HomeMy WebLinkAbout031820 Discovery RoadREQUEST FOR PROPOSALS
FOR
CIVIL ENGINEERING CONSULTING FIRMS
CITY OF PORT TOWNSEND, WASHINGTON
DISCOVERY ROAD BIKEWAY AND SIDEWALKS PROJECT
Federal Aid No. STPUS-7627(001)
LA Agreement No. LA-9686
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The City of Port Townsend is soliciting proposals from civil engineering consulting firms to provide
engineering design services for the Discovery Road Bikeway and Sidewalks Project. The City will receive
proposals until 5:00 pm Wednesday March 18, 2020.
Project Overview
The Discovery Road Bikeway and Sidewalks Project will extend for approximately 3000 linear feet along
the south side of Discovery Road from Rainer Street to McClellan Street. The bikeway and sidewalk will
run parallel to each other on the same side of the street. Approximately 525 linear feet of sidewalk will
also be constructed on the north side of Discovery Road between Towne Point Avenue and Rosecrans
Street. As well, at several locations along the length of the project, enhanced crossings with push
button LED signs and crosswalks will be installed. The scope of work additionally includes conceptual
design studies for Discovery Road improvements along the entire length of Discovery Road from Mill
Road to Sheridan Street. These concept design studies are an important part of the project and will be
developed to assure the Discovery Road Project section is innovative and fits in with long term plans.
This project is federally funded and has a 9% UDBE goal for the consultant agreement.
Scope of Services
Potential consultant services for this project include:
• Assistance with a public process
• Bid support
• Conceptual alternative roadway profiles and cross -sections
• Drainage improvements
• Environmental permitting
• PS&E preparation
• Right-of-way construction easements and possible acquisition
• Submittal reviews
• Surveying services
• Technical support throughout construction
• Wetland evaluation and mitigation plan
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Project Process
Prior to development of plans, specs and estimates (PS&E), concept designs will be prepared by the
design team for public input. Public input will be solicited and incorporated into the concept design,
which will then be reviewed and adopted by City Council. After the concept design is approved by
Council, PS&E will proceed.
Project Funding
The City of Port Townsend has received WSDOT 2019-21 Pedestrian & Bicycle Safety Program State
Funding for $1,442,082. The City also received STP Regional Funds for $393,293. The City match, along
with utility funding, brings the total project budget to $2.5 million.
Schedule
The City will receive proposals until 5:00 pm Wednesday March 18, 2020. From these proposals, the
City will select three to five firms for interviews. The project schedule will be as follows:
Advertisement for consultant services in local paper
02/26/20 and 03/04/2020
Proposals due
Wednesday 03/18/2020
Consultant interviews
Week of March 23, 2020
Consultant selection
Friday 03/27/2020
Consultant to prepare concept design
May -June 2020
Public process (including open -houses re: concept design)
May -June 2020
Concept design adopted by City Council
July 2020
PS&E completed
December 2020
Construction Bid advertisement
January 2021
Award construction contract
March 2021
Start of construction
April 2021
Construction complete
October 2021
Submittal
Submittals should include the following information:
• Firm name
• Firm address
• Firm phone number
• Contact name
• Contact phone
• Contact email
• Name of principal -in -charge of project
• Name of other key personnel
• Description of firm's understanding of the project and general approach to provide
engineering consulting services for the project.
• Estimated time to complete services
• List of past project experiences including project scopes and contact information of
project owners
• Per Chapter 39.80 RCW this is a Qualifications -Based Selection. Proposals should not
include any references to fees or costs.
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Submittals shall be limited to no more than 10 single -sided or 5 double -sided pages plus any
general firm information and photographs. Please submit one (1) original, and one (1) digital
version of your proposal.
Submittals will be evaluated and ranked based on the following criteria:
1. Key personnel who will be assigned to the project
2. Firm experience
3. Proven ability to meet schedule and respond in a timely manner
4. Experience with bicycle and pedestrian facility design and construction
5. Experience with landscape and urban design, stormwater, and roadside plantings
6. Familiarity with WSDOT/FHWA standards and right-of-way
7. Past performance/references
8. DBE approach and commitment.
The criteria listed will carry equal weight during the selection process. The City will likely select
three to five consulting firms from the submitted proposals and conduct in -person interviews. Firms
should be prepared to have the project manager and key personnel available to present their
proposal in an interview. Selection from the shortlisted firms will be based on the proposals and the
interview.
Please submit one (1) original and one (1) digital version of your Proposal to: Sarah Tiffany, c/o
City Clerk at 250 Madison Street, Ste. 2, Port Townsend WA 98368 by Wednesday, March 18, 2020 at
5:00 pm. Responses delivered later will not be accepted.
All mailed proposals shall be placed in a sealed envelope, which is clearly marked with the project
names listed below:
"DISCOVERY ROAD BIKEWAYAND SIDEWALKS PROJECT— DESIGN ENGINEERING SERVICES", -
The City of Port Townsend is not responsible for delays in delivery. No fax or email submissions
accepted.
The City of Port Townsend encourages disadvantaged, minority, and women -owned firms to
respond.
Federally funded projects, like the Discovery Road Project, are held to Federal EEO requirements.
Title VI Statement
The City of Port Townsend in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,
42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted
programs of the Department of Transportation issued pursuant to such Act, hereby notifies all
bidders that it will affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded
full opportunity to submit bids in response to this invitation and will not be discriminated against
on the grounds of race, color, national origin or sex in consideration for an award.
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Americans with Disabilities Act (ADA) Information
The City of Port Townsend in accordance with Section 504 of the Rehabilitation Act (Section 504) and
the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all
of its programs and activities. This material can be made available in an alternate format by emailing
Sarah Tiffany at stiffany@cityofpt.us or by calling collect 360-390-4115.
City Contact
Project information, including the project grant applications, is available at:
https://cityofpt.us/publ icworks/page/discovery-road-project-request-proposa Is
Questions regarding this Request for Proposal may be directed to:
Laura Parsons, P.E. at 360-379-4432, (parsons@citvofpt.us.
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