is an alternative meeting place where the center piece of the socializing does not revolve around alcohol or the exchange of money. Since the first Event in October Cosmo Rapaport (founder of IAM) has been working to envision and experiment with Performance in this event. Transforming this Barn to a safe space that features the many kinds of performance art and live music that is often not seen heard or supported by the traditional performance venues in the area. While maintaining the vision of a free dance, Cosmo’s want to have marginalized artists supported and paid is an eventual goal. The larger benefit to the East Jefferson community, has already been noted and seen. From the first two Barn Jams at White lotus Farm we have had over 100 people attend each of the events. For covid safety it is important to note that the Barn is an indoor- outdoor space with 3 posable Barn walls that are always kept open, there is also a vaccine requirement upon entry, and masks are required while on the dance floor. The current line up of performers is: Live music and dance trio - Carrie, Greta, and Maddy who are a local Kate Bush inspired dance Troupe Local Drag Performers - Bobby for Bobby and Golden Powers Local Belly Dancer - Emily Paris Local performance artist - Cosmo Rapaport Local digital Graphic artist - Patrick ward Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: The city’s funding would go directly to paying 9 Performers and musicians, who otherwise would not get payment for their LABOR. This grant proposal similar to the other two I have submitted- is about creating a setting for many different artists to put forth their creative forces, and have the funding of their work not come from other folks who live below the poverty line. With the City's funding, The Barn Jam Performances would have the financial support without being dependent on tips or donations. Similarly getting this funding from the city will enable each performer to have an actual paper trail of getting paid for their work (which is so often under the table). Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: The Barn Jam event at White lotus, has already created quite a buzz within the community of performance drawing crowds from all over east Jefferson county. The main ways that we have been doing publicity have been via facebook, word of mouth, and a digital event forum. As these methods have been working for us with the past two events we will continue to use these forums for spreading the word for the December 11th FREE PUBLIC Barn Jam. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. This event has never received funding from the PTAC. 1 Amber Long From:Jason Victor Serinus Sent:Friday, November 5, 2021 1:59 PM To:CityCouncil Cc:Amber Long; Heidi Greenwood Subject:Attached: CORRECTED PTAC Work Plan, Budget request and additional supporting document Attachments:PTAC Budget Proposal 2022.pdf; PTAC Dan Groussman 2022 budget support statement.pdf; PTAC Diane Walker 2022 budget support statement.pdf; PTAC Work Plan 2022 (Signed).pdf; PTAC Budget Support Statement.pdf CAUTION: External Email Dear City Councilmembers, In my haste to get you our documents as soon as possible, I neglected to (a) sign the PTAC Work Plan for 2022 and (b) attach the additional budget request support document which I created in response to a query from the budget office. You will find everything attached. herein. I have been assured that you will see our Poet Laureate proposal at Monday’s work meeting. If for some reason that does not come to pass, please let me know and I’ll send it to you. I look forward to the next Council meeting on the budget. I am also certain that all of us look forward to working closely with City Council as a whole, the Culture and Society Committee, and our new PTAC Council liaison in the coming year. I and we thank you all for your support, and wish a fond and sad farewell to the three of you who are moving on to other adventures. Speaking for myself, those of you who know me know how much I will miss your voice. Which is not to suggest that I have anything but praise for the three people who have been elected to fill your positions. I was about to write “take your places,” but no one can really do that. Sincerely and more, jason victor serinus Grateful to be Chair, Port Townsend Arts Commission — Jason Victor Serinus http://www.jasonserinus.com (He/his and Jason or Jason Victor rather than Mr. or Sir) •Music and audiophile critic: Stereophile, Seattle Times, San Francisco Classical Voice, Classical Voice North America, Seattle Symphony, Port Townsend Leader, Bay Area Reporter, American Record Guide, AudioStream, Stanford Live, Opera Now, Gay City News, Copper, Opera News, Carnegie Hall... •Whistler Extraordinaire: The Voice of Woodstock in “She’s a Good Skate, Charlie Brown” • "The Pavarotti of Pucker" •Chair, Port Townsend Arts Commission "Neutrality helps the oppressor, never the victim. Silence encourages the tormentor, never the tormented." — Elie Wiesel "This is a time to remember all of us who are LGBTQ. It’s a time to stand out and be proud, to parade who we are, to 2 celebrate and to let them know we will not be silenced, we will not be stopped, we will not go back into the closet. Together, we will love.” — JVS at our Orlando Massacre Support Rally in Port Townsend, WA “Within infinite myths lies the eternal truth Who sees it all? Varuna has but a thousand eyes, Indra has a hundred, You and I, only two.” ― Devdutt Pattanaik CAUTION: External Email CAUTION: External Email CAUTION: External Email CAUTION: External Email CAUTION: External Email 1 Amber Long From:Diane Walker Sent:Wednesday, November 3, 2021 5:16 PM To:Amber Long Subject:Sample opportunities funded by the city of Bainbridge Island CAUTION: External Email Hi Amber, As promised, here is a link to the page on the City of Bainbridge website which lists the organizations and projects funded by the city's cultural funds over the last few years. If you could pass this on to Jason and the other members of the PTAC I believe they would find it inspiring, and could help inform our own vision for future cultural funding opportunities here in Port Townsend. https://www.bainbridgewa.gov/948/City‐Funded‐Cultural‐Activities Thanks for all you do to keep all of us working together! Diane City of Bainbridge Island City Funded Cultural Activities Important Dates Monday, September 27 Cultural Funding Pre-Application Meeting. City staff provided an overview of the application process and answered questions. Review the presentation here. Friday, October 15 (4 pm) Cultural Funding Award Cycle Applications Due Monday, November 1 (6-7 pm) Orientation Monday, November 8 (5-8 pm) Review Applications Thursday, November 18 (5-8 pm) Presentations Monday, November 22 (5-8 pm) Presentations (if needed) Monday, November 29 (5-7 pm) Funding Deliberations and Recommendations Reference Documents • Frequently Asked Questions 2022-2023 Cultural Funding Cycle For cultural activities in 2022-2023, the City will award $300,000 in funding to community organizations. 2022-23 Cultural Funding Proposals Organization/Proposal Project Amount Requested Arts and Humanities Bainbridge Operating Support $ 26,000 Bainbridge Artisan Resource Network Growing Youth and Teen Programs $ 29,902 Bainbridge Arts and Crafts Operating Support $ 30,000 Bainbridge Chorale Operating Support $ 12,000 Bainbridge Island Downtown Association Street Art Project $ 30,000 Bainbridge Island Historical Museum Our Community: Past to Present Exhibit $ 15,000 Bainbridge Island Historical Museum Operating Support $ 30,000 Bainbridge Island Museum of Art Untold Stories of Bainbridge Island $ 30,000 Bainbridge Performing Arts Operating Support $ 30,000 Bainbridge Island Senior Community Center Inclusion Study Group $ 9,400 Bloedel Reserve Creative Residency through Partnerships $ 30,000 Island Theatre Ten-Minute Play Festival $ 21,210 IslandWood Operating Support $ 20,000 Kids Discovery Museum Operating Support $ 30,000 Moonlight Market Moonlight Market Events $ 12,000 Ovation! Performing Arts Northwest Operating Support $ 30,000 Sustainable Bainbridge ReFashion Project $ 23,500 The Lesser-Known Players Operating Support $ 27,000 Vitalize Kitsap Theater and Art is for Everyone Project $ 30,000 WEAVE Presents Operating Support $ 29,000 Total $ 495,012 2020-2021 Cultural Activities Projects Organization/ Proposal Project Amount Requested 2-Year Award Arts and Humanities Bainbridge Operating Support $ 29,000 $ 29,000 Bainbridge Artisan Resource Network Growing Youth & Teen Program $ 29,181 $ 24,262 Bainbridge Chorale Operating Support $ 10,000 $ 10,000 Bainbridge Historical Museum Her Vote. Her Story. and Protest Exhibits $ 12,000 $ 12,000 Bainbridge Historical Museum Operating Support $ 30,000 $ 24,000 Bainbridge Island Japanese American Community Website Reconstruction/ Face-to-Face Connection $ 15,000 $ 15,000 Bainbridge Island Museum of Art Cultural Impact Initiative $ 30,000 $ 24,000 Bainbridge Island Senior Community Center Senior Cultural Activities $ 10,000 $ 10,000 Bainbridge Performing Arts Operating Support $ 30,000 $ 30,000 Island Theatre Ten-Minute Play Festival $ 22,738 $ 22,738 Island Time Activities (ITA) Operating Support $ 30,000 $ 30,000 Kids Discovery Museum Operating Support $ 30,000 $ 25,000 Ovation! Performing Arts Northwest Operating Support $ 30,000 $ 24,000 The Lesser-Known Players Operating Support $ 20,000 $ 20,000 Total $ 327,919 $300,000 2018-2019 Cultural Activities Projects Organization/Proposal Amount Requested Amount Funded 2018 Report 2019 Report Arts and Humanities Bainbridge $20,000 $18,000 Link Bainbridge Artisan Resource Network $30,000 $15,000 Link Bainbridge Arts and Crafts $30,000 $30,000 Link Bainbridge Chorale $20,000 $8,000 Link Bainbridge Island Historical Museum - Operating $30,000 $30,000 Link Bainbridge Island Historical Museum - Yama Exhibit (Funded in 2018 Only) $5,200 $5,200 N/A Link Bainbridge Island Japanese American Community $20,000 $18,000 Link Bainbridge Island Museum of Art $24,000 $24,000 Link Bainbridge Island Youth Orchestra $5,750 $5,750 Link Bainbridge Performing Arts $30,000 $30,000 Link Battle Point Astronomical Association and Bainbridge Artisan Resource Network $30,000 $20,000 Link Bloedel Reserve $24,000 $15,000 Link Island Theatre $6,000 $6,000 Link IslandWood $30,000 $10,000 Link Kids Discovery Museum $30,000 $30,000 Link Olympic Performance Group $10,000 $10,000 Link Ovation! Performing Arts Northwest $30,000 $25,000 Link Total $374,950 $299,950 PORT TOWNSEND ARTS COMMISSION FINANCIAL SUPPORT FOLLOW-UP REPORT If you or your organization has been granted financial support, we are asking you to complete this form within 30 days of the event or completion of the project you applied for. Your timely submission of this follow-up report will help us document future requests for budget allocations by the City. Organization/Individual(s) _______________________ Date __________ Address ____________________________________ Phone _________ Contact Person ________________________ E-Mail Address _____________ BRIEF DESCRIPTION OF PROJECT (If pertinent, compare the outcome with your own expectations): ATTENDANCE DATA (Include comparison with previous events/projects) : SUMMARY OF EXPENSES (such categories as materials, royalties, technical production, location rental, professional services, publicity) : SUMMARY OF REVENUES (sales, door receipts, awards etc.) : COMMENTS www.jchsmuseum.org 540 Water Street, Port Townsend, Washington 98368 Through collections, research, exhibits and programs, we bring people together to share, learn and be inspired by Jefferson County arts and heritage. We are a 501(c)3 non-profit: EIN 91-6013489. 2021 City of Port Townsend Arts Commission Grant Report for First Friday On Demand to City of Port Townsend Thursday, November 11, 2021 Dear John, We thank the City of Port Townsend for their generous commitment to support the final three events of our 2021 First Friday Speaker Series! The $2,700 commitment enabled us to hire a local videographer to produce and livestream each of these final three events between September and November. About 125 individuals registered for or participated in the live events. Edited recordings of each event are available on request for replay indefinitely. About 75% of our September through November First Friday participants (~94) resided in Port Townsend. Port Townsend residents and other East Jefferson County residents combined to make up about 80% of the live audience (~100). The remaining live event audience was made up of viewers residing elsewhere in western Washington as well as other states like Vermont, North Carolina, and California who accessed the livestreams or recordings. All three programs were offered on a pay-what-you-wish basis with no fee required to participate. No printed materials were produced specific to the final three First Friday events, but PTAC’s support was acknowledged in promotion of the events on JCHS’s website, in our monthly enews, and verbally during each recorded event. Please accept this report and the invoice we have provided with it as our request for payment of the $2,700 Arts Commission grant, payable to the Jefferson County Historical Society. Please let us know if you need any further documentation to release the funds and thank you so much for supporting this expanded access to JCHS programs! 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