HomeMy WebLinkAbout120220 Agenda Packet
ARTS COMMISSION MEETING AGENDA
December 2, 2020 | 3:00 p.m. | Remote Meeting
****The State of Emergency declared by Governor Inslee temporarily prohibits in‐person contacts
with the public required by the Open Public Meetings Act and the Public Records Act. The May 29,
2020 Public Health Order by Jefferson County Health Officer Thomas Locke also states no in‐person
meetings are allowed. The Commission will be participating by teleconference****
Submit public comment emails to be read aloud (up to three minutes per person) to:
publiccomment@cityofpt.us or join in person via computer or tablet at http://joinwebinar.com
enter the 9 digit Webinar ID 539‐393‐595 or listen by phone only (listening mode only) United
States: +1 (415) 655‐0052 access code: 155‐675‐573#
Local Dial In – (360) 390‐5064 access code: 155‐675‐573#
I. Call to Order and Roll Call
II. Approval of Agenda
III. Approval of Minutes from the November 4, 2020 Meeting
IV. Public Comment (3 minutes per person)
V. Commission Business
A. Chair’s Update
B. Budget Update
C. Fundraising Options
D. Deadlines for Applications: Monthly vs. Quarterly
E. Non-funding Arts Commission Possibilities
F. Grant Funding Process
a. Application Review
b. Budget Template
c. FAQ Sheet
VI. Correspondence
VII. Set Agenda for Next Meeting
VIII. Next Scheduled Meeting – January 6, 2021 at 3:00 p.m.
IX. Adjourn
Mi
n
u
t
e
s
o
f
t
h
e
P
o
r
t
T
o
w
n
s
e
n
d
A
r
t
s
C
o
m
m
i
s
s
i
o
n
M
e
e
t
i
n
g
o
f
N
o
v
e
m
b
e
r
4
,
2
0
2
0
LO
C
A
T
I
O
N
:
Ci
t
y
H
a
l
l
ME
M
B
E
R
S
P
R
E
S
E
N
T
:
N
h
a
t
t
N
i
c
h
o
l
s
(
C
h
a
i
r
)
,
J
o
e
G
i
l
l
a
r
d
,
D
a
n
G
r
o
u
s
s
m
a
n
,
J
u
li
e
J
o
h
n
s
o
n
,
S
h
e
l
l
y
L
e
a
v
e
n
s
,
a
n
d
N
a
n
T
o
b
y
T
y
r
r
e
l
l
ME
M
B
E
R
S
E
X
C
U
S
E
D
:
M
i
c
h
e
l
l
e
H
a
g
e
w
o
o
d
a
n
d
D
a
n
n
y
M
c
E
n
e
r
n
e
y
ST
A
F
F
P
R
E
S
E
N
T
:
C
i
t
y
A
t
t
o
r
n
e
y
H
e
i
d
i
G
r
e
e
n
w
o
od
a
n
d
L
e
g
a
l
A
s
s
i
s
t
a
n
t
A
m
b
e
r
L
o
n
g
To
p
i
c
Mo
t
i
o
n
s
/
R
e
c
o
m
m
e
n
d
a
t
i
o
n
/
A
c
t
i
o
n
Ca
l
l
t
o
O
r
d
e
r
Th
e
m
e
e
t
i
n
g
w
a
s
c
a
l
l
e
d
t
o
or
d
e
r
a
t
3
:
0
0
p
.
m
.
Ap
p
r
o
v
a
l
o
f
A
g
e
n
d
a
Th
e
a
g
e
n
d
a
w
a
s
a
p
p
r
o
v
e
d
w
i
t
h
t
he
a
d
d
i
t
i
o
n
(
a
f
t
e
r the Budget
Up
d
a
t
e
)
o
f
a
r
e
q
u
e
s
t
e
d
c
h
a
n
g
e
by
t
h
e
J
e
f
f
e
r
s
o
n
C
o
u
n
t
y
Hi
s
t
o
r
i
c
a
l
S
o
c
i
e
t
y
t
o
a
p
r
e
v
i
o
u
s
l
y
a
p
p
r
o
v
e
d
g
r
a
n
t
.
D
a
n
Gr
o
u
s
s
m
a
n
a
b
s
t
a
i
n
e
d
.
In
t
r
o
d
u
c
t
i
o
n
o
f
M
e
m
b
e
r
s
Th
e
C
o
m
m
i
s
s
i
o
n
e
r
s
e
a
c
h
i
n
t
r
o
d
u
c
e
d
t
h
e
m
s
e
l
v
e
s
.
S
h
e
l
l
y
Le
a
v
e
n
s
j oi
n
e
d
t
h
e
m
e
e
t
i
n
g a
t
3
:
0
9
p
.
m
.
Ap
p
r
o
v
a
l
o
f
M
i
n
u
t
e
s
f
o
r
S
e
p
t
e
m
b
e
r
M
e
e
t
i
n
g
s
T
h
e
m
i
n
u
t
e
s
o
f
O
c
t
o
b
e
r
7
,
2
0
2
0
w
e
r
e
a
p
p
r
o
v
e
d
w
i
t
h
n
o
ch
a
n
g es
.
D
a
n
G
r
o
u
s
s
m
a
n
a
n
d
J
a
s
o
n
V
i
c
t
o
r
S
e
r
i
n
u
s
a
b
s
t
a
i
n
e
d
.
Pu
b
l
i
c
C
o
m
m
e
n
t
No
n
e
Bu
d
g
e
t
U
p
d
a
t
e
Th
e
r
e
w
e
r
e
n
o
c
h
a
n
g
e
s
t
o
t
h
e
b
u
d
g
e
t
s
i
n
c
e
t
h
e
p
r
i
o
r
m
e
e
t
i
n
g
.
Du
e
t
o
S
h
e
l
l
y
L
e
a
v
e
n
s
’
r
e
s
i
g
n
a
t
i
o
n
,
t
h
e
C
o
m
m
i
s
s
i
o
n
w
i
l
l
c
h
o
o
s
e
a
n
e
w
T
r
e
a
s
u
r
e
r
a
t
i
t
s
n
e
x
t
m
e
e
t
i
n
g .
Je
f
f
e
r
s
o
n
C
o
u
n
t
y
H
i
s
t
o
r
i
c
a
l
S
o
c
i
e
t
y
Ch
a
i
r
N
i
c
h
o
l
s
sh
a
r
e
d
t
h
a
t
t
h
e
H
i
s
t
o
r
i
c
a
l
S
o
ci
e
t
y
h
a
d
r
e
q
u
e
s
t
e
d
t
o
u
s
e
a
pr
e
v
i
o
u
s
l
y
a
p
p
r
o
v
e
d
$
6
5
0
g
r
a
n
t
f
o
r
a
l
i
v
e
s
t
r
e
a
m
e
d
a
n
d
ra
d
i
o
-
b
r
o
a
d
c
a
s
t
e
d
c
o
n
c
e
r
t
f
e
a
t
ur
i
n
g
G
r
a
c
e
L
o
v
e
.
D
u
e
t
o
th
e
p
u
b
l
i
c
h
e
a
l
t
h
c
r
i
s
e
s
,
t
h
e
Hi
s
t
o
r
i
c
a
l
S
o
c
i
e
t
y
c
o
u
l
d
n
o
t
ho
l
d
t
h
e
F
i
r
s
t
S
a
t
u
r
d
a
y
e
v
e
n
t
s
d
e
s
c
r
i
b
e
d
i
n
i
t
s
o
r
i
g
i
n
a
l
g ra
n
t
a
p
p
l
i
c
a
t
i
o
n
.
Th
e
C
o
m
m
i
s
s
i
o
n
v
o
t
e
d
6
-
0
,
w
i
t
h
S
h
el
l
y
L
e
a
v
e
n
s
r
e
c
u
s
e
d
,
t
o
fu
n
d
$
6
5
0
t
o
w
a
r
d
a
n
h
o
n
o
r
a
r
i
u
m
f
o
r
G
r
a
c
e
L
o
v
e
i
n
c
o
n
n
e
c
t
i
o
n
wi
t
h
t
h
e
N
o
v
e
m
b
e
r
6
th
c
o
n
c
e
r
t
.
El
e
c
t
i
o
n
o
f
V
i
c
e
C
h
a
i
r
Sh
e
l
l
y
L
e
a
v
e
n
s
n
o
m
i
n
a
t
e
d
J
u
l
i
e
J
o
h
n
s
o
n
a
s
V
i
c
e
C
h
a
i
r
;
s
h
e
de
c
l
i
n
e
d
.
D
a
n
G
r
o
u
s
s
m
a
n
n
o
m
i
n
a
t
e
d
J
o
e
G
i
l
l
a
r
d
;
t
h
e
Co
m
m
i
s
s
i
o
n
u
n
a
n
i
m
o
u
s
l
y e
l
e
c
t
e
d
J
o
e
G
i
l
l
a
r
d
a
s
V
i
c
e
C
h
a
i
r
.
Pu
b
l
i
c
A
r
t
C
o
m
m
i
t
t
e
e
A
p
p
o
i
n
t
m
e
n
t
s
Ch
a
i
r
N
i
c
h
o
l
s
a
p
p
o
i
n
t
e
d
M
i
c
h
e
l
l
e
H
a
g
e
w
o
o
d
a
s
C
h
a
i
r
a
n
d
D
a
n
Gr
o
u
s
s
m
a
n
,
J
a
s
o
n
V
i
c
t
o
r
S
e
r
i
n
u
s
,
a
n
d
N
a
n
T
o
b
y
T
y
r
r
e
l
l
a
s
me
m
b
e
r
s
o
f
t
h
e
P
u
b
l
i
c
A
r
t
Co
m
m
i
t
t
e
e
.
T
h
e
C
h
a
i
r
a
l
s
o
re
c
o
m
m
e
n
d
e
d
t
h
a
t
M
i
c
h
e
l
l
e
b
e
i
n
v
o
l
v
e
d
i
n
t
h
e
w
a
y
f
i
n
d
i
n
g
s
i
g
n
pr
o
j ec
t
w
i
t
h
M
a
i
n
S
t
r
e
e
t
;
D
a
n
a
g re
e
d
t
o
s
e
r
v
e
a
s
b
a
c
k
-
u
p
.
To
p
i
c
Mo
t
i
o
n
s
/
R
e
c
o
m
m
e
n
d
a
t
i
o
n
/
A
c
t
i
o
n
On
e
-
A
c
t
P
l
a
y
C
o
m
p
e
t
i
t
i
o
n
C
o
m
m
i
s
s
i
o
n
e
r
s
e
x
p
r
e
s
s
e
d
gr
e
a
t
a
p
p
r
e
c
i
a
t
i
o
n
f
o
r
t
h
i
s
p
r
o
g
r
a
m
a
n
d
d
i
s
c
u
s
s
e
d
w
h
e
t
h
e
r
to
c
o
n
t
i
n
u
e
f
u
n
d
i
n
g
i
t
a
s
t
h
e
C
o
m
m
i
s
s
i
o
n
’
s
o
n
l
y
r
e
c
u
r
r
i
n
g
y ea
r
l
y c
o
m
m
i
t
m
e
n
t
.
Th
e
C
o
m
m
i
s
s
i
o
n
v
o
t
e
d
5
-
2
n
o
t
t
o
s
t
a
r
t
a
n
y
y
e
a
r
w
i
t
h
p
r
e
-
es
t
a
b
l
i
s
h
e
d
f
u
n
d
i
n
g
o
b
l
i
g
a
t
i
o
n
s
t
o
a
n
y
o
r
g
a
n
i
z
a
t
i
o
n
.
An
g
e
l
o
f
t
h
e
A
r
t
s
a
n
d
P
a
t
r
o
n
o
f
t
h
e
A
r
t
s
Th
e
C
o
m
m
i
s
s
i
o
n
v
o
t
e
d
u
n
a
n
i
m
o
u
s
l
y
t
o
p
u
t
t
h
e
a
w
a
r
d
p
r
o
g
r
a
m
on
h
o
l
d
u
n
t
i
l
2
0
2
2
.
20
2
1
W
o
r
k
P
l
a
n
T
h
e
r
e
w
a
s
g
e
n
e
r
a
l
a
g
r
e
e
m
e
n
t
t
o
d
i
s
c
u
s
s
t
h
e
2
0
2
1
w
o
r
k
p
l
a
n
a
t
th
e
C
o
m
m
i
s
s
i
o
n
’
s
D
e
c
e
m
b
e
r
m
e
e
t
i
n
g .
Re
v
i
e
w
o
f
A
p
p
l
i
c
a
t
i
on
f
o
r
F
i
n
a
n
c
i
a
l
S
u
p
p
o
r
t
Th
e
C
o
m
m
i
s
s
i
o
n
v
o
t
e
d
u
n
a
n
i
m
o
u
s
l
y
t
o
c
h
a
n
g
e
“
A
d
d
r
e
s
s
”
t
o
“E
v
e
n
t
L
o
c
a
t
i
o
n
”
a
n
d
m
o
v
e
t
h
a
t
b
o
x
b
e
l
o
w
“
D
a
t
e
(
s
)
o
f
E
v
e
n
t
(
s
)
.
”
Th
e
r
e
w
a
s
g
e
n
e
r
a
l
a
g
r
e
e
m
e
n
t
t
o
co
n
t
i
n
u
e
d
i
s
c
u
s
s
i
n
g
t
h
e
f
u
n
d
i
n
g
ap
p
l
i
c
a
t
i
o
n
m
a
t
e
r
i
a
l
s
a
t
t
h
e
D
e
c
e
m
b
e
r
m
e
e
t
i
n
g .
Ne
x
t
M
e
e
t
i
n
g
:
De
c
e
m
b
e
r
2
,
2
0
2
0
a
t
3
:
0
0
p
.
m
.
Ad
j
o
u
r
n
:
Th
e
m
e
e
t
i
n
g
w
a
s
a
d
j
o
u
r
n
e
d
a
t
5
:
0
3
p
.
m
.
Ar
t
s
Co
m
m
i
s
s
i
o
n
20
2
0
Gr
a
n
t
Fu
n
d
i
n
g
_
R
e
v
i
s
e
d
11
/
1
3
/
2
0
Or
g
a
n
i
z
a
t
i
o
n
E
v
e
n
t
C
o
n
t
a
c
t
Pr
e
v
i
o
u
s
l
y
Ap
p
r
o
v
e
d
Gr
a
n
t
s
St
a
t
u
s
Pa
i
d
ou
t
fr
o
m
or
i
g
bu
d
g
e
t
Cu
r
r
e
n
t
bu
d
g
e
t
pr
o
p
o
s
a
l
s
No
t
e
s
BU
D
G
E
T
2
4
,
6
0
0
.
0
0
$
7,5
0
0
.
0
0
$
Re
v
i
s
e
d
20
2
0
Bu
d
g
e
t
/
I
s
s
u
e
d
Au
g
u
s
t
20
2
0
Ce
n
t
r
u
m
St
o
r
y
t
e
l
l
i
n
g
ev
e
n
t
G
e
o
r
g
e
Ma
r
i
e
1
,
2
0
0
.
0
0
$
un
k
n
o
w
n
‐
$
1,
2
0
0
.
0
0
$
Fu
n
d
s
on
ho
l
d
ti
l
l
en
d
of
ye
a
r
An
d
r
e
a
La
w
s
o
n
Vi
s
i
o
n
s
in
Mo
t
i
o
n
1
,
3
0
0
.
0
0
$
Co
m
p
l
e
t
e
d
1,
3
0
0
.
0
0
$
‐
$
PA
I
D
St
o
r
y
b
o
r
n
e
He
a
r
t
St
o
r
i
e
s
B
o
n
n
i
e
Ob
r
e
m
s
k
i
1
,
5
0
0
.
0
0
$
Co
m
p
l
e
t
e
d
2,
3
0
0
.
0
0
$
‐
$
PA
I
D
St
o
r
y
b
o
r
n
e
fa
c
i
l
i
t
y
re
n
t
a
l
8
0
0
.
0
0
$
Co
m
p
l
e
t
e
d
40
0
.
0
0
$
‐
$
PA
I
D
Ma
n
y
Mo
o
n
s
on
e
‐wo
m
a
n
sh
o
w
Ph
i
n
a
Pi
p
a
1
,
0
0
0
.
0
0
$
Ca
n
c
e
l
e
d
‐
$
‐
$
Ma
n
d
a
l
a
Te
e
n
in
i
t
i
a
t
i
v
e
M
a
r
c
We
i
n
b
l
a
t
t
1
,
2
2
0
.
0
0
$
Co
m
p
l
e
t
e
d
‐
$
1,0
1
3
.
0
0
$
PA
I
D
(r
e
q
u
e
s
t
e
d
le
s
s
th
a
n
gr
a
n
t
am
o
u
n
t
)
PT
Ba
l
l
e
t
Gis
e
l
l
e
Je
n
n
i
f
e
r
Ha
r
d
e
s
t
y
1
,
0
0
0
.
0
0
$
Ca
n
c
e
l
e
d
‐
$
‐
$
Gw
e
n
Fr
a
n
z
Eu
g
e
n
e
Fr
i
e
s
e
n
wo
r
k
s
h
o
p
9
7
5
.
0
0
$
un
k
n
o
w
n
‐
$
97
5
.
0
0
$
Or
i
g
i
n
a
l
l
y
ca
n
c
e
l
l
e
d
,
mi
g
h
t
do
on
l
i
n
e
co
n
c
e
r
t
Je
f
f
Co
Fa
r
m
e
r
s
Ma
r
k
e
t
ma
r
k
e
t
mu
s
i
c
A
m
a
n
d
a
Mi
l
h
o
l
l
a
n
d
2,
0
0
0
.
0
0
$
Ca
n
c
e
l
e
d
‐
$
‐
$
PT
Su
m
m
e
r
Ba
n
d
co
n
c
e
r
t
s
S
t
e
v
e
Re
e
d
50
0
.
0
0
$
Ca
n
c
e
l
e
d
‐
$
50
0
.
0
0
$
So
n
g
w
r
i
t
i
n
g
wo
r
k
s
Me
m
o
r
y
Ca
f
e
s
J
u
d
i
t
h
Fr
e
e
d
m
a
n
5
0
0
.
0
0
$
Co
m
p
l
e
t
e
d
50
0
.
0
0
$
‐
$
4 PT
Pr
o
d
u
c
t
i
o
n
s
co
n
c
e
r
t
Bo
b
Fr
a
n
c
i
s
3
1
5
.
0
0
$
Ca
n
c
e
l
e
d
‐
$
‐
$
Aa
r
o
n
As
i
s
/
C
e
n
t
r
u
m
Fo
r
t
Wo
r
d
s
1
,
5
0
0
.
0
0
$
Co
m
p
l
e
t
e
d
‐
$
1,
5
0
0
.
0
0
$
PA
I
D
JC
H
S
Fi
r
s
t
Sa
t
u
r
d
a
y
T
a
r
a
Mc
C
a
u
l
e
y
6
5
0
.
0
0
$
Co
m
p
l
e
t
e
d
‐
$
65
0
.
0
0
$
PA
I
D
(c
h
a
n
g
e
d
to
Gr
a
c
e
Lo
v
e
co
n
c
e
r
t
)
Su
z
a
n
n
e
Ca
r
l
s
o
n
BL
M
mu
r
a
l
4
6
8
.
0
0
$
Co
m
p
l
e
t
e
d
46
8
.
0
0
$
‐
$
PA
I
D
Sp
e
c
i
a
l
Ev
e
n
t
:
KC
P
T
Pl
a
y
f
e
s
t
On
e
Ac
t
Pl
a
y
Pla
y
w
r
i
g
h
t
Wo
r
k
s
h
o
p
/
I
n
s
t
r
u
c
t
o
r
90
0
.
0
0
$
PA
I
D
Pla
y
w
r
i
g
h
t
Ju
d
g
e
s
(3
)
‐
$
Co
m
p
e
t
i
t
i
o
n
no
t
he
l
d
in
20
2
0
Pla
y
w
r
i
g
h
t
Pr
o
d
u
c
t
i
o
n
Ri
g
h
t
s
35
0
.
0
0
$
Us
u
a
l
l
y
ge
t
in
v
o
i
c
e
s
in
Ma
r
c
h
‐
se
n
t
re
m
i
n
d
e
r
to all 6 August.
Pla
y
w
r
i
g
h
t
Li
c
e
n
s
e
Fe
e
‐
Le
o
n
a
r
d
Go
o
d
i
s
m
a
n
12
5
.
0
0
$
PA
I
D
Pla
y
w
r
i
g
h
t
Li
c
e
n
s
e
Fe
e
‐
An
g
e
l
a
Gy
u
r
k
o
12
5
.
0
0
$
PA
I
D
Pla
y
w
r
i
g
h
t
Li
c
e
n
s
e
Fe
e
‐
Do
u
g
Gi
v
e
n
12
5
.
0
0
$
PA
I
D
To
t
a
l
Ap
p
r
o
v
e
d
Gr
a
n
t
s
be
f
o
r
e
CO
V
I
D
14
,
4
6
0
.
0
0
$
To
t
a
l
pa
i
d
ou
t
fr
o
m
or
i
g
i
n
a
l
bu
d
g
e
t
be
f
o
r
e
Ma
r
c
h
20
2
0
5,
8
6
8
.
0
0
$
Am
o
u
n
t
PA
I
D
fr
o
m
ne
w
$7
5
0
0
bu
d
g
e
t
2,7
6
3
.
0
0
$
On
e
Ac
t
Pl
a
y
ob
l
i
g
a
t
i
o
n
fr
o
m
ne
w
bu
d
g
e
t
35
0
.
0
0
$
Am
o
u
n
t
pr
o
p
o
s
e
d
fr
o
m
pr
e
‐CO
V
I
D
pr
o
p
o
s
a
l
s
(u
n
k
n
o
w
n
s
)
3,
3
2
5
.
0
0
$
6,4
3
8
.
0
0
$
Re
m
a
i
n
i
n
g
if
al
l
is
fu
n
d
e
d
fr
o
m
ne
w
bu
d
g
e
t
1,
0
6
2
.
0
0
$
1 of 3 (continue on back)
City of Port Townsend Arts Commission
Application for Financial Support
Use additional space as needed. We encourage applicants to submit the application as an attachment to an email.
Please submit at least one month ahead of the event and one week prior to the next Arts Commission meeting.
Return completed applications to artscomm@cityofpt.us
Date of Application
Organization Name
Responsible Individual
If under the age of 18, please provide the name of an adult
willing sign an agreement with the City on the applicant’s behalf
Phone Number Email
Project or Event Name
Event Location
Date(s) of Event(s)
Amount Requested
Admission Charge $ Donations accepted? ☐Yes ☐No
Is there at least one free or “pay what you wish” performance? ☐Yes ☐No
Total Budget $ Please attach the proposed budget for this event.
List other sponsoring agencies
to whom you have applied
Has the venue for the event(s) been assessed as ADA accessible? (If yes, please attach a copy
of the assessment report or complete the attached Venue Accessibility Statement.)
☐Yes
☐No
Describe the public benefit to the community:
2 of 3 REV02/10/20
Explain how the City’s funding will support the project. If the project can still be done without City funding,
show how the requested funds will improve the project:
Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is
designed to bring in visitors from the area, how you will advertise to those visitors:
If this event has received Arts Commission funding in the past, please explain any proposed changes to the
event and any change in the requested funding amount.
Please attach the proposed budget for this event.
3 of 3 REV02/10/20
VENUE ACCESSIBILITY STATEMENT
According to the Americans with Disabilities Act of 1992, individuals with disabilities are protected from
discrimination "in the enjoyment of any right, privilege, advantage, or opportunity enjoyed by others in the
services, programs, or activities provided or made available [funded] by local governments, their
instrumentalities or agencies.”
Thus, in order to operate legally and to assure that ALL members of our community may benefit from arts
events funded (wholly or in part) through the PT Arts Commission any event receiving funding must be held
in an accessible venue and that accessibility and any inaccessible aspects of a venue be noted in the
publicity for each event.
"Accessible" means that anyone in a wheelchair, scooter, walker or on crutches or cane(s) can gain access
and entry to and enjoy/participate in the event being held as can anyone who is temporarily able-bodied -
this includes access to accessible restroom/ toilet facilities.
The accessibility of several Port Townsend area venues are on record. If you are not sure, DASH (Disability
Awareness Starts Here) has agreed to do assessments free of charge. Call 360-379-0274, or 360-379-
5064.
Please check each question below. For further information, consult the booklet “People First: Planning
Events Everyone Can Attend," which is available in City Hall, 2nd floor.
Can a person with mobility issues or using walker, crutches, wheelchair, or scooter:
☐ Park near venue in a Handicapped Parking space?
☐ Enter the building without assistance? (i.e. no stairs or barriers to entry, door able to be
opened with closed fist and not too heavily weighted minimum)
☐ Enjoy/participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair
seating, elevator or lift if more than one floor minimum)
☐ Are the restroom/toilet facilities accessible? (i.e., toilet at least 17" high, grab bars minimum
requirements)
ORGANIZATION NAME:
PROJECT NAME:
DATE:
Please Specify
if the funds are
Secured or
Anticipated
Amount
Grant Amount
Requested
from PTAC
Amount
-$ -$
-$
-$ -$
-$ -$ -$ -$
-$ -$
-$ -$
-$ -$
-$ -$ -$ -$
-$ -$
-$ -$
-$ -$
Total Project Expenses (must equal project income)
Amount requested from Port Townsend Arts CommissionTotal Income from Other SourcesTotal Project Income (must equal your project expenses)
Port Townsend Arts Commission Funding Request Budget Template
INCOME EXPENSES
Instructions: Enter descriptions and amounts in the appropriate columns. For "Help," click on a cell with a red triangle in the corner.
Source of Income Detailed Expenses
Grant amount requested from PTAC
Income from other sources
Who do we fund?
The Port Townsend Arts Commission (PTAC) can fund either organizations or individuals
who are bringing public art to the Port Townsend area.
What is funding available for?
We fund projects that bring the arts to the public, meaning that it funds projects with artistic
merit that culminate in some sort of an event that is open to the public. This often means a
performance, but it can include things like exhibitions, talks, screenings, or any arts
education related public project. First time applicants are strongly encouraged. Each PTAC
funded event must have either free entry, or at least one pay-what-you-want performance.
Please note that every project must have an event taking place in the calendar year in which
it was approved. This can get a little tricky if your event is in early January, so please keep
that in mind when you are applying.
When should I submit my application?
We take applications year round with the deadline based on your project, so you don’t have
to worry about missing a once a year deadline. We review applications in the order in which
they are received, and currently we are able to see nearly all of our applications each month.
If you submitted an application with us and your event is more than a month out, and it
happens to be a busy month, we may bump your application review to the next month.
In general, we recommend that you apply early in the year when we still have our full funding
budget, and that you apply well in advance of your event. Our meetings are the first
Wednesday of every month, so in order to be considered you should submit by the 20th of
the month prior to the one you would like to be reviewed in.
Can my event be funded after it’s happened?
In short, no. But we are more likely to fund your next project if you can prove that you have
successfully created other events.
What is LTAC and how do I get LTAC funding?
LTAC is the lodging tax that is collected from hotels and b&bs in the city, and used to fund
programs that bring more tourists to our area. PTAC was given some of these funds that
they can pass on to arts organizations who can prove that their event brings in outside
visitors. As an example, you are advertising your event in Seattle, and you are able to collect
some kind of data on how many people from outside Jefferson County have attended your
event.
What are ways I can track out of town participants for LTAC?
If you are using a digital advertising platform you can request that data from the person that
you bought ads from, that’s the high tech way of going about it. A low tech approach would
be asking for a show of hands if you’re holding an event where you’ll have everyone's
attention, or asking for a zip code at the door. As long as you are able to include this data
and the way that you tracked it, we’ll be happy to release LTAC funds to you.
I’ve submitted my application, now what?
PTAC will review your application at our next meeting, which is the first Wednesday of the
month. You’ll get an invitation to join us for the review processes if your application is going
to be reviewed. We highly recommend that you do this, you’ll have a chance to clarify any
points we may have questions over, and your passion for your project can help us to see the
benefit it will have for our community.
We will make a decision on funding at that meeting, and if you are unable to attend you will
be notified of our decision via email.
My Application was approved! What happens next?
Congratulations! We know you’ll create something fantastic for our community. Now the city
is going to issue you a contract requiring your event to happen as indicated. After your event
takes place you’ll need to submit an invoice and a follow-up report. After you’ve submitted
these, then the city will issue a payment.
I’d like to change elements of the project that you have already approved. What do I
need to do to make sure you’ll still fund me?
PTAC needs to be kept in the loop. If you need to make changes to your project that is ok,
we understand that sometimes things need to be modified, but in order to be transparent to
the community we need to make sure that those changes are in the public interest. Please
email PTAC your changes so that we can discuss them and approve them at the next PTAC
meeting.
If you do not let us know about any changes, then we may not be able to release the funds
to you for your project.
PORT TOWNSEND ARTS COMMISSION
FINANCIAL SUPPORT FOLLOW-UP REPORT
If you or your organization has been granted financial support, we are asking you to complete this form within
30 days of the event or completion of the project you applied for. Your timely submission of this follow-up
report will help us document future requests for budget allocations by the City.
Organization/Individual(s) _Port Townsend Summer Band_________________ _____
Date ___11/6/20
Address _P.O. Box 424___________________________________
Phone 360-385-4245_________
Contact Person V. Steve Reed_ E-Mail Address
_steve.reed@cablespeed.com____________
BRIEF DESCRIPTION OF PROJECT
(If pertinent, compare the outcome with your own expectations):
There were to be seven free concerts in 2020. Due to the Covid-19 crisis the Band was unable
to perform
ATTENDANCE DATA
(Include comparison with previous events/projects) :
None
SUMMARY OF EXPENSES
(such categories as materials, royalties, technical production, location rental, professional services, publicity) :
Because the Band was unable to perform, it had minimal printing costs in 2020, the expense
identified in the Funding Request. Fixed costs (insurance, storage and American Association
of Concert Bands license) totaled $1,312.
SUMMARY OF REVENUES
(sales, door receipts, awards etc.) :
2020 donations totaled $1,468
COMMENTS
The Port Townsend Summer Band continues to appreciate the support it of the Port
Townsend Arts Commission. Hopefully we will be able to have a normal 2021 season
entertaining people in our community.
PORT TOWI\SEND ARTS COMMISSION
FINAI{CIAL SUPPORT FOLLOW-UP REPORT
If you or your organization has been granted financial support, we are asking you to complete this form within
3o days of the event or completion of the project you applied for. Your timely submission of this follow-up
report will help us document future requests for budget allocations by the City.
Organization/Individual(s)Jefferson County Historical Society rate 1 111012020
Address 540 Water St Phone 360-385-1003
contact person Tara McCauley E_Mail Address tara@chsmuseu m.com
BRIEF DESCRIPTION OF PROJECT
(If pertinent, compare the outcome with your own expectations):
A concert with Grace Love, co-presented with KPTZ, The Production Alliance, and
Salish Sound on November 6, 2020 at 7PM. The event was both livestreamed and
broadcast on the radio, and was free to all to watch/listen.
ATTENDANCE DATA
(Include comparison with previous events/projects) :
Approximately 75 people tuned in to the livestream throughout the evening; we don't
have data on how many folks listed to the radio. Compared to our October First Friday
Lecture event which was conducted via Zoom and saw an audience of 25, this is 3X
SUMMARY OF EXPENSES
(such categories as materials, royalties, technical production, location rental, professional services, publicity)
$gSO honorarium to Grace Love
$165 printing costs for posters and fliers
SUMMARY OF REVENUES
(sales, door receipts, awards etc.) :
$o
COMMENTS
We feel this was an awesome communtuty event, and a great team of partners to work
with! We're super grateful for PTAC's support.