HomeMy WebLinkAbout092220 Agenda PacketParks, Recreation & Tree Advisory Board Meeting Agenda
September 22, 2020 - 4:30 p.m.
City Hall, 1st Floor Conference Room
****The State of Emergency declared by Governor Inslee temporarily prohibits in-person contacts with the
public required by the Open Public Meetings Act and the Public Records Act. The May 29, 2020 Public Health
Order by Jefferson County Health Officer Thomas Locke also states no in-person meetings are allowed.
Council will be participating by teleconference****
Submit public comment emails to be read aloud (up to three minutes per person) to:
publiccomment@cityofpt.us or join in person via computer or tablet at http://joinwebinar.com enter the 9
digit Webinar ID 489-143-707 or listen by phone only (listening mode only) United States: +1 (631) 992-3221
access code: 177-060-048#
Local Dial In – (360) 390-5064 access code: 177-060-048#
I. Call to Order/Roll Call
II. Approval of Agenda
III. Approval of August 25, 2020 Minutes
IV. Public Comment (3 minutes per person)
V. Old Business
A. Arbor Day Proclamation – Debbie (10 minutes)
VI. New Business
A. Recreation and Maintenance Update – Alex (5 minutes)
B. 2021 Budget Update – Alex (5 minutes)
C. Golf Course Public Engagement – Alex, Board (10 minutes)
D. Golf Course Alternative Use Ideas Conversation – Alex, Board (45
minutes)
VII. Next Regularly Scheduled Meeting: October 27, 2020
VIII. Public Comment (3 minutes per person) and Board Comment (may include
proposed agenda items for future meetings)
IX. Adjourn
2020 Proposed Workplan (in priority order):
1. Parks, Recreation and Open Space (PROS) Plan 6-year update 2. Dog park rules and leash law communication plan
3. Park rules
4. Name recommendations for parks 5. Notable/landmark trees brochure 6. Tree list (large/tall/park trees; species to avoid)
Parking Lot
Tree Conservation Ordinance
Parks, Recreation & Trees Advisory Board Special Meeting Minutes
Date: 8/25/20 Time: 4:30 p.m. Location: Virtual Conference Call Meeting
Members Present: Debbie Jahnke, Brenda McMillan, Sean Koomen, Jennifer Rotermund, John Nowak,
Hendrik Taatgen -ATAB Liaison
Members Absent: Jim Todd
Staff Present: Alex Wisniewski, Parks, Recreation and Community Services Director; Debbie Reid, Parks, Recreation and Community
Services Administrative Support Specialist, Haylie Clement, Deputy City Clerk
Topic Motions/Recommendation/Action
II. Approval of Agenda: Agenda approved unanimously
III. Approval of Minutes: February 25, 2020 Minutes approved unanimously
IV. Public Comment: None
V. Old Business None
New Business
A. Board Nominations
B. COVID Impact Update
C. Recreation & Maintenance Update
D. Tree City USA
E. Golf Course RFP
A. Debbie Janke reported that Daniel Greholver had resigned and
moved out of the area. Officers are elected annually in May.
Jennifer Rotermund nominated Debbie Janke to chair for
another year. Shawn Koomen 2nd nomination. Shawn Koomen
offered his name as co-chair and John Nowak 2nd the nomination
and the new officers were duly elected.
B. Alex reported on impacts of COVID on PRCS department
C. Alex gave an update on staffing and current coverage for
maintenance and recreation.
D. Alex reported that the next Tree City application is due soon.
Debbie Janke suggested a proclamation be given to Council in
October to recognize Arbor Day and noted that there is no
requirement host an Arbor Day event in 2020 due to COVID.
Debbie Janke will draft the proclamation and send to board for
comment prior to submitting.
E. Alex gave a synopsis/recap of the Golf Course process, Council
direction and the resulting RFP process underway as well as the
community engagement attempts that will be upcoming.
Next Meeting:
The next meeting will be September 22, 2020
Parks, Recreation & Trees Advisory Board Special Meeting Minutes
Date: 8/25/20 Time: 4:30 p.m. Location: Virtual Conference Call Meeting
Members Present: Debbie Jahnke, Brenda McMillan, Sean Koomen, Jennifer Rotermund, John Nowak,
Hendrik Taatgen -ATAB Liaison
Members Absent: Jim Todd
Staff Present: Alex Wisniewski, Parks, Recreation and Community Services Director; Debbie Reid, Parks, Recreation and Community
Services Administrative Support Specialist, Haylie Clement, Deputy City Clerk
Topic Motions/Recommendation/Action
Board and Public Comment: John Nowak thanked Alex and staff for the efforts that have been taken
on the Golf Course and all of the work around COVID restrictions.
Adjourned:
5:53 pm
Parks, Recreation & Tree Advisory Board
Director’s Update
9/22/2020
A. Recreation and Maintenance Update
1. Recreation
a. Mountain View Pool
1. Closed
2. Staff still furloughed
3. Re-opening timeline under consideration with 2021 budget planning
b. Rentals
1. Suspended
2. Maintenance
a. Parks – maintenance focused on basic upkeep and safety only; workplan and
improvement projects currently on-hold
b. Trails – maintenance focused on basic upkeep and safety only; workplan and
improvement projects currently on-hold
3. Staffing
a. Aquatic Program Supervisor resigned on 9/10/2020
PROCLAMATION
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and Arbor Day is now observed throughout the nation and the world; and WHEREAS, in these challenging pandemic times, our urban forests, parks and trails provide open space to find solace and hope, where we can be safe and socially distanced; and WHEREAS, trees are a source of carbon mitigation. Trees buffer our carbon footprint.
They store carbon on timescales relevant to climate change. We need them at least as much as they need us; and
WHEREAS, autumn is the recommended time to plant trees in our climate and the Governor has declared the month of October to be Urban and Community Forestry Month; and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our hearths, and countless other wood products; and WHEREAS, trees in our city beautify our community; enhance the economic vitality of business areas, and increase property values, and WHEREAS, trees wherever they are planted, are a source of joy and spiritual renewal.
NOW, THEREFORE, I xxxx, Mayor of the City of Port Townsend, do hereby proclaim October xx, 2020 as
Arbor Day
and urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations.
________________________ xxxx, Mayor Date