HomeMy WebLinkAbout010621 PTAC Meeting PacketARTS COMMISSION MEETING AGENDA
January 6, 2021 | 3:00 p.m. | Remote Meeting
****The State of Emergency declared by Governor Inslee temporarily prohibits in‐person contacts
with the public required by the Open Public Meetings Act and the Public Records Act. The May 29,
2020 Public Health Order by Jefferson County Health Officer Thomas Locke also states no in‐person
meetings are allowed. The Commission will be participating by teleconference****
Submit public comment emails to be read aloud (up to three minutes per person) to:
publiccomment@cityofpt.us or join in person via computer or tablet at http://joinwebinar.com
enter the 9 digit Webinar ID 539‐393‐595 or listen by phone only (listening mode only) United
States: +1 (415) 655‐0052 access code: 155‐675‐573#
Local Dial In – (360) 390‐5064 access code: 155‐675‐573#
I.Call to Order and Roll Call
II. Approval of Agenda
III.Approval of Minutes from the December 2, 2020 Meeting
IV. Public Comment (3 minutes per person)
V. Commission Business
A. Chair’s Update
B. Budget Update
C.Funding Application – Key City Public Theatre
D.2021 Commission Workplan
VI. Correspondence
VII. Set Agenda for Next Meeting
VIII.Next Scheduled Meeting – February 3, 2021 at 3:00 p.m.
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1 of 3 (continue on back)
City of Port Townsend Arts Commission
Application for Financial Support
Use additional space as needed. We encourage applicants to submit the application as an attachment to an email.
Please submit according to the application review schedule. If you are applying for a grant of $500 or less, please
submit at least one month ahead of the event and by the 20th of the month prior to the next PTAC meeting.
Return completed applications to artscomm@cityofpt.us
Date of Application
Organization Name
(if any)
Primary Contact
If under age 18, please provide the name of an adult willing to
sign an agreement with the City on the applicant’s behalf
Phone Number Email
Project or Event Name
Event Location
Date(s) of Event(s)
Amount Requested
Admission Charge $ Donations accepted? ☐Yes ☐No
Is there at least one free or “pay what you wish” performance? ☐Yes ☐No
Total Budget $ Please attach the proposed budget for this event.
Has the venue for the event(s) been assessed as ADA accessible? (If yes, please attach a copy
of the assessment report or complete the attached Venue Accessibility Statement.)
☐Yes
☐No
Describe how your project will benefit and consider the diverse population of the greater Port Townsend
community:
December 20, 2020
Key City Players, Inc. dba Key City Public Theatre
Denise Winter
360-379-0195 denise@keycitypublictheatre.org
Online/keycitypublictheatre.org
January 26 - March 31, 2021
FREE ☐
$1486.00
8261.00
May's Vote, virtual theater performances
Key City Public Theatre (KCPT) will produce a virtual tour of a professional theatrical production, MAY’S VOTE, a
women’s suffrage play. MAY’S VOTE performances will illuminate the history of the Washington State women’s
suffrage campaign and two of its influential leaders, Emma Smith DeVoe and May Arkwright Hutton. These
performances serve to broaden awareness of the tie between the Washington State women’s victory and the national
suffrage movement which led to the passage of the 19th Amendment. This dynamic and engaging story of historic
women’s strength and victory ultimately empowers women to participate in local and national government elections so
that we grow closer to gender equality in the U.S. and beyond.
This project will bring history alive through16 professional theatrical performances offered for free online and in
partnership with historical and educational venues throughout Washington State, including Jefferson County partners.
All performances will be followed by post-play discussions to deepen the audiences experience of the play and the
history it presents, including contextualizing the history of how and when America's diverse population of women were
actually able to exercise their right to vote.
Presenting partners will be invited to support the project's education goals by coordinating with local schools, as
well as developing supporting educational materials and/or programs to supplement KCPT's performances.
2 of 3
Explain how the City’s funding will support the project. If the project can still be done without City funding,
show how the requested funds will improve the project:
Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is
designed to bring in visitors from the area, how you will advertise to those visitors:
If this event has received Arts Commission funding in the past, please explain any proposed changes to the
event and any change in the requested funding amount.
Please attach the proposed budget for this event.
Not applicable.
KCPT will develop a minimum of four partnerships in Jefferson County with groups whose work or interest centers
on women’s voting or women’s history. These partnerships will have a multiplier effect in ensuring we meet our project
goals and will be a major contributor to the project’s success. Performances are expected to reach more than 800
residents of WA state including 400 residents in Jefferson County.
Local project partners will be provided marketing materials and poster/flyers by the MAY’S VOTE project lead.
Partners will be encouraged and coached on using their publicity networks and client/patron lists to reach intended
audiences and build local support and enthusiasm for the virtual performance(s). Partner marketing efforts will ensure
local residents with an interest in women’s suffrage, women’s history, and state history are aware of the performances.
Partnering with a variety of area organizations will allow KCPT to expand our reach into a diverse population in
Jefferson County and project funding support will ensure subsidized performances will remove financial barriers to
organizations' abilities to partner with us in order to reach their target audiences with cultural and educational offerings.
In addition, while virtual events are being conceived as a means to present performances during the pandemic, the
theater recognizes that barriers to attending performances unrelated to the pandemic are also eliminated: these
include, access for home-bound individuals due to physical and mental health concerns, transportation barriers, work
and family schedule conflicts, babysitting needs, and financial inability.
MAY’S VOTE performances were presented in-person and virtually during 6 weeks in 2020 as part of the national
suffrage centennial. These performances were presented in partnership with organizations located in primarily rural
communities outside of Jefferson County. This 2021 project is designed to continue to reach cities throughout WA
state during the lead up to and including women's history month (March). This statewide aspect of the virtual tour is
well funded with a proven track record of success. The requested grant funds from the Port Townsend Arts
Commission (PTAC) will allow KCPT to expand the project to have a broader, deeper impact on Port Townsend and
Jefferson County residents by funding four performances that will be targeted to our community and in partnership with
local groups/organizations. In exploring project partners in our area, KCPT has found that most potential partners lack
the financial capacity to book performances of MAYS VOTE. Grant funds like those received from other government
agencies cover the direct costs of producing the show and eliminate the burden to partnering organizations for bearing
the cost of the production. However, these state grant funds require that the virtual performances reach beyond our
county and have a broad impact throughout the state. PTAC's support of the project will ensure that more of this
community's residents will experience this enriching cultural offering by focusing support for more performances
targeted to our city and county.
3 of 3
Venue Accessibility Statement
According to the Americans with Disabilities Act of 1992, individuals with disabilities are
protected from discrimination "in the enjoyment of any right, privilege, advantage, or
opportunity enjoyed by others in the services, programs, or activities provided or made
available [funded] by local governments, their instrumentalities or agencies.”
To operate legally and to ensure that ALL members of our community may benefit from
arts events funded (wholly or in part) through the Port Townsend Arts Commission, any
event receiving funding must be held in an accessible venue, and accessibility and any
inaccessible aspects of a venue be noted in the publicity for each event.
"Accessible" means that anyone in a wheelchair, scooter, walker, or on crutches or
cane(s) can gain access and entry to and participate in the event being held, as can
anyone who is temporarily able-bodied. This includes access to restroom facilities.
The accessibility of several Port Townsend area venues is on record. If you are not
sure, DASH (Disability Awareness Starts Here) has agreed to do assessments free of
charge. Call 360-385-1790.
Please check each question below. For further information, consult the booklet “People
First: Planning Events Everyone Can Attend," which is available in City Hall, 2nd floor.
Can a person with mobility issues or using walker, crutches, wheelchair, or scooter:
☐ Park near venue in a handicapped parking space?
☐ Enter the building without assistance? (i.e. no stairs or barriers to entry,
door(s) able to be opened with closed fist and not too heavily weighted)
☐ Enjoy and participate in the event as fully as a temporarily able-bodied
person? (i.e., wheelchair seating, elevator or lift if more than one floor)
☐ Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars)
NOTE: The event is virtual, so the above questions do not apply as there is no physical venue.
NOTE: The event is virtual, so the above questions do not apply as there is no physical venue.
Project Budget
KCPT – May’s Vote: Virtual Tour - 2021
Prepared December 5, 2020
Project Expenses
Production 5218
Administrative 1843
Marketing and Education 1200
Total Program Budget $8,261
Project Income
Government Grants
Humanities Washington/NEH 425 (Confirmed)
ArtsWA/NEA 750 (Confirmed)
Port Townsend Arts Commission 1,486 (Pending)
Performance Fees 5,600 (60% Confirmed/40% Antic.)
Total Program Budget (Year 1) $ 8,261
Budget Narrative
Project expenses include: production costs ($5218) for virtual tour of May’s Vote (artist salaries plus
taxes and benefits for two union actors and one union stage manager, royalties); administrative costs
($1843) for virtual technology, tour booking fees, box office technology fees, office
supplies/printing/copying, and staff time for identifying/coordinating with project partners, scheduling,
accounting/billing); and marketing costs ($1200) for website support, marketing/education materials,
and staff time for marketing support provided to partner presenters. Budget reflects project expenses
for 5 weeks of tour dates averaging 4 performances/week (January 26 – March 31, 2021).
Project income includes: pro-rated portion of confirmed government grants from Humanities
Washington/National Endowment for Humanities ($425 of a $5000 grant), and ArtsWA/National
Endowment for the Arts ($750 of a $10,000 grant); Performance fees ($5600) charged to presenting
partners at an average of $350/performance for 16 total performances, with 60% confirmed and 40%
anticipated. The pending grant from Port Townsend Arts Commission ($1486) reflect the direct
expenses of 4 performances to be offered free to presenting partners in Port Townsend and Jefferson
County.
1
PRESS RELEASE
December 3, 2020
FOR IMMEDIATE RELEASE
For more information contact: Mari F. Mullen, director@ptmainstreet.org
THE PORT TOWNSEND CREATIVE DISTRICT ANNOUNCES CALL TO ARTISTS RFP FOR WAYFINDING PROJECT
The Port Townsend Main Street Program was successful in its grant application to the WA State Arts
Commission Creative Districts Capital Project Grant to fund the Port Townsend Creative District Wayfinding
Infrastructure Project. The Request for Proposals is live as of December 1, 2020. The deadline for
submissions is January 15, 2021. The project is a commission for designing and fabricating five large-scale Art
Markers and designing a creative sign template for wayfinding signs to signify that you have arrived in the
Creative District. There is an optional element of creating a logo design for the Creative District. The signs and
Art Markers will connect Downtown, Uptown and Fort Worden State Park. Review the RFP on the Creative
District page at ptmainstreet.org, click on Special Projects. Artists may apply
via the Submittable platform at bit.ly/ptwayfinding.
Generous local businesses, property owners and nonprofits contributed to the required cash match to secure
the grant: The Port Townsend Main Street Program, Centrum, The Port Townsend Public Library Foundation,
the Port Townsend Food Coop, 1st Security Bank, Northwind Arts Center, Port Townsend School of the Arts,
KPTZ 91.9 FM Port Townsend Radio, The Kuhn Building, and Key City Public Theatre. The City of Port
Townsend has committed to in-kind services for help with installation on this project.
The Creative District Subcommittee will work with the City of Port Townsend Public Works Department, local
artists and arts organizations to complete this project.
CREATIVE DISTRICT BACKGROUND
The goals of the Port Townsend Creative District are to develop a year-round economy through employment
and entrepreneurship in the creative industries. The committee’s goals include connecting audiences with
artists and unifying our community’s strategic efforts.
The subcommittee plans to develop an artist registry of community artists, organizations, and venues
representing area practitioners/supporters of visual, literary, performing, culinary and makers arts. The project
will enhance the flow through the Creative District with marketing, signage, imaginative way-finding and
transportation strategies. We are seeking grants to support elements of the Port Townsend Creative District
strategic plan, such as developing the comprehensive Arts and Culture plan for our community. This plan will
be the result of a community discussion to identify our road map and next steps for building and fueling the
creative economy for the next 3-5 years. The discussion would include partners, artists, and community
leaders. Artists would be surveyed to determine their needs.
The Port Townsend Creative District subcommittee includes Kris Nelson, chair of the Port Townsend Main
Street Program Economics Committee, Main Street board member and downtown restaurateur, Dominic
Svornich, vice president of KPTZ 91.9 FM, Rob Birman, Executive Director of Centrum, Owen Rowe, City
Council member, Michael D'Alessandro, Executive Director of Northwind Arts Center, Melody Sky Eisler,
Library Director, City of Port Townsend Public Library, Mari Mullen, Executive Director, the Port Townsend
Main Street Program, and Eryn Smith, Port Townsend Main Street Program Coordinator. Jason Victor Serinus,
The Port Townsend Arts Commission Public Arts Subcommittee Chair, will also serve on the review panel.
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Port Townsend was the sixth community in Washington State to be named a Creative District. Other cities
which have received the designation include Edmonds, Olympia, Tenino, Chewelah, Langley, Twisp and
Issaquah. For more information about Creative Districts in Washington State, visit www.arts.wa.gov.
Ptmainstreet.org
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The Port Townsend Creative District &
The Port Townsend Main Street Program
Call to Artists:
Request for
Proposals
Issued December 1, 2020,
Proposal Submissions Due January 15, 2021
1. Overview: Terminology & Definitions, Statement of Purpose, Background Page 2
2. Scope of Work: Roles & Responsibilities, Project Timeline Page 4
3. RFP Procedures: Evaluation & Award Process, Schedule, Submission Details Page 6
4. RFP Submission Requirements: Format, Proposal Requirements, Budget Page 7
5. Legal: Payment, Team Overview, Termination Page 8
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1.Overview
Terminology & Definitions
Creative District: A Creative District is a geographically defined area of cultural and
economic activity. It’s a fun place to live, work, and visit. It’s the heart of a community
where innovation and creativity can thrive. It is a place for people to create, and to
gather and enjoy their community’s arts and culture. A place that helps the community
move enthusiastically into the future. (https://www.arts.wa.gov/creative-districts/)
Art Marker: Large scale art pieces to be located along key points of identified
pathways.
Wayfinding Sign: Artistically designed small directional signs to connect the Port
Townsend Creative District.
Statement of Purpose
The Port Townsend Creative District seeks to commission an artist or team of artists to develop art
elements for a new infrastructure project to enhance the visibility of the Creative District. The project
will include design and fabrication of five Art Markers and a single design for smaller
directional wayfinding signs that thread pedestrians, cyclists, and motorists between the two ends
of the Creative District, and link Downtown, Uptown and Fort Worden State Park.
Working with the Port Townsend Arts Commission, the Creative District is launching this competition
for artists to create the Art Makers and artistic wayfinding signs. The
Creative District Subcommittee is engaging in outreach to the arts community and working with our
local Arts Commission to solicit design proposals. We strongly encourage submissions from artists
who live or show primarily in Jefferson County, but all Washington State artists will be considered.
The artist(s) will create five large-scale Art Markers to signify that people have arrived in the Creative
District. This can be one uniform design or five related designs.
The artist(s) will also create one design for up to 60 small wayfinding signs; these signs will be
enjoyable art pieces as well as directional in nature, and contain no text.
The artist(s) is encouraged but not required to develop an initial logo for the Port Townsend Creative
District. The logo design should complement the design of the Art Markers and signs and would earn
the artist(s) an additional stipend. If such design work is not within their areas of expertise or
interest, it will be commissioned separately.
The Creative District has partnered with the City of Port Townsend to determine the best routes and
locations for the signs, and to provide staff help to implement the plan within the project budget and
timeline. Best efforts will be made to ensure high visibility.
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POINT OF CONTACT: The Port Townsend Main Street Program
Submit your proposal online at https://bit.ly/ptwayfinding.
Direct inquiries to the Creative District via the Main Street Administrative staff at
admin@ptmainstreet.org.
DEADLINE:
Submissions open: December 1, 2020
Deadline for submissions: January 15, 2021.
Background Information
The Port Townsend Main Street Program and the Creative District Subcommittee
received Creative District designation from ArtsWA on May 6th, 2020. The designation
provides resources, grant opportunities, technical assistance, training, networking, and
tracks each community’s creative economy progress. Port Townsend was the sixth
community in Washington State to be named a Creative District. For more information
about Creative Districts in Washington State, visit www.arts.wa.gov.
The mission and goal of the Port Townsend Creative District is to develop a sustainable,
year-round economy through employment and entrepreneurship in the creative
industries. The Creative District Committee designated the Port Townsend Main Street
Program, a 501c3 nonprofit, as the fiduciary and coordinating entity for the Port
Townsend Creative District. Our goals include connecting audiences with artists,
marketing our artists and makers to a larger audience, and unifying our community’s
strategic efforts to strengthen the arts community.
Plans include developing a registry of community artists, organizations, and venues
representing area practitioners and supporters of visual, literary, performing, culinary
and makers’ arts.
We are also seeking grants to support other elements of our strategic plan, such as
developing a comprehensive Arts and Culture plan. This plan will be the result of
community discussions and engagement with the artists, makers, partners, civic leaders
and funders in our region. It will identify actionable steps for building and fueling the
creative economy for the next 3-5 years.
This wayfinding project will enhance the flow through the Creative District with
marketing, signage, imaginative wayfinding, and transportation strategies.
The Port Townsend Main Street Program is working with the Creative District
Subcommittee to implement this project. PT Main Street’s mission is to preserve,
promote and enhance the historic business districts. www.ptmainstreet.org.
2.Scope of Work
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The artist(s) will design and fabricate five large-scale Art Markers to signify that people
have arrived in the Creative District. There will be two markers located Downtown, two
markers located Uptown, and one placed near Fort Worden.
The artist(s) will also design a graphic or image for up to 60 directional wayfinding
signs. These signs will be fabricated by the Creative District Subcommittee.
All Art Markers and wayfinding signs will be installed by the City of Port
Townsend Public Works Dept., so no installation will be required by the artist(s).
Budget
• Art Marker and small wayfinding sign design fee: $2,000. This fee is inclusive of
the design for both the Art Markers and the single image for wayfinding signs.
• Art Markers Commission fee: $25,000. This translates into $5,000 per Art Marker
for labor and materials to complete fabrication for each original, ready-to-install
sculpture, sign or similar. No additional funds will be provided if the project exceeds
this budget.
• Logo Design fee (Optional): $1,000. Applicant may be awarded an additional
$1,000 for designing a graphic to use as the initial logo for the Port Townsend
Creative District.
Requirements and Guidelines for the Art Markers include:
• Must be less than 7’ (213cm) in height.
• Must be greater than 4’ 6” (137cm) in height.
• Must be less than 3’ (91cm) in diameter, though square or oblong designs are permitted.
• Markers will be assessed on a case-by-case basis and may require slight modification to
comply with zoning requirements.
• Must be built from materials and installed in a manner to last at least 20 years in normal
Port Townsend weather, and should not require repair or adjustment during that time
• Design concepts should complement existing infrastructure and should embody the
concept of the Creative District.
• May include the words Port Townsend Creative District.
• QR codes (provided by the Creative District) must be incorporated into and installed on
the Art Markers themselves or on adjacent signs, which can be freestanding or mounted
to the sidewalk as a plaque. This QR code will link to the Creative District website where
the public can find additional information about artists, resources, and the history of the
Port Townsend Creative District. The QR codes may also be integrated into the design
of the Art Markers as the artist(s) see fit.
• Should not include words or design elements that could be considered offensive or
obscene
• Must include colors or design elements that are consistent with the historical nature of
the Districts
• Must comply with City of Port Townsend standards for safety, and must not include any
hazardous, sharp or otherwise dangerous elements or building materials. (If you have
questions about this, please contact admin@ptmainstreet.org. and we will put you in
touch with the appropriate Public Works staff.
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Requirements and Guidelines for the small wayfinding signs include:
• One single art image in print ready format for use on up to 60 signs
• Directional wayfinding sign design should not exceed 6” x 8”
• Must allow space for a directional arrow or symbol to show people that they are on the
right path while walking, biking, or driving along the routes.
• Sign design will be applied to a flat metal sign on a post.
Requirements and Guidelines for Creative District Logo Design (Optional)
• To qualify, the logo must embody the mission and goals of the Creative District and
should aim to exemplify Port Townsend’s identity as an arts community.
• Must incorporate similar design elements as the Art Markers and wayfinding signs.
• Must be a high resolution graphic that can be used in a variety of formats
If there are any questions regarding these requirements, inquiries made to
admin@ptmainstreet.org will be reviewed and answered by Creative District
Subcommittee members.
Roles and Responsibilities
Project Timeline
RFP Publicly Posted December 1, 2020
Proposals Due January 15, 2021
Proposals Reviewed January 15-25, 2021
Successful Proposal Announced February 5, 2021
Artwork Begins February 6, 2021
All Final Designs Due February 22, 2021
Art Finished May 1, 2021
Art Markers & Wayfinding Sign Installation Complete June 1, 2021
Ribbon Cutting June 15, 2021
Progress Reporting
The selected artist(s) will report to the Creative District Subcommittee on a monthly
basis and provide mid-month progress reports, starting February 15, 2021 through the
completion date of May 1st, 2021.
Financial Capacity
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Do you have the resources to carry out this project? Artist(s) must demonstrate or
otherwise attest to their ability to undertake this project.
A pay schedule can be arranged with the artist(s) or the full fee of $25,000 to create the
five Art Markers will be paid upon completion of the project. Upon agreement, the pay
schedule will be confirmed in a signed contract, which is a binding agreement.
The successful applicant(s) may invoice for $2,000* for design services as of Feb. 6th
(design fees will not be paid until final designs are submitted and approved.)
*If logo option is part of contract, applicant may invoice for additional $1000 design fee at
this time
3. RFP Procedures
Evaluation Criteria and Award Process
The Creative District Subcommittee members and the Public Arts Subcommittee Chair
of the Port Townsend Arts Commission will review all proposals and interview finalist(s).
The following primary factors will be considered in choosing the successful proposal:
1. Quality of Proposal
2. Technical Capabilities and Specialized Knowledge
3. Professional Qualifications, Knowledge and Experience
4. Budget Feasibility
5. Residence of Artist(s)
6. Estimated Endurance - Art Markers must be created to last at least 20 years outside
in all types of Northwest weather, but proposals with longer estimated lifespans are
encouraged.
7. Directional wayfinding sign design should not exceed 6” wide x 8” tall
4. RFP Submission Requirements
Proposal Format
Proposals must be submitted online at https://bit.ly/ptwayfinding, and must include, at a
minimum, scale drawings or renderings of the proposed Art Markers and a design or
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graphic to be used in creating the directional signs. Ideally these submissions will be in
color, if applicable, and be capable of showing all sides and rotations of the design, if
three dimensional in nature. If a small-scale replica or small physical object is created
as part of the proposal, please contact admin@ptmainstreet.org to coordinate delivery.
Applicants must include technical specifications for the Art Markers, including estimated
total weight, dimensions, building materials, etc.
Even if a physical replica or scale sculpture is being produced to accompany the
proposal, the transmittal letter, specifications, artist(s) resume and other written
materials must be provided digitally as outlined above.
Proposals shall include the following:
Transmittal Letter
Proposals must include a transmittal letter, or cover letter, that accompanies any other
materials for the submission. This letter should detail the proposal.
Include information such as:
• A description and key design elements for the Art Markers and wayfinding signs
• A brief background of the artist(s) and their connection(s) to the Creative District
• Evidence of ability to execute this project within the given time frame
• An Artist’s Statement
• Recognition or awards received
Preference will be given to applicants providing images of past work, history of other
successful public art or installed art projects, and any other information that enables the
subcommittee to vet the ability of the artist(s) to complete the Art Markers within the
timeframe and budget outlined in this RFP.
References
Please submit three professional references. Information for references should include:
• Contact Name, Position
• Position and Organizational affiliation (if any)
• Telephone
• Email
• Description of the professional relationship with the reference and duration of
the relationship
5. Legal
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Contractual Terms and Conditions
Submission of a proposal shall constitute agreement with all criteria, conditions and
restrictions contained herein, and shall be considered a legally binding agreement.
Commencement and Term of Agreement
Final payment will be made to artist(s) upon completion and delivery of the five Art
Markers and their successful review by the City of Port Townsend and the City’s Public
Works Department to ensure compliance with zoning, safety and installation
requirements and guidelines specified in Section 2 of this RFP. Rights to use images:
The artwork, images, logos and designs of the successful applicant, are the property of
the Port Townsend Creative District for any and all uses, including right to sell or
bequeath the artworks and signs.
A contract will be issued and will become the binding agreement between the
successful applicant and the Port Townsend Creative District.
Insurance Requirements
Artist(s) submitting proposals must carry general liability insurance. Coverage must be
acceptable per the City of Port Townsend’s vendor requirements. The subcommittee will
provide these requirements prior to awarding the proposal.
Payment and Penalties
Art Markers and designs must be completed by the contractual due dates. Penalties
may apply if these items are not completed by the dates outlined in this RFP.
Termination of Agreement
The Port Townsend Creative District Subcommittee and the Port Townsend Main Street
Program reserve the right to terminate this agreement if it is determined that the artist(s)
did not act in good faith and that the final Art Markers vary substantially from the initial
proposal, or if it becomes evident by March 22, 2021 that the artist(s) will be unable to
complete the project by the due date. If this agreement is terminated, no commission
fees for labor and/or materials incurred by the artist(s)will be paid by any organizations
named in this RFP.
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In the event of termination, the artist(s) may retain design fees, however, the designs
will remain the property of the Port Townsend Creative District and may be utilized for
the project and any other intended uses.
Team Profile
The Port Townsend Creative District Subcommittee that will review these proposals
includes Kris Nelson, Chair of the Port Townsend Main Street Economics Committee,
Main Street board member, and downtown restaurateur; Dominic Svornich, Vice
President of KPTZ 91.9 FM; Rob Birman, Executive Director of Centrum for the Arts;
Owen Rowe, City Council member; Michael D'Alessandro, Executive Director of
Northwind Arts Center; Melody Sky Eisler, Library Director, City of Port Townsend
Public Library; Denise Winter, Artistic Director, Key City Public Theatre; Mari Mullen,
Executive Director, the Port Townsend Main Street Program; Eryn Smith, Program
Coordinator, The Port Townsend Main Street Program; and Jason Victor Serinus,
Public Arts Subcommittee Chair, Port Townsend Arts Commission.
Limitations
Neither issuing an RFP nor receiving a response constitutes any form of contract or
agreement with respect to this project. The Port Townsend Main Street Program and
the Port Townsend Creative District reserve the right to cancel, amend or alter the RFP,
its contents, or the selection process.
Shelly Leavens
2704 Cliff Street
Port Townsend, WA 98368
(206) 450-6214
November 4, 2020
Dear Arts Commissioners & Mayor Sandoval,
It has been a pleasure serving with you on the City of Port Townsend’s Arts Commission. I am
writing today to express my thanks, and also to resign from my position as commissioner after
our meeting today.
It has become increasingly clear to me, through the pandemic, and in the recent months that we
have been able to meet again, that my position as Arts Commissioner is no longer something that
is sustainable in the few number of hours that I have available to give as a volunteer in the
community. I am being called to be more involved in Port Townsend Rotary which is work that
fills me up in ways that my job at the Museum does not.
I will miss working with all of you, and of course, the deep satisfaction that comes from funding
artists’ projects in Port Townsend.
Best of luck, all of you! You have so many new, energetic commissioners, I know you will all work
hard to continue to support the arts landscape here.
Sincerely,
Shelly Leavens