HomeMy WebLinkAboutA99b V6 - FEMA Revew 1 - Original_Submission- Feb_2017Local Mitigation Plan Review Tool A-1
SECTION VIII
FEMA CROSSWALK
(Local Hazard Mitigation Plan Review Tool)
(Original – Submitted to EMD on 02/06/2017
Forwarded to FEMA on 03/15/2017)
Local Mitigation Plan Review Tool A-2
Plan Review Tools
The following Plan Review Tools are based on the Local Mitigation Plan Review Guide,
published by FEMA, dated October 1, 2011. This Plan Review Tool is consistent with the
Disaster Mitigation Act of 2000 (P.L. 106-390), enacted October 30, 2000 and 44 CFR Part 201 – Mitigation Planning, Interim Final Rule (the Rule), published February 26, 2002.
The crosswalks are placed here to assist the reviewer in determining that the plan meets the requirements of the above legislation, and to provide a tool for the planners to use in continuously evaluating and improving the plan and, more importantly, using the plan to
effect changes in policy and property to minimize the impacts of both natural and man-made disasters.
Local Mitigation Plan Review Tool A-3
LOCAL MITIGATION PLAN REVIEW TOOL
The Local Mitigation Plan Review Tool demonstrates how the Local Mitigation Plan meets the
regulation in 44 CFR §201.6 and offers States and FEMA Mitigation Planners an opportunity to
provide feedback to the community.
• The Regulation Checklist provides a summary of FEMA’s evaluation of whether the
Plan has addressed all requirements.
• The Plan Assessment identifies the plan’s strengths as well as documents areas for
future improvement.
• The Multi-jurisdiction Summary Sheet is an optional worksheet that can be used to
document how each jurisdiction met the requirements of the each Element of the
Plan (Planning Process; Hazard Identification and Risk Assessment; Mitigation
Strategy; Plan Review, Evaluation, and Implementation; and Plan Adoption).
The FEMA Mitigation Planner must reference this Local Mitigation Plan Review Guide when
completing the Local Mitigation Plan Review Tool.
Jurisdiction: Jefferson County,
the City of Port Townsend, and
21 Special Purpose Districts
Title of Plan: Jefferson County –
City of Port Townsend Multi-
Jurisdiction Hazard Mitigation
Plan
Date of Plan:
Local Point of Contact:
Ken Horvath
Address:
Jefferson County Dept of Emergency Management
Emergency Operations Center
81 Elkins Road Port Hadlock, WA 98368
Title:
Hazard Mitigation Plan Project Coordinator
Agency: Jefferson County Department of
Emergency Management
Phone Number:
(360) 385-9368 (Jefferson County EOC)
E-Mail:
khorvath@co.jefferson.wa.us
State Reviewer:
Title:
Date:
FEMA Reviewer:
Title:
Date:
Date Received in FEMA Region (insert #)
Plan Not Approved
Plan Approvable Pending Adoption
Plan Approved
Local Mitigation Plan Review Tool A-4
SECTION 1:
REGULATION CHECKLIST
INSTRUCTIONS: The Regulation Checklist must be completed by FEMA. The purpose of the Checklist
is to identify the location of relevant or applicable content in the Plan by Element/sub-element and
to determine if each requirement has been ‘Met’ or ‘Not Met.’ The ‘Required Revisions’ summary at
the bottom of each Element must be completed by FEMA to provide a clear explanation of the
revisions that are required for plan approval. Required revisions must be explained for each plan
sub-element that is ‘Not Met.’ Sub-elements should be referenced in each summary by using the
appropriate numbers (A1, B3, etc.), where applicable. Requirements for each Element and sub-
element are described in detail in this Plan Review Guide in Section 4, Regulation Checklist.
1. REGULATION CHECKLIST Location in Plan
(section and/or page number) Met Not Met Regulation (44 CFR 201.6 Local Mitigation Plans)
ELEMENT A. PLANNING PROCESS
A1. Does the Plan document the planning process, including how it
was prepared and who was involved in the process for each
jurisdiction? (Requirement §201.6(c)(1))
Section I – p.53-68
Appendix B – p.705-
733
A2. Does the Plan document an opportunity for neighboring
communities, local and regional agencies involved in hazard
mitigation activities, agencies that have the authority to regulate
development as well as other interests to be involved in the
planning process? (Requirement §201.6(b)(2))
Section I – p.59-64
A3. Does the Plan document how the public was involved in the
planning process during the drafting stage? (Requirement
§201.6(b)(1))
Section I – p. 63-64
A4. Does the Plan describe the review and incorporation of existing
plans, studies, reports, and technical information? (Requirement
§201.6(b)(3))
Section I – p.61
Section IV – p.406 &
p.457
A5. Is there discussion of how the community(ies) will continue
public participation in the plan maintenance process? (Requirement
§201.6(c)(4)(iii))
Section I – p.66-68
A6. Is there a description of the method and schedule for keeping
the plan current (monitoring, evaluating and updating the
mitigation plan within a 5-year cycle)? (Requirement §201.6(c)(4)(i))
Section I – p.66-68
ELEMENT A: REQUIRED REVISIONS
Local Mitigation Plan Review Tool A-5
1. REGULATION CHECKLIST Location in Plan (section and/or page number) Met
Not
Met Regulation (44 CFR 201.6 Local Mitigation Plans)
ELEMENT B. HAZARD IDENTIFICATION AND RISK ASSESSMENT
B1. Does the Plan include a description of the type, location, and
extent of all natural hazards that can affect each jurisdiction(s)?
(Requirement §201.6(c)(2)(i))
Section II –
pp.69-372
B2. Does the Plan include information on previous occurrences of
hazard events and on the probability of future hazard events for
each jurisdiction? (Requirement §201.6(c)(2)(i))
Section II – p.93-372;
Each hazard has
future probability
and previous
occurrences.
B3. Is there a description of each identified hazard’s impact on the
community as well as an overall summary of the community’s
vulnerability for each jurisdiction? (Requirement §201.6(c)(2)(ii))
Section II p.69-372;
each hazard profile
contains a HIVA
pertinent to the area
and a conclusion.
B4. Does the Plan address NFIP insured structures within the
jurisdiction that have been repetitively damaged by floods?
(Requirement §201.6(c)(2)(ii))
Section II – Floods –
pp.164-167;
Section IV – pp.407-
408 & pp.458-459.
ELEMENT B: REQUIRED REVISIONS
ELEMENT C. MITIGATION STRATEGY
C1. Does the plan document each jurisdiction’s existing authorities,
policies, programs and resources and its ability to expand on and
improve these existing policies and programs? (Requirement
§201.6(c)(3))
Section IV - City –
pp.389-454; County –
pp.455-524; Special
Purpose Districts –
pp.525-626.
C2. Does the Plan address each jurisdiction’s participation in the
NFIP and continued compliance with NFIP requirements, as
appropriate? (Requirement §201.6(c)(3)(ii))
Section IV – City
pp.407-408; County
pp.458-459.
C3. Does the Plan include goals to reduce/avoid long-term
vulnerabilities to the identified hazards? (Requirement
§201.6(c)(3)(i))
Section V –
Mitigation Actions –
pp.627-662
C4. Does the Plan identify and analyze a comprehensive range of
specific mitigation actions and projects for each jurisdiction being
considered to reduce the effects of hazards, with emphasis on new
and existing buildings and infrastructure? (Requirement
§201.6(c)(3)(ii))
Section V –
Mitigation Actions –
pp.627-662
C5. Does the Plan contain an action plan that describes how the
actions identified will be prioritized (including cost benefit review),
implemented, and administered by each jurisdiction? (Requirement
§201.6(c)(3)(iv)); (Requirement §201.6(c)(3)(iii))
Section III – Multi-
Jurisdiction Hazard
Mitigation p.305-387
C6. Does the Plan describe a process by which local governments
will integrate the requirements of the mitigation plan into other
planning mechanisms, such as comprehensive or capital
improvement plans, when appropriate? (Requirement
§201.6(c)(4)(ii))
Section I – p.66
Local Mitigation Plan Review Tool A-6
1. REGULATION CHECKLIST Location in Plan (section and/or page number) Met
Not
Met Regulation (44 CFR 201.6 Local Mitigation Plans)
ELEMENT C: REQUIRED REVISIONS
ELEMENT D. PLAN REVIEW, EVALUATION, AND IMPLEMENTATION (applicable to plan updates only)
D1. Was the plan revised to reflect changes in development?
(Requirement §201.6(d)(3))
Revisions Summary –
p.1-10
D2. Was the plan revised to reflect progress in local mitigation
efforts? (Requirement §201.6(d)(3))
Section V –
Mitigation Actions
pp.627-662
D3. Was the plan revised to reflect changes in priorities?
(Requirement §201.6(d)(3))
Section IV –
Jurisdictions p.402-
404.
ELEMENT D: REQUIRED REVISIONS
ELEMENT E. PLAN ADOPTION
E1. Does the Plan include documentation that the plan has been
formally adopted by the governing body of the jurisdiction
requesting approval? (Requirement §201.6(c)(5))
Preface – p.xvii;
Section I – p.65;
Appendix F –p.751.
E2. For multi-jurisdictional plans, has each jurisdiction requesting
approval of the plan documented formal plan adoption?
(Requirement §201.6(c)(5))
Appendix F –
Adoption Resolutions
pp. 749-772.
ELEMENT E: REQUIRED REVISIONS
ELEMENT F. ADDITIONAL STATE REQUIREMENTS (OPTIONAL FOR STATE REVIEWERS ONLY; NOT
TO BE COMPLETED BY FEMA)
F1.
F2.
ELEMENT F: REQUIRED REVISIONS
Local Mitigation Plan Review Tool A-7
SECTION 2:
PLAN ASSESSMENT
INSTRUCTIONS: The purpose of the Plan Assessment is to offer the local community more
comprehensive feedback to the community on the quality and utility of the plan in a narrative
format. The audience for the Plan Assessment is not only the plan developer/local community
planner, but also elected officials, local departments and agencies, and others involved in
implementing the Local Mitigation Plan. The Plan Assessment must be completed by FEMA. The
Assessment is an opportunity for FEMA to provide feedback and information to the community on:
1) suggested improvements to the Plan; 2) specific sections in the Plan where the community has
gone above and beyond minimum requirements; 3) recommendations for plan implementation; and
4) ongoing partnership(s) and information on other FEMA programs, specifically RiskMAP and
Hazard Mitigation Assistance programs. The Plan Assessment is divided into two sections:
1. Plan Strengths and Opportunities for Improvement
2. Resources for Implementing Your Approved Plan
Plan Strengths and Opportunities for Improvement is organized according to the plan Elements
listed in the Regulation Checklist. Each Element includes a series of italicized bulleted items that are
suggested topics for consideration while evaluating plans, but it is not intended to be a
comprehensive list. FEMA Mitigation Planners are not required to answer each bullet item, and
should use them as a guide to paraphrase their own written assessment (2-3 sentences) of each
Element.
The Plan Assessment must not reiterate the required revisions from the Regulation Checklist or be
regulatory in nature, and should be open-ended and to provide the community with suggestions for
improvements or recommended revisions. The recommended revisions are suggestions for
improvement and are not required to be made for the Plan to meet Federal regulatory
requirements. The italicized text should be deleted once FEMA has added comments regarding
strengths of the plan and potential improvements for future plan revisions. It is recommended that
the Plan Assessment be a short synopsis of the overall strengths and weaknesses of the Plan (no
longer than two pages), rather than a complete recap section by section.
Resources for Implementing Your Approved Plan provides a place for FEMA to offer information,
data sources and general suggestions on the overall plan implementation and maintenance process.
Information on other possible sources of assistance including, but not limited to, existing
publications, grant funding or training opportunities, can be provided. States may add state and
local resources, if available.
Local Mitigation Plan Review Tool A-8
A. Plan Strengths and Opportunities for Improvement
This section provides a discussion of the strengths of the plan document and identifies areas where
these could be improved beyond minimum requirements.
Element A: Planning Process
How does the Plan go above and beyond minimum requirements to document the planning process
with respect to:
• Involvement of stakeholders (elected officials/decision makers, plan implementers,
business owners, academic institutions, utility companies, water/sanitation districts,
etc.);
• Involvement of Planning, Emergency Management, Public Works Departments or other
planning agencies (i.e., regional planning councils);
• Diverse methods of participation (meetings, surveys, online, etc.); and
• Reflective of an open and inclusive public involvement process.
Element B: Hazard Identification and Risk Assessment
In addition to the requirements listed in the Regulation Checklist, 44 CFR 201.6 Local Mitigation Plans
identifies additional elements that should be included as part of a plan’s risk assessment. The plan
should describe vulnerability in terms of:
1) A general description of land uses and future development trends within the community
so that mitigation options can be considered in future land use decisions;
2) The types and numbers of existing and future buildings, infrastructure, and critical
facilities located in the identified hazard areas; and
3) A description of potential dollar losses to vulnerable structures, and a description of the
methodology used to prepare the estimate.
How does the Plan go above and beyond minimum requirements to document the Hazard
Identification and Risk Assessment with respect to:
• Use of best available data (flood maps, HAZUS, flood studies) to describe significant
hazards;
• Communication of risk on people, property, and infrastructure to the public (through
tables, charts, maps, photos, etc.);
• Incorporation of techniques and methodologies to estimate dollar losses to vulnerable
structures;
• Incorporation of Risk MAP products (i.e., depth grids, Flood Risk Report, Changes Since
Last FIRM, Areas of Mitigation Interest, etc.); and
• Identification of any data gaps that can be filled as new data became available.
Local Mitigation Plan Review Tool A-9
Element C: Mitigation Strategy
How does the Plan go above and beyond minimum requirements to document the Mitigation
Strategy with respect to:
• Key problems identified in, and linkages to, the vulnerability assessment;
• Serving as a blueprint for reducing potential losses identified in the Hazard Identification
and Risk Assessment;
• Plan content flow from the risk assessment (problem identification) to goal setting to
mitigation action development;
• An understanding of mitigation principles (diversity of actions that include structural
projects, preventative measures, outreach activities, property protection measures, post-
disaster actions, etc);
• Specific mitigation actions for each participating jurisdictions that reflects their unique
risks and capabilities;
• Integration of mitigation actions with existing local authorities, policies, programs, and
resources; and
• Discussion of existing programs (including the NFIP), plans, and policies that could be
used to implement mitigation, as well as document past projects.
Element D: Plan Update, Evaluation, and Implementation (Plan Updates Only)
How does the Plan go above and beyond minimum requirements to document the 5-year Evaluation
and Implementation measures with respect to:
• Status of previously recommended mitigation actions;
• Identification of barriers or obstacles to successful implementation or completion of mitigation
actions, along with possible solutions for overcoming risk;
• Documentation of annual reviews and committee involvement;
• Identification of a lead person to take ownership of, and champion the Plan;
• Reducing risks from natural hazards and serving as a guide for decisions makers as they commit
resources to reducing the effects of natural hazards;
• An approach to evaluating future conditions (i.e. socio-economic, environmental, demographic,
change in built environment etc.);
• Discussion of how changing conditions and opportunities could impact community resilience in
the long term; and
• Discussion of how the mitigation goals and actions support the long-term community vision for
increased resilience.
Local Mitigation Plan Review Tool A-10
B. Resources for Implementing Your Approved Plan
Ideas may be offered on moving the mitigation plan forward and continuing the relationship with
key mitigation stakeholders such as the following:
• What FEMA assistance (funding) programs are available (for example, Hazard
Mitigation Assistance (HMA)) to the jurisdiction(s) to assist with implementing the
mitigation actions?
• What other Federal programs (National Flood Insurance Program (NFIP), Community
Rating System (CRS), Risk MAP, etc.) may provide assistance for mitigation activities?
• What publications, technical guidance or other resources are available to the
jurisdiction(s) relevant to the identified mitigation actions?
• Are there upcoming trainings/workshops (Benefit-Cost Analysis (BCA), HMA, etc.) to
assist the jurisdictions(s)?
• What mitigation actions can be funded by other Federal agencies (for example, U.S.
Forest Service, National Oceanic and Atmospheric Administration (NOAA),
Environmental Protection Agency (EPA) Smart Growth, Housing and Urban Development
(HUD) Sustainable Communities, etc.) and/or state and local agencies?
Jefferson County – City of Port Townsend Natural Hazard Mitigation Plan (Rev. 2016)
Local Mitigation Plan Review Tool A-11
SECTION 3:
MULTI-JURISDICTION SUMMARY SHEET (OPTIONAL)
INSTRUCTIONS: For multi-jurisdictional plans, a Multi-jurisdiction Summary Spreadsheet may be completed by listing each participating
jurisdiction, which required Elements for each jurisdiction were ‘Met’ or ‘Not Met,’ and when the adoption resolutions were received. This
Summary Sheet does not imply that a mini-plan be developed for each jurisdiction; it should be used as an optional worksheet to ensure that
each jurisdiction participating in the Plan has been documented and has met the requirements for those Elements (A through E).
MULTI-JURISDICTION SUMMARY SHEET
# Jurisdiction
Name
Jurisdiction Type (city/
township/
village, etc.)
Plan POC Mailing Address Email Phone
Requirements Met (Y/N)
A. B. C. D. E. F. Planning Process Hazard Identification & Risk Assessment Mitigation Strategy Plan Review, Evaluation & Implementation Plan Adoption State Require-ments 0 Multi-
Jurisdiction All Jurisdictions
Ken Horvath
Project Coordinator
Jefferson County Dept of Emergency
Management
81 Elkins Road Port Hadlock, WA 98338
khorvath@co.jefferson.wa.us (360) 385-9368
1 Jefferson
County, WA County Lynn Sterbenz,
Director
Jefferson County Dept of Emergency
Management
81 Elkins Road Port Hadlock, WA 98338
lsterbenz@co.jefferson.wa.us (360) 385-9368
2 City of Port
Townsend City Michael Evans,
Chief of Police
Port Townsend Police Dept
1925 Blaine St
Port Townsend, WA 98368
mevans@cityofpt.us (360) 382-2322
Jefferson County – City of Port Townsend Natural Hazard Mitigation Plan (Rev. 2016)
Local Mitigation Plan Review Tool A-12
MULTI-JURISDICTION SUMMARY SHEET
# Jurisdiction
Name
Jurisdiction
Type (city/ township/ village, etc.)
Plan POC Mailing Address Email Phone
Requirements Met (Y/N)
A. B. C. D. E. F. Planning Process Hazard Identification & Risk Assessment Mitigation Strategy Plan Review, Evaluation & Implementation Plan Adoption State Require-ments 3 East Jefferson Fire & Rescue Fire District (JCFD1)
Ted Krysinski
Deputy Fire Chief
24 Seton Road
Port Townsend, WA 98368 tkrysinski@ejfr.org (360) 385-2626
4 Quilcene Fire -
Rescue
Fire District
(JCFD2)
Larry Karp
Chief
70 Herbert St
Quilcene, WA 98376 chief@qvfd.org (360) 765-3333
5 Port Ludlow Fire - Rescue Fire District (JCFD3) Brad Martin Chief
7650 Oak Bay Road
Port Ludlow, WA 98365 brad.martin@plfr.org (360) 437-2236
6 Brinnon Fire - Rescue Fire District (JCFD4) Tim Manly Chief
272 Schoolhouse RD P.O. Box 42 Brinnon, WA 98320 tmanly@brinnonfire.org (360) 796-4450
7 Discovery Bay Fire & Rescue Fire District (JCFD5) Willie Knoepfle Chief
12 Bentley Pl Port Townsend, WA
98368
wkoepfle@dbvfr.org (360) 379-6839
8 JeffCom 9-1-1 Special Purpose
District
Karl Hatton
Director
81 Elkins Road
Port Hadlock, WA
98339
khatton@jcpsn.us (360) 344-9779
9 Jefferson
HealthCare
Medical Center
Public Hospital
District No. 2 Bill Hunt
824 Sheridan St
Port Townsend, WA
98368
bhunt@jgh.org (360) 385-2200
10 Jefferson County Library Public Library District
Meredith Wagner Director
620 Cedar Ave Port Hadlock, WA 98339 mwagner@jclibrary.info (360) 385-6544
11 Port of Port Townsend Port District Sam Gibboney Exec Director
2701 Jefferson St Port Townsend, WA 98368 samg@portofpt.com (360) 385-0656
12 Port Townsend School District
No. 50
Public School
District
John Polm Superintendent
Of Schools
450 Fir St Port Townsend, WA
98368
jpolm@ptschools.org (360) 379-4501
13 Brinnon School
District No. 45
Public School
District
Patricia
Beathard
Superintendent Of Schools
46 Schoolhouse Rd
Brinnon, WA 98320 pbeathard@bsd46.org (360) 796-4646
Jefferson County – City of Port Townsend Natural Hazard Mitigation Plan (Rev. 2016)
Local Mitigation Plan Review Tool A-13
MULTI-JURISDICTION SUMMARY SHEET
# Jurisdiction
Name
Jurisdiction
Type (city/ township/ village, etc.)
Plan POC Mailing Address Email Phone
Requirements Met (Y/N)
A. B. C. D. E. F. Planning Process Hazard Identification & Risk Assessment Mitigation Strategy Plan Review, Evaluation & Implementation Plan Adoption State Require-ments 14 Chimacum
School District No. 49
Public School District
Rick Thompson
Superintendent Of Schools
P.O. Box 287
Chimacum, WA 98325 rick_thompson@csd49.org (360) 302-5896
15
Queets / Clearwater School District
No. 20
Public School District
Scott M. Carter Superintendent
Of Schools
146000 Hwy 101 Forks, WA 98331 scarter@qcsd.wednet.edu (360) 962-2395
16 Quilcene
School District
No. 48
Public School
District
Wally F. Lis
Superintendent
Of Schools
P.O. Box 40
Quilcene, WA 98376 wlis@qsd48.org (360) 765-3363
17 Quillayute
Valley School
District No. 402
Public School
District
Diana Reaume
Superintendent
Of Schools
P.O. Box 60
Forks, WA 98331 diana.reaume@qvschools.org (360) 374-6262
18
Public Utility
District No. 1 of Jefferson County
Public Utility District
James Parker General Manager
310 Four Corners Rd Port Townsend, WA 98368 jparker@jeffpud.org (360) 385-5800
19 Jefferson Transit
Authority
Public Transportation
District
Tammi Rubert General
Manager
63 Four Corners Rd Port Townsend, WA
98368
trubert@jeffersontransit.com (360) 385-4777
20
Jefferson County – City of Port Townsend Natural Hazard Mitigation Plan (Rev. 2016)
Local Mitigation Plan Review Tool A-14
End of Document