HomeMy WebLinkAbout112421 Civil Service Commission Meeting Packet
Civil Service Commission
Meeting Agenda
November 29, 2021 – 3:30 p.m.
Remote Format – Conference Call
**** Pursuant to Washington State Governor’s Proclamation 20‐28.15, the City is not allowing
in‐person attendance at meetings. Members will be participating by teleconference.****
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I. Call to Order/Roll Call
II. Approval of Agenda
III. Approval of November 2, 2021 Minutes
IV. Public Comment (3 minutes per person)
V. Old Business
A. None
VI. New Business
A. Approve Entry Level Police Officer Hiring List
B. Approve Civil Service Recruitment Process for Community Services Officer
VII. Next Meeting: to be determined
VIII. Adjourn
Civil Service Commission Minutes – November 2, 2021 Page 1 of 1
Civil Service Commission Minutes
Date: November 2, 2021 Scheduled Time: 2:30 p.m. Location: Via Conference Call
Members Present: Richard Knight (Chair) and Gail Ryan
Staff Present: Director of People and Performance Pamela Martinez, Police Chief Tom Olson, and Legal Assistant Amber Long
Topic Motions/Recommendation/Action
Call to Order The meeting was called to order at 3:42 p.m. Due to technology issues, the meeting start was delayed.
Approval of Minutes Motion to approve minutes of July 14, 2021 passed unanimously.
Public Comment None
Appoint Chief Examiner Motion passed unanimously to appoint Pamela Martinez as the Chief Examiner.
Action: Approve Entry Officer Eligibility List Motion passed unanimously to (verbally) approve Entry Police Officer hiring eligibility list; and written approval to be sent to City staff following adjournment of meeting (due to remote format).
Action: Approve Lateral Officer Eligibility
List Motion passed unanimously to (verbally) approve Police Clerk hiring eligibility list; and written approval to be sent to City staff following adjournment of meeting (due to remote format).
Information: Police Department Recruitment
Update Chief Olson and Chief Examiner Martinez answered questions about recruitment efforts for officers and Commission members and vaccination requirements for City
staff.
Next Meeting To be determined.
Meeting Adjourned The meeting was adjourned at 3:55 p.m.
11/22/21 Action Items on Civil Service Commission Agenda
Page 1 of 2
Civil Service Commission
250 Madison Street
Port Townsend WA 98368
(360) 379-5045
MEMORANDUM
TO: Civil Service Commission FROM : Pamela Martinez, Chief Examiner DATE: November 23, 2021 SUBJECT: Approve Civil Service Recruitment Process for Community Services Officer
The Community Services Officer is a position that has existed within the Civil Service Rules 4, Section 2 Classification Schedule, so does not need review and approval by the Commission. Since this position has not been filled by a permanent employee since March 31, 2021, so we request that the Commission approve the recruitment process as follows:
Item IV. Action Item: Authorize Testing Process for Community Services Officer
The Commission’s responsibility is to authorize announcement of the examination, the
application requirements, and minimum qualifications. The Commission’s responsibility is also
to approve of the administration of the testing process formulated by the Chief Examiner.
Recommended motions are as follows:
• Motion 1: As per Rule 5, Section 1 “Announcement of Examinations” and as per Rule 5, Section 3 “Filing of Applications,” the Commission authorizes the Chief Examiner to post public notice of the Community Services Officer examination on the City’s website, in the PT Leader, Peninsula Daily News, the Washington Worksource website, the Association of Washington Cities website, and with other trade or recruitment sources as may be determined. Further, applications are required to be submitted via the City’s jobs page including the Civil Service Commission Application for Employment document, with a cover letter and resume required. Minimum requirements for eligibility are:
High School graduation or equivalency; and two years of experience in work involving
considerable public contact and enforcement of rules, including dealing with hostile and
irate individuals; or any equivalent combination of experience and training that
demonstrates the knowledge, skills and abilities to perform the above-described duties.
and the Chief Examiner shall reject any applicant that does not meet these
requirements.
11/22/21 Action Items on Civil Service Commission Agenda
Page 2 of 2
• Motion 2: As per Rule 6, Section 3 “Examination Administration,” the testing
process shall include a combination of application and resume review for job
related knowledge, skills, and abilities, oral (interview) taking into consideration
education, experience, aptitude, capacity, knowledge, character, length and quality
of service, and other qualifications to determine the relative fitness of the
candidates, background investigation, pre-placement medical examination
administered by a licensed physician, a psychological exam, drug test, and
polygraph exam in compliance with applicable legal requirements.
Additional Information: As per Civil Service Rule 9 – Section 1 “Appointments,” the names of
the five highest ranking eligible for the position shall be considered by the Appointing Authority
(Chief of Police).