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Home My WebLink About082421 Packet PARKS, RECREATION & TREE ADVISORY BOARD MEETING AGENDA August 24, 2021 | 4:30 p.m. | Virtual Meeting ****The State of Emergency declared by Governor Inslee temporarily prohibits in-person contacts with the public required by the Open Public Meetings Act and the Public Records Act. The May 29, 2020 Public Health Order by Jefferson County Health Officer Thomas Locke also states no in-person meetings are allowed. Participation will be by teleconference**** • Join via computer or tablet at http://joinwebinar.com enter 9 digit Webinar ID 489-143-707 • Join by phone in listen-only mode: (360) 390-5064 Ext. 3 access code: 177-060-048# • Submit public comment emails to be read aloud (up to three minutes per person) to: publiccomment@cityofpt.us I. Call to Order/Roll Call II. Approval of Agenda III. Approval of April 27, 2021 Minutes IV. Public Comment (3 minutes per person) V. Old Business A. Mountain View Pickleball Court Proposal Revisions: (Steve and Pickleball Club) – 15 min. VI. New Business A. Poplar Trees Along Sims Way (Steve, PUD, and Port) – 30 min i. Presentation to be provided B. Gateway Park Landmark Tree (Steve) – 10 min C. Autumn Arbor Day Plan and Schedule (Chair Jahnke) – 5 min D. Trails - Standing agenda Item per new advisory board structure (No topic this meeting) VII. Staff update – Steve (15 minutes) A. Department update i. Banked Capacity – Passed by City Council ii. Pool – Transfer of Operations to YMCA iii. Parks – Haller Handrails, Skate Park, RCO visit iv. Trails – Adams Buggy v. City Work Plan – October 26th – City Attorney will attend vi. Board Comment Agenda Item B. Parks staffing update VIII. Next Regularly Scheduled Meeting: October 26, 2021 IX. Public Comment (3 minutes per person) and Board Comment (may include proposed agenda items for future meetings) X. Adjourn Parking Lot/Future Meetings Invasive pests (Chair Jahnke) PARKS, RECREATION & TREE ADVISORY BOARD MEETING MINUTES Date: June 22, 2021 Time: 4:30 p.m. Location: City Hall (virtual) Members Present: Debbie Jahnke, Brenda McMillan, Jennifer Rotermund, Jim Todd, Sean Koomen (dropped off mtg due to technical problems), John Nowak Members Excused: None Members Absent: Staff Present: Public Works Director Steve King, Parks Lead Operator Bre Ganne, and Deputy City Clerk Haylie Clement Topic Motions/Recommendation/Action Approval of Agenda: The agenda was unanimously approved. Approval of Minutes: The minutes of April 24, 2021 were unanimously approved. Public Comment: There was none. Old Business: Banked Capacity Steve King provided an overview of the presentation provided to the City Council on 6/14/21. Steve emphasized that the project screening is challenging and can be debated, and that consensus on project selection is not likely. Recognizing this, the action request is for support of using banked capacity to support the PROS Plan. Comments from the board illustrate concern over project selection and some disagreement with the recommended projects. Steve shared that these are great examples of how it is nearly impossible to get consensus over project selection as there are so many great projects. Steve also shared that providing water at the MTV Dog park is in our work plan in response to the comments about MTV Dog Park. Motion: Move to support levying banked capacity to support implementation of the PROS plan. The motion passed with 4 in favor and Jim Todd abstaining. Old Business: Smoking Ordinance. Public Works Director Steve King briefed the Board that the City Council took action to pass a no smoking ordinance in public parks to be consistent with Jeff. Co. Board of Health ordinance. No Action Old Business: Park Naming. Chair Jahnke provided an overview of the history of park naming. Staff will be forwarding park name approval to the City Council for “Speaker’s Corner”. Staff is sending a letter to the Master Gardeners concerning naming of Dahlia Park given the last names provided were not consistent with City policy and ordinances. No Action New Business: Letter of condolences and appreciation. Chair Jahnke described the history of Landmark trees and Beth Lorber submitting the first landmark tree at the corner of Pierce and Lawrence. Chair Jahnke asked for support to send a letter of condolences and appreciation to the family of Beth Lorber Board provided unanimous support. New Business: Landmark Tree proposed: Chair Jahnke asked the board for support for approaching the property owner concerning designation of a proposed conifer landmark tree in Uptown. No Action. The Board did provide consensus to move forward. New Business: Mountain View Pickleball and Dog Park Modifications. Steve King provided a presentation of proposed pickleball court development and expansion of the concrete slab at Mountain View as provided by the local Pickleball club. The proposal also includes some potential modifications to the fencing at the dog park. Public comment was provided by Michael Napolitano concerning impacts to the Dog Park and asked if there could be another configuration. Staff member Bre Ganne provided information on turf management indicating it is challenging to maintain without establishment of new turf and an irrigation system. James Dow, Mary Critchlow, Lynn Pierle, and Eric Seder of the pickleball club presented the benefits of pickleball and the proposed plan. Concern over impacts to the dog park and existing basketball court were raised by board members Jennifer Rotermund, Jim Todd, and John Nowak. Support by the board members was also provided. Staff will meet with the pickleball club and Michael Napolitano to gather additional information and return to the board for a follow-up with a plan that works for all. No Action. Trails: New standing agenda item given dissolution of ATAB. Trails were discussed at this meeting under banked capacity agenda item. No Action Staff Update: Steve King provided a brief update on pool operations and staffing. Public Comment and Board Comment: There was none. Next Meeting: The next regular meeting is August 24, 2021. The meeting adjourned at 6:00 p.m. Port Townsend Pickleball Club Mountain View Court Revised Renovation Proposal 8/22/2021 Lynn Pierle - President Eric Seder - Facilities Jim Dow - Operations Contact at ptpickleball@gmail.com Mountain View Commons Site The current 97x60 concrete slab provides a very valuable court infrastructure. Mountain View Court Renovation: Resurface Existing 60ft x 97ft Concrete Slab, Add Lines for 2 Pickleball Courts and one Multi-use area for Basketball and Pickleball, Add Perimeter Fencing to Pickleball Area Major Scope Elements ●Project Design and Engineering (Minimal) ●Project Contracting ●Remove Basketball Standards ●Resurface/Paint Existing Slab 97ft by 60ft for 2 PB Courts and Basketball/Pickleball Area ●Install 2 sets of Permanent PB Posts and Nets ●Install Perimeter Fencing (Approx. 250ft of 8 foot highChainlink Fence) and 4 Gates ●?? 20x44 Court 20x44 Court 20x44 Court Existing Mountain View Concrete Pad 97ft x 60ft 12 feet Between Courts 12 feet Between Courts 6.5 ft Fence To Court 6.5 ft Fence To Court Full Perimeter Fence with 4 Gates (30 x 60 Extension to be added to The end of Pad for additional PB Court or PB/Basketball Court) Pickleball area 60x64 feet with perimeter fencing with 4 gates 20x44 ft court area 20x44 ft court area No fencing on 3 sides of Basketball area. 12 feet Between Courts 6 feet Court to Fence 6 feet Court to Fence Basketball/PB area 60x33 feet Basketball Court with PB Lines Risks and Issues ●Project not authorized by City. ●Adequate financing not available. ●Lack of vapor barrier under concrete could yield poor resurfacing result. ●Qualified contractor not available for resurfacing as soon as desired. ●In what way can the Port Townsend Pickleball Club assist in the project. ●?? Sims Way Gateway and Tree Management Parks Recreation and Tree Advisory Board Meeting August 24, 2021 Problem Statement & Opportunity Presentation Objective Present information to the PRTAB concerning removal of Poplar Trees along Sims Way. Ask for feedback on replanting Ask for support with public outreach Setting and Background Gateway Setting and Background Burned leaves from power lines Transmission Powerlines Setting and Background Setting and Background Approx. 70 mature Poplars with many more volunteer trees Approx. 60 mature Poplars Setting and Background Trees are on Port Property with some straddling right of way Setting and Background Sims Way right of way line References: Gateway Development Plan -1993 The Flats Commercial District proposes thinning of Poplars to enhance views... replanting of Poplars on the south side and other native trees on the north side... feature plantings along with trees and ground cover unique to this area... Strengthen pedestrian environment... Trees should be low enough to preserve views of uptown and the bluff... Sidewalk along the south side with a nature path on the north side. Take away: Distinct difference between the north and south sides of Sims Way. Kah Tai Lagoon Park Landscape and Furniture Site Development -1986. Recommended planting zones along Kah Tai to support the natural environment. Recommends thinning and removal of Poplars with replanting of prescribed shrubs and trees according to the zone planting plan. City Code •Right Tree Right Location. •Manage Trees in right of way •Discourages planting of inappropriate trees such as Lombardi Poplars. Kah Tai Side of Sims Kah Tai Side of Sims Existing Tree Profile Proposed Work Phases 1.Mitigate the hazard –Tree trimming and removal 2.Power undergrounding 3.Path installation and tree replanting 4.Boatyard expansion 5.Kah Tai side of Sims Way tree removal and planting Permitting Requirements Street Development Permit for all work within the right of way. (City, Port, and PUD) Flood Development Permit (Port of Port Townsend) Clearing and Grading Permit (Port of Port Townsend) Compliance with National Electric Code (PUD) Concepts –Sims and Boat Haven Cost and Grants PUD –Tree removal, undergrounding, and path installation. $700,000 Port –Boatyard expansion. $900,000 City –Replanting on Boat Haven side of Sims. $170,000 City –Tree removal and planting on Kah Tai side of Sims. $200,000 TOTAL = $1,970,000 Grants are necessary! Tree Restoration Feedback Key Questions Right Tree, Right Location? Aesthetics –screening? View corridors? Public Outreach Asking for the PRTAB support Public Process Recommendations Visualizations? PRTAB Discussion and Questions