HomeMy WebLinkAbout070721 PTAC Meeting PacketRevised 7/3/21
ARTS COMMISSION MEETING AGENDA
July 7, 2021 | 3:00 p.m. | Remote Meeting
****The State of Emergency declared by Governor Inslee temporarily prohibits in‐person contacts
with the public required by the Open Public Meetings Act and the Public Records Act. The May 29,
2020 Public Health Order by Jefferson County Health Officer Thomas Locke also states no in‐person
meetings are allowed. The Commission will be participating by teleconference****
Submit public comment emails to be read aloud (up to three minutes per person) to:
publiccomment@cityofpt.us or join in person via computer or tablet at http://joinwebinar.com
enter the 9 digit Webinar ID 539‐393‐595 or listen by phone only (listening mode only) United
States: +1 (415) 655‐0052 access code: 155‐675‐573#
Local Dial In – (360) 390‐5064 access code: 155‐675‐573#
I. Call to Order and Roll Call
II. Approval of Agenda
III. Approval of Minutes from the June 2, 2021 Meeting
IV. Public Comment (3 minutes per person)
V. Commission Business
A. Chair’s Update
B. Budget Update
C. Applications for Financial Support
1. Jefferson County Historical Society – First Friday on Demand
2. Kat Bausch – Tiny Doors
3. Port Townsend Film Festival – 2021 Film Festival
4. Olympic Music Festival – Fellowship Program
5. Key City Public Theatre – Youth Summer Theater Initiatives
D. Proposal for 2022 Workplan
1. Poet Laureate Program
2. Public Art Maintenance Plans and Public Art Webpage Update
3. Revise Commission Mission Statement
4. Public Outreach
5. Farmers Market Funding
VI. Correspondence
VII. Set Agenda for Next Meeting
VIII. Next Scheduled Meeting – August 4, 2021 at 3:00 p.m.
IX. Adjourn
Minutes of the Port Townsend Arts Commission Meeting of June 2, 2021
LOCATION: City Hall
MEMBERS PRESENT: Jason Victor Serinus (Chair), Joe Gillard, Michelle Hagewood, Nhatt Nichols, and Nan Toby Tyrrell MEMBERS EXCUSED: Dan Groussman and Danny McEnerney MEMBERS ABSENT: Sondra McConnell STAFF PRESENT: Legal Assistant Amber Long and City Attorney Heidi Greenwood
Topic Motions/Recommendation/Action
Call to Order The meeting was called to order at 3:06 p.m. No business was conducted due to the lack of a quorum. Joe Gillard joined the meeting at 3:16, and Chair Jason Victor Serinus re-called the meeting to order. Approval of Agenda The agenda was unanimously approved.
Approval of Minutes for May 5, 2021 Meeting The minutes of May 5, 2021 were unanimously approved.
Public Comment None
Advisory Board Rules Update City Attorney Heidi Greenwood described changes to the Council Rules section on advisory boards that will be discussed by City Council on June 7th. The goal is to have
the City work plan inform the City budget and to ensure
that all advisory boards are working on tasks that align with the City’s overall work plan. She described the proposed process for having work plan items approved.
Commissioners asked questions about and provided their feedback on the Council liaison role, the proposed Culture & Society Committee, and the work plan process.
2021 Commission Workplan – Public Art Maintenance and Update Commission Mission Statement Both items were tabled until Dan Groussman can provide information on them. 2021 Commission Workplan – Poet Laureate Program Nhatt Nichols read aloud her proposal for a poet laureate program.
Commissioners discussed payments for the jurors, with the majority in favor of offering payment to both the jurors and the poet laureate. There was general agreement to require at least four events and to seek potential jurors from outside Port
Townsend.
Commissioners will email the staff liaison with comments on the proposal, and Nhatt will work on a revised version, along with an application process and list of potential jurors.
Topic Motions/Recommendation/Action
2021 Commission Workplan – Outreach Update Commissioners expressed interest in doing more social media promotion of the Commission’s grant program.
Jason will create a shortened version of his press release with the PTAC logo added and will send it to local arts organizations.
Next Meeting: July 7, 2021 at 3:00 p.m.
Adjourn: The meeting was adjourned at 4:54 p.m.
Arts Commission 2021 Grant Funding ‐‐ Total Budget: $20,000Organization Event Amount Approved Amount Requested Status NotesKey City Public TheatreMay's Vote$1,486.00$1,486.00Invoice approvedJefferson County Historical SocietyFirst Friday on Demand $4,000.00 for review at 7/7 meetingKat Bausch TinyDoorsPT$850.00 for review at 7/7 meetingPort Townsend Film Festival Free public screenings $4,000.00 for review at 7/7 meetingOlympic Music Festival Fellowship program $1,725.00 for review at 7/7 meetingKey City Public Theatre Summer Youth Initiatives$500.00 for review at 7/7 meeting$1,486.00 $12,561.00Amount approved Amount requested Amount Paid Amount remainingQuarter 1 $1,486.00$1,486.00 $1,486.00 $2,514.00Quarter 2 $0.00 $0.00 $0.00 $4,000.00Quarter 3 $10,575.00‐$6,575.00Quarter 4 $4,000.00Microgrants $500.00 $3,500.00Total remaining in budget * $7,439.00Revised 7/3/21*if all approved grants paid in full & all requested amounts approved
City of Port Townsend Arts Commission Application for Financial Support
Date of Application
Mon, 06/28/2021 (revision to application send 6/9/21)
Organization Name
Jefferson County Historical Society
Primary Contact
Tara McCauley
Phone Number
(360) 385-1003
Email
tara@jchsmuseum.com
Project or Event Name
First Friday On Demand
Event Location
Northwest Maritime Center - Maritime Meeting Room
Date(s) of Event
August 6, September 3, October 1, and November 5, 2021
Amount Requested
4000
Admission Charge
O
Donations Accepted?
Yes
Is there at least one free or "pay what you wish" performance?
Yes
Total Budget?
4000
Please attach the proposed budget for this event
ptac_jchs_budget_-_june_2021.pdf
Has the venue for the event(s) been assessed as ADA accessible?
Yes
If yes, please attach a copy of the assessment report or complete the Venue
Accessibility Statement below.
Venue Accessibility Statement
Park near venue in a handicapped parking space?
Enter the building without assistance? (i.e. no stairs or barriers to entry,
door(s) able to be opened with closed fist and not too heavily weighted)
Enjoy and participate in the event as fully as a temporarily able-bodied person?
(i.e., wheelchair seating, elevator or lift if more than one floor)
Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars)
Describe how your project will benefit and consider the diverse population
of the greater Port Townsend community:
Over the past year, Jefferson County Historical Society (JCHS) has launched a host of
new free and low-cost virtual programs to continue to serve our county with accessible
and inspiring arts and heritage programming. In the same period, we also moved the
13th season of our popular First Friday Speaker Series to a virtual format in 2020 and
have followed suit this year with the start of the 14th season.
There are hopeful signs that the second half of this year’s First Friday Series will be
able to return to an in-person format. However, if we do so, we want to continue to
serve those who over the past year have been able to enjoy this series for the first
time specifically because it was offered virtually.
JCHS hopes to hire local organization The Production Alliance (TPA) on contract to
record the remaining events in this year’s First Friday Series (beginning with our
August program) for donation- based, high-quality, on-demand viewing and replay
following the live events. A PTAC grant award in the range of $3,200 to $4,000 would
fund the cost to record and edit the final four events in this year's series, including:
- August event about ceramics featuring Francie Loveall and Darby Huffman of
LaughinGnome Pottery
- September event about Coast Salish weaving featuring Susan Pavel
- October event about placemaking featuring Mack Grinnell of the Jamestown
S'Klallam Tribe Traditional Foods and Culture Program
- November event about canvas clothing and sails featuring Leah Kefgen of Best Coast
Canvas
Since August 2020, JCHS virtual programs have drawn over 300 new participants to
date who were not previously engaged with our organization. In a typical year of in-
person programs, our First Friday Series alone draws about 1,000 participants. That
there were a few hundred individuals—the vast majority of whom are local—who were
new to JCHS programs in 2020 and 2021 indicates that there are still many people to
reach with inspiring, relevant, and accessible programs about our region’s incredible
arts and heritage.
We know our community is looking forward to being able to gather in-person again,
but we want to make it possible for everyone to enjoy learning about our region,
whether or not they’re able to attend a live event. In addition to creating ready-to-
stream content for everyone in our community to continue enjoying, the recordings will
provide local makers featured during the final programs of this year’s First Friday
Series an engaging way to continue sharing their work with new audiences.
Explain how the City’s funding will support the project. If the project can still
be done without City funding, show how the requested funds will improve
the project:
The estimated cost of hiring TPA to produce a single event for subsequent high-
quality streaming is between $800 and $1,000. A PTAC grant in any amount between
$3,200 and $4,000 will cover the cost of recording and editing our First Friday events
between August and November for on-demand streaming after the live program.
Because we think this will be an important resource to invest in,
and it's one that our audience has expressed a desire for, we think it's important to
identify funding to offer high-quality recordings of as many of our programs as
possible. Any funding we are awarded — even if it's just enough for a single event —
will significantly offset the cost of this effort to continue eliminating barriers to access
by making inspiring, free and low-cost programs about our county's incredible arts and
heritage available to anybody with internet access.
Explain how the project will either target Port Townsend/East Jefferson
residents or, if the event is designed to bring in visitors from the area, how you
will advertise to those visitors: Our First Friday Series events are family-friendly
and appropriate for audiences of all ages. Our core audience for all our programs is
predominantly composed of local residents ages 65+ (more or less the median age for
Jefferson County). Virtual and in-person attendance for live events is donation-based
to ensure cost is not a barrier to participation. High-quality recordings of First Friday
events will further eliminate barriers to participation by making it possible for anybody
in Jefferson County and beyond with internet access to stream these programs on
demand.
We will continue to advertise for the live events through our website and digital
communications. Should we be able to produce recordings of these events for
subsequent viewing, we will advertise the additional resource through the same
channels. We would also ensure that visitors to the Jefferson Museum of Art & History
are aware of the recorded First Friday Series content as a way to learn more about local
makers in Jefferson County and the greater Olympic Peninsula.
If this event has received Arts Commission funding in the past, please explain
any proposed changes to the event and any change in the requested funding
amount.
N/A
www.jchsmuseum.org 540 Water Street, Port Townsend, Washington 98368
Through collections, research, exhibits and programs, we bring people together to share, learn and be inspired
by Jefferson County arts and heritage. We are a 501(c)3 non-profit: EIN 91-6013489.
Tuesday, June 28, 2021
City of Port Townsend Arts Commission
Application for Financial Support
Project Name
First Friday On Demand
Description
The Production Alliance will record and edit JCHS’s First Friday Speaker Series
events between August and November for on-demand streaming after event.
Event Dates
• August 6, 2021
• September 3, 2021
• October 1, 2021
• November 5, 2021
Proposed Budget
Item Events Contractor Cost per event
Cost of pre-recorded
content
For online streaming after
event
4 The Production
Alliance
Kiyota Sage
$800 - $1,000
Total request
$3,200 -
$4,000
City of Port Townsend Arts Commission Application for Financial Support
Date of Application
Thu, 06/17/2021
Organization Name Primary Contact
Kat Bausch
Phone Number
7142647079
Email
stagetech13@gmail.com
Project or Event Name
TinyDoorsPT
Event Location
Downtown, Water Street, multiple locations
Date(s) of Event
July/Undecided
Amount Requested
$850.00
Admission Charge Donations Accepted?
No
Is there at least one free or "pay what you wish" performance?
No
Total Budget?
$850.00
Please attach the proposed budget for this event
tinydoorspt_budget.pdf
Has the venue for the event(s) been assessed as ADA accessible?
No
If yes, please attach a copy of the assessment report or complete the Venue
Accessibility Statement below.
Venue Accessibility Statement
Park near venue in a handicapped parking space?
Enter the building without assistance? (i.e. no stairs or barriers to entry,
door(s) able to be opened with closed fist and not too heavily weighted)
Enjoy and participate in the event as fully as a temporarily able-bodied
person? (i.e., wheelchair seating, elevator or lift if more than one floor)
Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars)
Describe how your project will benefit and consider the diverse population of the
greater Port Townsend community:
TinyDoorsPT is a free, all ages, and whole community public art project focused on
bringing a 'little' joy to those who seek and find the Tiny Doors installed throughout
Downtown Port Townsend at a handful of historical buildings/storefronts. The TinyDoor
installation is simply to bring notice and joy to any and all who find them. The locations
of the TinyDoors were selected to include local establishments that are frequented by
both community and tourists, of all ages.
Explain how the City’s funding will support the project. If the project can still be
done without City funding, show how the requested funds will improve the project:
With the city funding, the cost of labor, supplies, and installation will be covered. The
project can be done without funding, but as a local artist put out of work due to COVID-
19, the funds will help cover my time and skills and the cost of supplies to create and
install the project.
Explain how the project will either target Port Townsend/East Jefferson residents
or, if the event is designed to bring in visitors from the area, how you will
advertise to those visitors:
This project is made for the local community, as well as visitors from far and wide. Its
aim is to bring attention to a handful of the historic buildings downtown and to provide a
new free and fun activity. The TinyDoors will have their own social media page where
photos of the doors will be posted, as well as reposts from people who take pictures of
them and use the hashtag #TinyDoorsPT. A brochure with a map indicating the
locations of the TinyDoors can be either downloaded from the Instagram page, or
physical copies can be made and given out around town (if allowed). I have already
done a mock-up of the said brochure and can provide it through email. Along with the
brochure, I have also made mock-ups of drawings of the TinyDoorsPT. Examples of
such TinyDoors and their success across the country can be found by looking up
TinyDoors of Ann Arbor, Michigan, as well as TinyDoors of Atlanta.
If this event has received Arts Commission funding in the past, please explain any
proposed changes to the event and any change in the requested funding amount.
This Art project is new and has never been funded.
T IN Y D O O RS
OF P O RT
TOWNS END
#TinyDoorsPT
Follow & find us on Instagram:
@TinyDoorsPT
PORT
TOWNSEND,
WASHINGTON
Red stars on the
map give an
indicator to the
location of
#TinyDoorsPT
A Victorian port town already flourishing
with attention to detail calls on your
investigative eye!
Follow the map and keep an eye out for the
#TinyDoorsPT along the way. Once spotted,
be sure to snap a picture and selfie and post
on your social media with the hashtag
#TinyDoorsPT!
A S MA LL W A Y T O
E X PL O RE P O R T
T O W NSE N D
The locations of the Tiny Doors of Port
Townsend are situated along historic
buildings of Downtown, such as the
American Legion, the Rose Theatre, the
Palace Hotel, and the Nifty Fifty Diner to
name a few. Can you spot the other Little
Doors?
F R E E TO TH E P U B L IC
A simple treasure hunt to enoy, free to the
public, and a way to add adventure to an
already exciting visit!
Stroll down Water
Street and see how
many of the Tiny
Doors of Port
Townsend you can
find!
T H E DO O R S
The doors themselves reflect the buildings
that they're attached to in color scheme,
style,, and theme.
1 of 3 (continue on back)
City of Port Townsend Arts Commission
Application for Financial Support
Use additional space as needed. We encourage applicants to submit the application as an attachment to an email.
Please submit according to the application review schedule. If you are applying for a grant of $500 or less, please
submit at least one month ahead of the event and by the 20th of the month prior to the next PTAC meeting.
Return completed applications to artscomm@cityofpt.us
Date of Application
Organization Name
(if any)
Primary Contact
If under age 18, please provide the name of an adult willing to
sign an agreement with the City on the applicant’s behalf
Phone Number Email
Project or Event Name
Event Location
Date(s) of Event(s)
Amount Requested
Admission Charge $ Donations accepted? ☐Yes ☐No
Is there at least one free or “pay what you wish” performance? ☐Yes ☐No
Total Budget $ Please attach the proposed budget for this event.
Has the venue for the event(s) been assessed as ADA accessible? (If yes, please attach a copy
of the assessment report or complete the attached Venue Accessibility Statement.)
☐Yes
☐No
Describe how your project will benefit and consider the diverse population of the greater Port Townsend
community:
2 of 3
Explain how the City’s funding will support the project. If the project can still be done without City funding,
show how the requested funds will improve the project:
Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is
designed to bring in visitors from the area, how you will advertise to those visitors:
If this event has received Arts Commission funding in the past, please explain any proposed changes to the
event and any change in the requested funding amount.
Please attach the proposed budget for this event.
3 of 3
Venue Accessibility Statement
According to the Americans with Disabilities Act of 1992, individuals with disabilities are
protected from discrimination "in the enjoyment of any right, privilege, advantage, or
opportunity enjoyed by others in the services, programs, or activities provided or made
available [funded] by local governments, their instrumentalities or agencies.”
To operate legally and to ensure that ALL members of our community may benefit from
arts events funded (wholly or in part) through the Port Townsend Arts Commission, any
event receiving funding must be held in an accessible venue, and accessibility and any
inaccessible aspects of a venue be noted in the publicity for each event.
"Accessible" means that anyone in a wheelchair, scooter, walker, or on crutches or
cane(s) can gain access and entry to and participate in the event being held, as can
anyone who is temporarily able-bodied. This includes access to restroom facilities.
The accessibility of several Port Townsend area venues is on record. If you are not
sure, DASH (Disability Awareness Starts Here) has agreed to do assessments free of
charge. Call 360-385-1790.
Please check each question below. For further information, consult the booklet “People
First: Planning Events Everyone Can Attend," which is available in City Hall, 2nd floor.
Can a person with mobility issues or using walker, crutches, wheelchair, or scooter:
☐ Park near venue in a handicapped parking space?
☐ Enter the building without assistance? (i.e. no stairs or barriers to entry,
door(s) able to be opened with closed fist and not too heavily weighted)
☐ Enjoy and participate in the event as fully as a temporarily able-bodied
person? (i.e., wheelchair seating, elevator or lift if more than one floor)
☐ Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars)
Expense Amount NoteAL build - Theatre equipment $7,000.00 estiimateAL build - Sound equipment $500.00AL build - labor $2,000.00 estimateStaff labor $67,500.00Advertising and Promotion $6,000Contracted Services $18,000Free Community Screening $1,500Total$101,000.00Revenue Amount NoteTicket Sales $12,000 Assuming $15 x 100 average tix sold x 8 shows Sponsorships $40,000 estimateFree Community Screening Sponsorship $1,500Grants $20,000 pendingDonations $2,000 estimateTotal$75,500.00Total Profit or Loss:-$25,500.00RevenueExpenses
1
Amber Long
From:KC Upshaw <kc@ptfilmfest.com>
Sent:Wednesday, June 23, 2021 11:23 AM
To:Amber Long
Subject:Re: Arts Commission grant application
CAUTION: External Email
Hi Amber,
I'm so sorry for that confusion on the application. Absolutely, all $4,000 of the funds can go towards providing free 6‐
pack passes through the library. That funding will cover streaming costs, uploading fees, and pass sales.
Moreover, we can include that in addition to the outdoor theatre, PTFF will host a free community screening in the
American Legion of an environmental justice film on the Thursday of the festival. So, we have several options for
accessible community programming.
Thank you,
KC
On Wed, Jun 23, 2021 at 10:14 AM Amber Long <ALong@cityofpt.us> wrote:
Hi KC,
I just took a closer look at your funding application while I was getting the Arts Commission’s meeting packet ready and
noticed that the requested funds would go toward ticketed screenings. Because a grant would come from public funds,
it would need to go toward events that are free or pay‐what‐you‐wish. Could you instead have funding go toward the
free outdoor screenings and/or the cost of the tickets provided to the libraries?
If so, you can either revise and resend your application or just send me an email clarifying the change. I’ll need it by end
of day Tuesday 6/29.
Thank you,
Amber
Amber Long | Legal Assistant
City of Port Townsend | www.cityofpt.us | along@cityofpt.us
City of Port Townsend Arts Commission Application for Financial Support
Date of Application
Sun, 06/20/2021
Organization Name
Olympic Music Festival
Primary Contact
Emilie Baker
Phone Number
3603859699
Email
emilie@olympicmusicfestival.org
Project or Event Name
Olympic Chamber Music Fellowship
Event Location
Port Townsend, WA, virtual concerts
Date(s) of Event
September 11-26
Amount Requested
$1,725
Admission Charge
none
Donations Accepted?
Yes
Is there at least one free or "pay what you wish" performance?
Yes
Total Budget?
$47,813
Please attach the proposed budget for this event
omf_2021_fellowship_program_budget.xlsx
Has the venue for the event(s) been assessed as ADA accessible?
No
If yes, please attach a copy of the assessment report or complete the Venue
Accessibility Statement below.
Venue Accessibility Statement
Describe how your project will benefit and consider the diverse population of the
greater Port Townsend community:
The Olympic Music Festival has offered virtual concerts, free to our community
beginning in August of 2020. Our mission is to present world-class chamber musicians
in performances of a diverse repertoire for the enrichment, education and enjoyment of
our community. Presenting virtual programs at no cost has allowed us to safely bring
musicians together to create music and share intellectually stimulating and artistically
engaging programs. Virtual programs can be easier to access for a person with mobility
issues, or other health concerns or disabilities that otherwise make public spaces hard
to navigate. Some folks choose to remain at home for safety through the pandemic,
depending on their personal situations.
As part of the Fellowship Program, four concerts will be uploaded to YouTube with
premiere dates in September, and will remain online until October 31st, 2021, for
anyone to watch.
Explain how the City’s funding will support the project. If the project can still be
done without City funding, show how the requested funds will improve the project:
The City's funding will support additional tech and programming needs for the Olympic
Chamber Music Fellowship project. The fellowship program brings together four fellows
and four mentoring artists. Additional funding improve our recording set-up for the
variety of artists involved, and also provide a margin for additional program materials
such as posters and publicity.
Explain how the project will either target Port Townsend/East Jefferson residents
or, if the event is designed to bring in visitors from the area, how you will
advertise to those visitors:
The virtual programs will be recorded at Kala Point and be shared via YouTube, and
recordings will also be shared with KPTZ .
If this event has received Arts Commission funding in the past, please
explain any proposed changes to the event and any change in the requested
funding amount. PTAC has funded the OMF Children's Concert in the past, but
not the Fellowship Program.
OMF 2021 VIRTUAL SUMMER SEASON BUDGET
OMF Fellowship
REVENUES
Individual Sponsors 30,000.00$
Fellow Fees**1,060.00$
Board Contributions 10,000.00$
Individual Program Revenues $41,060.00
**Fellowship fees and $5000 in sponsorship came in during 2020 FY
EXPENSES
Fundraising Exp.Amounts Notes
Misc Fundraising Expense $50.00
Credit Card Fees $750.00
TOTAL FUNDRAISING EXPENSES $800.00
Festival Expense
Facebook Promotion $200.00
Publicity $625.00
Posters $100.00
Venue Rental - Space donated
Fellows Housing at Arcadia Inn $7,470.00
Travel Exp.Flights,Hotels,cabs $3,000.00
Artist Fees $11,200.00
Sound tech & expense $2,000.00 estimate for additional mics, lighting, and archival storage
Piano Tuning ($175 per tune)$700.00
piano moving & rental $3,448.00
Artist Hospitality + Food Allow.$2,240.00
Hospitality In‐Kind
Programming: Staff Time $6,920.00
Programming: Artistic Director $8,460.00
Misc Festival Expenses $650.00
TOTAL FESTIVAL EXPENSES $47,013.00
Total Program Expenses $47,813.00
1 of 3 (continue on back)
City of Port Townsend Arts Commission
Application for Financial Support
Use additional space as needed. We encourage applicants to submit the application as an attachment to an email.
Please submit according to the application review schedule. If you are applying for a grant of $500 or less, please
submit at least one month ahead of the event and by the 20th of the month prior to the next PTAC meeting.
Return completed applications to artscomm@cityofpt.us
Date of Application
Organization Name
(if any)
Primary Contact
If under age 18, please provide the name of an adult willing to
sign an agreement with the City on the applicant’s behalf
Phone Number Email
Project or Event Name
Event Location
Date(s) of Event(s)
Amount Requested
Admission Charge $ Donations accepted? ☐Yes ☐No
Is there at least one free or “pay what you wish” performance? ☐Yes ☐No
Total Budget $ Please attach the proposed budget for this event.
Has the venue for the event(s) been assessed as ADA accessible? (If yes, please attach a copy
of the assessment report or complete the attached Venue Accessibility Statement.)
☐Yes
☐No
Describe how your project will benefit and consider the diverse population of the greater Port Townsend
community:
July 3, 2021
Key City Players, Inc. dba Key City Public Theatre
Denise Winter
360-379-0195 denise@keycitypublictheatre.org
Chetzemoka Park, Port Townsend and Worthington Park, Quilcene
July 9; July 12 - 16; July 19 - 23; August 14 & 15
☐
$500.00
31,400.00
KCPT Professional Theater Training for Youth: Summer Theater Intensives
$ 80 - $275/week
Showcases: FREE
Capitalizing on a year of mandated closure, KCPT's creative energies turned to boldy pursue a goal of better
serving the youth in our community while the need for youth engagement was rising at an exponential rate. In the
past year, we completely re-envisioned our professional youth training programs and adapted them for pandemic
protocols. Our teaching artists created safe environments for students in 1st – 12th grade to collaborate and learn
through play, while we built a robust and sustainable year-round education model. The modest beginnings during
the fall of our pandemic year, saw a program limited to 5 students per class employing two teaching artists part-
time. The slow but steady re-opening of WA State mirrored the steady growth of our education programs. Over the
course of the year we developed three pilot programs. The first two were successfully launched in Fall 2020 and
Spring 2021. As we move into the summer months and a further re-opening of activities, KCPT is pleased to be
leading the way in re-opening some of our County’s public spaces by bringing youth programs to parks which have
remained closed to group events. In-person summer intensive camps, a staple of KCPT’s professional youth
training programs, are coming back, but in a new format as our third pilot-program which will round out a year of
education planning and development. The camps will take place outdoors in public parks (Chetzemoka and
Worthington parks), and though fee-based, scholarships are available, drop-in students are welcome, and no child
will be turned away for lack of funds. We anticipate serving 85 – 100 county-wide youth ages five through nineteen
during our summer programs while employing six teaching artists (performing artists whose work is among the
hardest hit due to the pandemic).
2 of 3
Explain how the City’s funding will support the project. If the project can still be done without City funding,
show how the requested funds will improve the project:
Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is
designed to bring in visitors from the area, how you will advertise to those visitors:
If this event has received Arts Commission funding in the past, please explain any proposed changes to the
event and any change in the requested funding amount.
Please attach the proposed budget for this event.
Not applicable.
In July and August, KCPT will offer summer intensives both in Port Townsend and now in South County. Establishing a
mobile outdoor model in Quilcene, through our ongoing partnerships with their Historical Museum, Worthington Park,
and the Quilcene School District will enable KCPT to build our capacity to bring theater activities to off-site locations
throughout Port Townsend and Jefferson County. We have already begun to see crosspollination between
communities as students are registering for the intensive camps based upon their schedule and availability rather than
exclusively in the town where they live. In addition, a free showcase of the students' work that is open to the public,
will be offered at the end of each camp. This opportunity for an intergenerational outdoor activity will provide our elder
population access to the enthusiasm and joy of our younest residents as they share their experiences with our
community. We will finish this summer with three unique education programs in place: An after-school program, an in-
school theater workshop (with requests already in place form several school districts including Port Townsend) and
our mobile outdoor camp intensives. Beginning Fall 2021, this comprehensive youth programming will be available to
schools and community partners for booking during the school year or in summer months – programs that will serve
Jefferson County youth for years to come. The ultimate goal of this project is to solidify a county-wide consortium of
schools and organizations dedicated to providing performing arts education for our youth with regular year-round
programming brought to their schools and public spaces. Success is reaching year—end of 2021 knowing 1000
students will be served by the expanded reach of our programs during this pilot year.
KCPT’s newly developed education programs are designed to be adaptable to the amount of available funding,
flexible in the face of shifting COVID guidelines and restrictions, portable and customizable to diverse venues, and
forward-thinking in terms of funding streams for sustainability. Capital expenditures and staffing for this pilot program
and the critical planning steps for program delivery in the next year are unmet needs outside of our annual operating
budget that when funded will lead to sustained success with broad reach throughout Jefferson County. Fully funding
this grant request will ensure accessibility and build participation without the normal financial risk of a new program, a
risk the theater cannot currently absorb while public performances and other revenue generating programs remain
suspended. However, once this year-round education programming is firmly established, student participation fees will
cover much of the direct expenses of KCPT’s Theater Adventure Club and Summer Intensives. KCPT also has a
positive track record for attracting scholarship support for continued efforts to maintain accessibility to all area
students. Despite our extended closure during this past year and a half, KCPT is resilient. Fortunately, the theater has
received relief funds restricted to general operating costs (rent, utilities, admin expenses), ensuring the prolonged life
of the theater. Funds received from the Port Townsend Arts Commission will go directly to student programs so that
we may both employ our teaching artists and provide enriching arts engagement for Port Townsend & county youth.
3 of 3
Venue Accessibility Statement
According to the Americans with Disabilities Act of 1992, individuals with disabilities are
protected from discrimination "in the enjoyment of any right, privilege, advantage, or
opportunity enjoyed by others in the services, programs, or activities provided or made
available [funded] by local governments, their instrumentalities or agencies.”
To operate legally and to ensure that ALL members of our community may benefit from
arts events funded (wholly or in part) through the Port Townsend Arts Commission, any
event receiving funding must be held in an accessible venue, and accessibility and any
inaccessible aspects of a venue be noted in the publicity for each event.
"Accessible" means that anyone in a wheelchair, scooter, walker, or on crutches or
cane(s) can gain access and entry to and participate in the event being held, as can
anyone who is temporarily able-bodied. This includes access to restroom facilities.
The accessibility of several Port Townsend area venues is on record. If you are not
sure, DASH (Disability Awareness Starts Here) has agreed to do assessments free of
charge. Call 360-385-1790.
Please check each question below. For further information, consult the booklet “People
First: Planning Events Everyone Can Attend," which is available in City Hall, 2nd floor.
Can a person with mobility issues or using walker, crutches, wheelchair, or scooter:
☐ Park near venue in a handicapped parking space?
☐ Enter the building without assistance? (i.e. no stairs or barriers to entry,
door(s) able to be opened with closed fist and not too heavily weighted)
☐ Enjoy and participate in the event as fully as a temporarily able-bodied
person? (i.e., wheelchair seating, elevator or lift if more than one floor)
☐ Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars)
NOTE: The event is virtual, so the above questions do not apply as there is no physical venue.
NOTE: The event is virtual, so the above questions do not apply as there is no physical venue.
☐
☐
Program Budget
KCPT Professional Youth Education - Capacity Building
Summer Intensive Pilot Programs
Prepared June 28, 2021
Projected Expenses
Venue Rental/Outdoor Equipment/PPE Supplies 2,600
Marketing & Sales 2,850
Teaching Artist Fees 10,200
Education Equipment and Technology 5,950
Transportation 300
Organizational Capacity Building & Staff Time 9,500
Total Expenses (Summer/Fall 2021) 31,400
Projected Income***
Private Individual Sponsorship 4,000 (Confirmed)
Business Sponsorships
Kiwanis Club of Port Townsend 500 (Confirmed)
Foundation Grants
Jefferson Community Foundation/COVID Response Fund 15,000 (Pending)
The Morgan Fund of Seattle 1,100 (Confirmed)
Government Grants
Port Townsend Arts Commission 500 (Pending)
Individual Restricted Contributions (for scholarships) 600 (Confirmed)
Student Registration Fees 9,700 (Anticipated)
Total Income (Summer/Fall 2021) 31,400
Budget Narrative
Project Expenses:
Venue Rental (inc: 2 locations: Port Townsend and Quilcene) and Outdoor Equipment and PPE supplies: (inc: 2 pop-up tents, hand-
sanitizing, port-a-potty rental, portable cooler and heaters, hard cases for hauling equipment, PPE supplies) needed to create safe,
effective and efficient mobile outdoor classrooms in variable weather conditions ($2600); Marketing/Sales Expenses inc: print
advertising, graphic design and website, registration processing fees, flyer distribution in schools) to reach families/students throughout
Jefferson County ($2850) Teaching artist salaries and payroll taxes: (3 @ $18/hour x 165 hrs for 4wks of programs); Education
equipment and technology: scripts and print materials, small tools, multi-use theatrical props/costumes (inc: juggling balls, stage
combat rehearsal swords, and neutral masks in sets for up to 25 students and 3 instructors), dedicated computer and video editing
software for education, and portable PA system for indoor and outdoor use ($5950); Transportation (inc: 17 R/T KCPT Playhouse to
Chetzemoka Park, 4 R/T KCPT offsite storage to Chetzemoka Park, 3 R/T PT to Quilcene, travel allowance for site visits and venue
planning); Organizational Capacity Building & Staff Time (inc: Grant writing @ $25/hr x 40 hrs; 1 staff @ $25/hr – program development
and partner outreach; Additional staff time: 15 hrs/week @ $18/hr x 20 wks - salary and payroll taxes for Education Coordinator
(beyond current operating budget) in 3rd and 4th quarter 2021 to coordinate and schedule partner activities including site visits and
customized curriculum development ($9,500). Scholarships for a minimum of 10 Jefferson County students to each attend one summer
intensive program offered in 2021 ($2750).
Project Income:
Funds received are allocated to project expenses as follows: Private Individual Sponsorship ($4000) - teaching artist salaries and
marketing expense; Kiwanis ($500) – scholarships; Jefferson Community Foundation ($15,000) = education equipment & technology,
venue expense, transportation, organizational capacity building/staff time and scholarships; The Morgan Fund – education technology;
Individual Restricted – scholarships; Registration Fees – teaching artist salaries. The $500 grant from PTAC will be used for venue
rental/expense including PPE supplies and marketing costs.
***In the event this project is partially funded, confirmed and anticipated project income will cover the teaching artist fees to conduct the
summer programs, however additional funding will need to be sought to fully and properly equip these programs for outdoor settings,
and to staff the planning and future implementation of programs to be delivered throughout the county. If fully funded, KCPT staff will
effectively and efficiently move these programs forward in this narrow window during which our other programs are on hiatus, ensuring
the theater’s expanded youth education plan is firmly in place when our full season schedule of performances and activities returns.
June 24, 2021
To: City of Port Townsend Advisory Board Chairs
From: Mayor Michelle Sandoval
CC: City Manager John Mauro
RE: Invitation for Input on High-Level 2022 Workplan Priorities
Dear Advisory Board Chairs:
As we keep moving forward on delivering our 2021 workplan and the services that our community counts
on, we are starting to think about the City’s priorities for 2022. City Council will be meeting with the City
Manager and City Department Directors at a workplan retreat on July 12 to begin our conversation about
those priorities, and, later in the year, to craft and decide on an accompanying 2022 budget.
As a valued community leader and volunteer, we invite you and your advisory board to help us understand
your thoughts on what you believe our most important priorities should be for 2022. Ultimately, we will
all be working together to deliver on that workplan so we are eager to include your perspectives. For
instance, brief input on the following questions would be useful:
• What 2-3 priorities do you believe are most important to consider as part of the overall City
workplan – and how do they align with our 3-year Strategic Plan, Comprehensive Plan and/or
functional plans?
• What Advisory Board work from this or previous years is incomplete and needs to be considered
in 2022?
• Are there things we should stop doing or do differently, both at the strategic and the operational
levels?
• What else should we be considering?
I, my fellow Councilmembers, and the senior leadership team of City staff commit to reading and
considering your thoughts in advance of our July 12th workplan retreat. It’s not a promise that we will
advance each suggestion, but given the role you play, we will weigh your ideas very seriously.
Finally, I’d like to thank you for your continued service to our City Council and our broader community in
your role as an Advisory Board chair. Especially during this past year, it has been a tremendous challenge
for us all to keep moving forward and serving our community. You have done well to be agile, creative
and determined. Thank you for that. We look forward to our continued work together.
Sincerely,
Michelle Sandoval, Mayor
PORT TOWNSEND POET LAUREATE PROPOSAL
What it means
Establishing the position of Port Townsend Poet Laureate involves far more than simply bringing
poetry to a few city events. By taking this step, we affirm that our lives can be made richer
through poetry. We also demonstrate that the citizens of our arts-oriented community value and
support how artists see the world. We commit to honoring poets’ varied perspectives and vision
by making them a vital element of our civic discourse.
What they’d do
We propose that Port Townsend’s Poet Laureate serve for one year and give four readings of
original poems per year at events pre-determined by the City Council in consultation with the
Arts Commission. After each reading, the city will send the poems out with its newsletter.
The Poet Laureate would also work with City Council and the Arts Commission to develop a
program that would help raise the community’s awareness of the importance of poetry to the
health and vitality of our community. The program could be somewhat flexible and change each
year to reflect the strength and gifts of individual poets and the needs of an ever-evolving
community. The Port Townsend Poet Laureate would receive an honorarium of $1000/year in
return for their service.
Port Townsend Poet Laureate candidates must live in Port Townsend or East Jefferson County at
the time they apply. Applicants must demonstrate their dedication to their craft through proof of
publication and/or other metrics that they deem appropriate. They must also affirm their
willingness to actively help raise public awareness of the importance of poetry to the vitality of
our diverse community.
The selection process
The Poet Laureate Selection Panel would consist of three informed individuals from literary arts
organizations located both within and beyond Jefferson County. By widening the geographic net
of the Selection Panel, we will benefit from the objectivity and advice of artists with a vast
breadth of experience in poetry. All panel members would be given a sense of the nature of our
community and provided with information that will help inform their choice. They would also be
welcome to provide feedback on the application process itself and how we might refine it in
subsequent years. Panelists would receive a $300 honorarium.
A Poet Laureate Subcommittee of the Port Townsend Arts Commission, together with a
representative from the City Council, would devise the application itself and propose how the
call would be disseminated to the public. This body would also choose members of the Selection
Panel and create a way to convene remotely.
Page 13:
Arts commission talks poet laureate program
LEADER NEWS STAFF
ne pt ea er m
The Port Townsend Arts Commission wants to set up a poet laureate program.
The idea has been under consideration since March, when the notion was added to the
advisory body’s work plan for 2021.
Committee members talked about the creation of a poet laureate program in depth at their
May meeting and unanimously supported the idea.
Early plans include allowing applicants from outside Port Townsend apply to be a poet
laureate as part of the program, as well as having an outside panel review applications.
There’s also been talk about providing a $1,000
stipend for a one-year term as laureate.
Arts Commissioner Nhatt Nichols has been working on the poet laure- ate proposal, and
board members contacted by The Leader declined to talk about the proposed program
until it’s further along in development.
Arts Commissioner Nan Toby Tyrrell, however, gave her thoughts about the potential idea
of appointing a community poet laureate.
“The person who will be chosen must know how to read poems with his or her voice that
holds passion and conviction,” she wrote in an email to The Leader.
“The poet needs to express to a wide audience of diverse cultural differences how poems
bring us together and in a way transform us ... realizing the power of words, like good
music the poet shares his or her influences of other poets who have given her or him
inspiration. It’s a sacred honor, for in some ways someone said a poet is an essential
worker,” Tyrrell added.
two different local papers to ask some of us about them. I’ve only given birth in former
lifetimes, but I’m feeling if we don’t move this proposal forward by summer’s end that
we may end up with a still birth. I’d sure like to get a proposal to you before the
impending election and major change to both City Council composition and the Council’s
liaison to the Arts Commission.
Keeping the faith as best I can,
Jason Victor Serinus
Chair, Port Townsend Arts Commission
PS: FYI, I was not contacted by The Leader before they ran their article. Frankly, I don’t
know whom they contacted besides Nan Toby. Nor do I know if the article came about
because someone from The Leader tuned into our meeting. Life is a mystery.
1
Amber Long
From:John Mauro
Sent:Monday, June 28, 2021 3:59 PM
To:Michelle Sandoval; Heidi Greenwood
Cc:Amber Long
Subject:RE: Letter re: the Arts Commission Poet Laureate Proposal
Thank you Jason. I appreciate your email. Yes, I was very surprised and disappointed to see that this had been
communicated to the public way outside the bounds of the process we’ve created to consider such requests. This is true
especially considering the reorganization of Council Committees and relationships established between advisory boards
and committees makes it clear(er?) that we need to be all pulling in the same direction with our workplan. Hopefully
your email and discussion at the July committee meeting will help and gives us another chance to clarify roles and
responsibilities and process so there is diminished confusion, wasted efforts and frustrations moving forward.
All best
john
John Mauro | City Manager
City of Port Townsend | www.cityofpt.us
250 Madison Street, Suite 2 | Port Townsend, WA 98368
P: 360.379.5043 | M: 360.531.2916
Follow us on Facebook: fb.me/CityofPT
Help steer our future together with Engage PT: www.cityofpt.us/engage
Port Townsend student named Seattle Youth Port Townsend student named Seattle
Youth Poet Laureate
The Leader June 16 issue
Alli Patton
apatton@ptleader.com
Port Townsend High School senior Zinnia Hansen was recently named Seattle Arts and Lectures’
2021/2022 Youth Poet Laureate.
The Seattle Youth Poet Laureate program identifies young writers and leaders who are
committed to poetry, engagement, education, and equity across the region.
Every year one applicant is awarded the prestigious title of Youth Poet Laureate, alongside a
group of cohort finalists who work together throughout the year.
“I’m really excited,” Hansen said about the achievement.
“I’ve been working on my writing a lot for the past year. It’s been kind of my quarantine
hobby.”
Hansen has been a writer for a long time, she said, but she really dove into poetry over the last
year.
She said to have that recognition feels good, “especially since it’s coming at the culmination of
my high school experience.”
“It lasts,” she said. “It’s going to be a lot of extended excitement over the next year.”
As Youth Poet Laureate, Hansen will give readings around the Seattle area. She will also be
working with two local writers to publish a book of her poetry.
Next year, her poetry is to be submitted into the National Youth Poet Laureate competition for
a shot at that title, as well.
In the meantime, Hansen is off to the University of Washington after graduation. She will be
studying in the Interdisciplinary Honors Program to either major in comparative religion or
linguistics.
From The Leader, June 23, 2021
Opinion: Page 7
Ask the public what it wants for public art
Recently The Leader had a column on public art. Art in public areas. The problem with art
in public areas is that no one asks the public what art they want in their public places.
Here is the opinion of one member of the public.
We must not forget the easily forgotten Tidal Clock. The Jackson Bequest. A generous gift of
money was squandered when a group of self-described artists determined for us how a gift
would be spent for art over Puget Sound. Wasted.
The new monoliths marking the Creative District: Fir posts that will soon gather posters for
concerts and fliers for lost cats, places for dogs and drunks to pee on. Wasted. The poop
piles on F Street. If they were scraped away, who would notice, and if anyone noticed, who
would want one of them in their yard? Wasted.
The steel sculptures on the Larry Scott Trail and the piece, For Willene, at the visitors
center (which isn’t helped when sur- rounded by dead tall weeds) are more decorations
than art.
What is art?
Art moves me. Art evokes feelings in me. Art takes me to a new place. I like the giant lock
washer at Pope Marine Park. I don’t know why, but it moves me. I like Memory’s Vault in its
semi-secret location.
So ask the public, the proletariat, the unwashed masses, what they want as art in their
public places. Don’t ask just the self-described artistes.
Ken Shelton
PORT TOWNSEND