HomeMy WebLinkAbout101320 Packet Lodging Tax Advisory Committee Meeting
Tuesday, October 13, 2020 3 to 5 p.m. City Hall, 250 Madison St., 3rd Floor Conference Room
****The State of Emergency declared by Governor Inslee temporarily prohibits in-
person contacts with the public required by the Open Public Meetings Act and the
Public Records Act. The May 29, 2020 Public Health Order by Jefferson County Health
Officer Thomas Locke also states no in-person meetings are allowed. Council will be
participating by teleconference****
Submit public comment emails to be read aloud (up to three minutes per person) to:
publiccomment@cityofpt.us or join in person via computer or tablet at
http://joinwebinar.com enter the 9 digit Webinar ID 532-630-139 or listen by phone
only (listening mode only) United States: +1 (631) 992-3221 access code: 582-896-426#
Local Dial In – (360) 390-5064 access code: 582-896-426# I. Call to Order II. Approval of Minutes III. Lodging Tax Revenue Reports IV. 2021 Budget V. Committee Announcements VI. Adjourn
Next meetings in 2020: January 12, April 13, July 13, and October 12, 2021 from 3 to 5 p.m. Mark your calendars and save the dates!
LODGING TAX ADVISORY COMMITTEE SPECIAL MEETING MINUTES
DATE: October 23, 2019 START TIME: 1:30 p.m. LOCATION: City Hall Conference Room 3
VOTING MEMBERS PRESENT: Michelle Sandoval (Chair), Sherri Hanke, Amanda Milholland, Janette Force, Denise Winter, Dave
Robison (Cody Griffith), Nathan Barnett
NON-VOTING MEMBERS PRESENT: Mari Mullen, Arlene Alen
MEMBERS EXCUSED: Cindy Finnie, Barb Trailer, Karen Clemens,
MEMBERS ABSENT: Bill Roney
CITY STAFF PRESENT: Interim City Manager Nora Mitchell, Deputy City Clerk Haylie Clement
Topic Action
Chair Michelle Sandoval called the meeting to order at 1:30 p.m.
Lodging Tax Advisory Committee 2020 Budget: Interim City Manager Nora Mitchell presented the proposed budget. The Committee discussed revenue projections, restructuring of Chamber contract, forms of advertising, infrastructure needs, and winter marketing.
It was discussed that the scope of services with the Chamber could be revisited at the January meeting.
The Committee moved to recommend the proposed 2020 LTAC Budget with the allocations for public restrooms, Arts Commission, and Wood Boat Facility Rental
removed and with the Chamber contract totaling $303,000. The motion passed unanimously
Next Regular Meeting: January 14, 2020
Adjourn: The meeting adjourned at 3:45 p.m.
LODGING TAX ADVISORY COMMITTEE MEETING MINUTES
DATE: January 14, 2020 START TIME: 3:00 p.m. LOCATION: City Hall Conference Room 3
VOTING MEMBERS PRESENT: Michelle Sandoval (Chair), Sherri Hanke, Amanda Milholland, Karen Clemens, Barb Trailer, Janette
Force, Dave Robison (Cody Griffith), Nathan Barnett
NON-VOTING MEMBERS PRESENT: Mari Mullen, Arlene Alen
MEMBERS EXCUSED: Cindy Finnie, Denise Winter
MEMBERS ABSENT: Bill Roney
CITY STAFF PRESENT: Finance and Administrative Services Director Nora Mitchell, City Manager John Mauro,
Deputy City Clerk Haylie Clement
Topic Action
Chair Michelle Sandoval called the meeting to order at 3:00 p.m.
Approval of Minutes: October 8, 2019 Unanimous Approval
Lodging Tax Revenue Reports and 2019 Year End Reports: Finance and
Administrative Services Director Nora Mitchell presented on the final 2019 revenues
and budget actuals. City Manager John Mauro joined the meeting and the Committee provided introductions. Nora Mitchell explained that the projected revenues for 2020 are listed at a lower amount to account for possible changes in the economy.
Chamber Marketing Report: Alene Alen updated the Committee on current
marketing efforts. The group discussed changes in transferring the communications contract over the Chamber.
Infrastructure and Capital projects Update: John Mauro briefed the Committee
current and future capital projects.
Committee Announcements: Committee members each provided updates on recent events and projects within each organization.
Chamber Contract: John Mauro indicated that he would be working with the
Chamber on the current contract details.
Next Regular Meeting: April 14, 2020
Adjourn: The meeting adjourned at 4:57 p.m.
LODGING TAX ADVISORY COMMITTEE SPECIAL MEETING MINUTES
DATE: September 14, 2020 START TIME: 1:30 p.m. LOCATION: City Hall
VOTING MEMBERS PRESENT: Pam Adams (Chair), Sherri Hanke, Janette Force, Denise Winter, Cody Griffith, Nathan Barnett,
Cindy Finnie, Barb Trailer, Karen Clemens
NON-VOTING MEMBERS PRESENT: Mari Mullen, Arlene Alen
MEMBERS EXCUSED: Amanda Milholland
CITY STAFF PRESENT: City Manager John Mauro, Finance and Administrative Services Director Nora Mitchell,
Deputy City Clerk Haylie Clement
Topic Action
Chair Pam Adams called the meeting to order at 1:30 p.m.
2020 and 2021 Revenue Projections: Finance and Administrative Services Director Nora Mitchell provided an overview of the year to date trends highlighting the recent downturn. The Committee noted a calculation error on the budget spreadsheet. The group discussed 2021 revenue projections with Nora Mitchell providing detail on how the projected revenues are calculated.
Priorities for 2020 4th Quarter and 2021 Budget: Nora Mitchell led the review of 2020 expenses identifying which items were complete and which remain unspent. Committee Members expressed the desire to move forward with the winter lighting allocation.
Chamber Contract: Arlene Alen briefed the Committee on current operations and detailed action taken to reduce or eliminate expenses.
Budget Discussion Continued: It was discussed that formulating a
recommendation for the remaining 2020 budget was a priority at this meeting. Nora Mitchell explained that if a lean option is adopted for the 2021 budget, there is always the possibility to approve additional expenses if revenues improve.
There was general agreement to postpone
any action on the 2021 budget to the October regular meeting. The Committee unanimously approved a motion to adopt the presented City
Manager’s recommendation to the 2020 budget with the calculation error corrected.
Next Regular Meeting: January 14, 2020
Adjourn: The meeting adjourned at 3:00 p.m.
City of Port Townsend
LTAC Revenue Summarized between Gov't & Non Gov't Entities - YTD through the period ending:
Entity Type 2020 Proj 2020 YTD 2019 2018 2017 2016 2015 2014 2013 2012 2011
Non Gov't $184,823.40 $168,754.21 $397,343.74 $385,369.43 $368,824.64 $360,091.31 $318,065.30 $279,527.10 $275,710.16 $251,051.72 $246,363.62
Gov't $55,176.60 $36,698.04 $166,672.78 $148,702.70 $139,678.42 $114,846.28 $125,793.98 $82,633.50 $90,971.98 $98,878.98 $103,806.18
Total $240,000.00 $205,452.25 $564,016.52 $534,072.13 $508,503.06 $474,937.59 $443,859.28 $362,160.60 $366,682.14 $349,930.70 $350,169.80
*Gov't includes:Boat Haven Fuel Dock / Port 2020 YTD % Collected:42.8%2020 YTD 2019
County Fair Assn of Jefferson County 2019 YTD % Collected:65.4%Other Gov't $13,873.76 $41,151.44
WA State Parks & Recreation Commission PDA $22,824.28 $125,521.34
Washington State Council of AYH Total Gov't $36,698.04 $166,672.78
Fort Worden Public Development Authority
September 30, 2020
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
2020 Proj 2020 YTD 2019 2018 2017 2016 2015 2014 2013 2012 2011
LTAC Ten Year Revenue Trend
Total Non Gov't Gov't
City of Port Townsend
LTAC Revenue Summarized between Gov't & Non Gov't Entities - YTD
Entity Type 2020 YTD 2019 2018 2017 2016 2015 2014 2013 2012 2011
Non Gov't $168,754.21 265,073.10$ 251,919.09 $244,773.32 $242,896.74 $209,401.90 $177,497.70 $176,879.60 $163,391.34 $161,144.48
Gov't*$36,698.04 103,989.78$ 95,294.84 $89,889.52 $74,210.76 $87,063.02 $49,669.22 $60,085.52 $66,962.06 $71,981.50
Total $205,452.25 369,062.88$ $347,213.93 $334,662.84 $317,107.50 $296,464.92 $227,166.92 $236,965.12 $230,353.40 $233,125.98
Boat Haven Fuel Dock / Port 2020 YTD % Collected:42.8%2020 YTD 2019 YTD
County Fair Assn of Jefferson County 2019 YTD % Collected:65.4%Other Gov't $13,873.76 $25,774.66
WA State Parks & Recreation Commission PDA $22,824.28 $78,215.12
Washington State Council of AYH Total Gov't $36,698.04 $103,989.78
Fort Worden Public Development Authority
September 2011 - 2020
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
2020 YTD 2019 2018 2017 2016 2015 2014 2013 2012 2011
LTAC TEN YEAR REVENUE TREND -YTD
Total Non Gov't Gov't*
Lodging Tax Fund Preliminary 2019 Results, 2020 Projected, & 2021 Proposed Budget
FOR DISCUSSION PURPOSES 2017 Actual 2018 Actual 2019 Actual 2020 Budget
2020 w/50%
reduction April-
Dec 2021 Proposed
Revenues
Lodging Tax 508,503 534,185 564,313 540,000 240,000 324,000
Investment Income - 1,616 3,811 3,500 1,696 627
Total Revenues 508,503 535,802 568,124 543,500 241,696 324,627
Expenses
Recipient Expenses
Jefferson County Chamber of Commerce Visitor Center Operations 121,150 176,000 293,500 303,000 192,208 -
CP Communications & Advertising Marketing 146,268 161,991 - -
Winter Marketing Marketing 20,000 21,526 - -
City of Port Townsend Miscellaneous - Facility Waivers 6,835 9,040 - -
City of Port Townsend Performing Arts Study 10,000 - - -
NW Maritime Center Sponsorships - Wooden Boat 10,000 10,000
Arts Commission Sponsorships - Arts Events 10,000
Creative District Sponsorships - Grant
City of Port Townsend Sponsorships - Facilty Rental Waivers 9,600 10,000 -
Fort Worden Infrastructure 30,000 25,000 25,000 25,000 25,000 -
City of Port Townsend Big Belly Contract 9,810 10,300 10,300 10,300
City of Port Townsend Printing & Publishing - 3,500 3,500 -
Downtown Lighting Project Winter Lighting (tourism infrastructure)52,205 15,000 15,000 15,000
Downtown Lighting - Additional Funding Tree well lighting - 50,000 50,000 -
City of Port Townsend Restroom Fund Reserve - -
City of Port Townsend Debt service transfer 100,000 125,000 125,000 125,000 125,000 125,000
City of Port Townsend General Fund O/H Allocation 9,361 12,838 9,908 21,824 21,824 15,833
Total Expenditures 443,614 541,395 545,023 563,624 442,832 166,133
Revenues Less Expenses 64,889 (5,593) 23,101 (20,124) (201,136) 158,494
Beginning Fund Balance 187,612 252,501 246,908 270,009 270,009 69,728
Ending Fund Balance 252,501 246,908 270,009 249,885 69,728 228,222