HomeMy WebLinkAbout090220 Agenda Packet
ARTS COMMISSION MEETING AGENDA
September 2, 2020 | 3:00 p.m. | Remote Meeting
****The State of Emergency declared by Governor Inslee temporarily prohibits in-person contacts with
the public required by the Open Public Meetings Act and the Public Records Act. The May 29, 2020
Public Health Order by Jefferson County Health Officer Thomas Locke also states no in-person meetings
are allowed. Council will be participating by teleconference****
Submit public comment emails to be read aloud (up to three minutes per person) to:
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Local Dial In – (360) 390-5064 access code: 114-244-889#
I. Call to Order
II. Approval of Agenda
III. Approval of Minutes – March/June Meeting
IV. Public Comment (3 minutes per person)/Correspondence
V. Funding Applications
VI. Commission Business
A. Chair’s Update
B. Budget Update
C. Review of Ordinance 3251 Amending PTMC Ch. 3.50 - Public Arts Program –
One Percent For Arts
D. Main Street Letter
E. Playfest Decision
F. New way of Grant Funding/Quarterly approvals
G. Presentations/Voting
H. Outreach Discussion/Materials
I. Public Arts Committee
a. Appointments
J. Angel of the Arts
K. New Proposals/Applications
VII. Set Agenda for Next Meeting
VIII. Next Scheduled Meeting – October 7, 2020 | 3:00 p.m.
IX. Adjourn
Minutes of the Port Townsend Arts Commission Meeting of March 4, 2019 LOCATION: City Hall Conference Room 3
MEMBERS PRESENT: Nhatt Nichols (Chair), Maryann Tapiro, Shelly Leavens, & Dan Groussman MEMBERS EXCUSED: Kris Morris, Dan Groussman, Stan Rubin (Vice Chair), & Becky Busi STAFF PRESENT: Executive Assistant Kelly Graves Topic Motions/Recommendation/Action
Call to Order The meeting was called to order at 3:03 p.m.
Approval of Agenda The agenda was approved as is.
Approval of Minutes for February 2020 Meeting Minutes were approved 3-1.
Public Comment No Public Comment
Funding Application: 4PT Productions Bob Francis presented to the Commission for their event,
a Classical music and jazz concert by Wayne Horvitz
(composer, pianist) and Sarah Schoenbeck (bassoonist) The concert is pay what you wish. Funding will help with the rental of the room and tuning the piano.
The Commission approved 4-0 unanimously to fund $315.
Funding Application: Aaron Asis (partnering with Centrum) Aaron Asis and Michelle Hagewood presented to the Commission for their event “Fort Woods” which is a series
of temporary installations and public events conceived to
celebrate the history current and future significance of Fort Worden. It will be a temporary exhibit, public walk/park experience from June – September. Funding will help with design and development, installation materials, and travel
expenses.
The Commission approved 2-1 to fund $1500.
Funding Application: Jefferson County Historic Society: Tara McCauley presented to the Commission
about the Art Walk Enhancement Activities event that will be on Saturdays April through December. This event will have hands on art to compliment the art experience including book reading, clay art, paper art, and performances. Funding will help purchase materials for art,
The Commission approved 3-0 unanimously to fund $650.
Topic Motions/Recommendation/Action
and with advertising.
Chairs Update: Ms. Nichols informed the Commission about the invite to Jennifer Hardesty’s Ballet performance, invite was emailed to Commission members. She also informed the
Commission of a meeting she has scheduled in the
following week with City Manager John Mauro to discuss the Commission’s Budget and Workplan.
Budget Update
Before the meeting started the Commission had a balance of $12,605, after approved grant funding the balance is $10,140.
Playwright Festival The Commission discussed the Playwright program and if this is something they would like to continue doing. They
are already obligated for this event through 2020 and want
to discuss and decide when more members are present.
Outreach Discussion/Materials
Will discuss at a future meeting
Public Art Committee Update
The Olycap project has been put on hold for now, no new public art related updates.
Website Review
The Commission reviewed the City website Arts Commission pages. This will need further discussion in the future and suggested updates to City staff.
Next Meeting: April 1, 2020, 3:00 p.m.
Adjourn: The meeting was adjourned at 4:44 p.m.
Minutes of the Port Townsend Arts Commission Meeting of June 17, 2020 LOCATION: Virtual Meeting
MEMBERS PRESENT: Nan Toby Tyrell, Danny McEnerney, Simon Lynge, Julie Johnson, Michelle Hagewood, Shelly Leavens, Joe
Gillard, Dan Groussman, and Nattahleah Nichols MEMBERS EXCUSED: None STAFF PRESENT: City Attorney Heidi Greenwood, City Clerk Joanna Sanders
Topic Motions/Recommendation/Action
Call to Order The meeting was called to order at 12:03 p.m.
Approval of Agenda The agenda was approved
Public Comment Public Comment from Bob Gray
Funding Application: Suzanne Carlson and Teddy Lachapelle Suzanne Carlson and Teddy Lachapelle presented an application for a community event to paint temporary street
art for Black Lives Matter and the Juneteenth Freedom March
The Commission approved 5-2 to fund $468.
Adjourn: The meeting was adjourned at 1:29 p.m.
Arts Commission 2020 Grant Funding
Organization Contact
Grant
Amount Status Pay out
Might still
happen Notes
Centrum George Marie $1,200 unknown
No response when I reached out in July to see if
they are moving forward
Andrea Lawson $1,300 Completed $1,300
Storyborne Bonnie Obremski $1500 +$800 Completed $2,300
Many Moons Phina Pipa $1,000 unknown see email from Phina
Mandala Marc Weinblatt $1,220 Completed ($1,220)
This amount is coming out of New budget
$7500 because it was completed after COVID
PT Ballet Jennifer Hardesty $1,000 Canceled
Gwen Franz $975 Canceled
Jeff Co Farmers Market Amanda Milholland $2,000 unknown ($1,000)
Wasn't able to do live music part, but, they
might be able to host music at att this season.
Is it okay for them to let us know later in the
season if we expect to be able to use part of
the funds?
PT Summer Band Steve Reed $500 unknown ($500)
Had to cancel summer concerts, might still do
some through November
Songwriting works Judith Freedman $500 Completed $500
4 PT Productions Bob Francsis $315 Canceled
Aaron Asis/Centrum $1,500 Pending ($1,500)
This is still happening, same as proposed, just
shifted dates
JCHS Tara Reid $650 unknown ($650)
Grant was for 2020 Art Walk, that was
canceled, they want to use funds for different
event…
Playfest $900
BLM Mural $468
Total Approved Grants before COVID $12,160
Total paid out from original budget before COVID $5,468
New After COVID 2020 Budget $7,500
Total left after previous approved grants $2,630
New Grant Proposals:
PT School of the Arts Online Arts Program $4,235
Rebecca Welti Plankton Mural N/A
no application received, no budget amount,
might be public art piece?
Agenda Bill AB20-075
Meeting Date: August 17, 2020
Agenda Item: VII. A.
܈ Regular Business Meeting
܆ Workshop/Study Session
܆ Special Business Meeting
Submitted By: Heidi Greenwood Date Submitted: August 10, 2020
Department: City Attorney Contact Phone: 360-379-5048
SUBJECT: Ordinance 3251 Related to the Public Arts Program – One Percent for the
Arts, Amending Port Townsend Municipal Code Chapter 3.50
CATEGORY: BUDGET IMPACT:
܆ Consent ܆ Resolution Expenditure Amount: $0
܆ Staff Report ܈ Ordinance Included in Budget? Yes տ No ܈
տ Contract Approval ܆ Other:
տ Public Hearing (Legislative, unless otherwise noted)
܈ 3-Year Strategic Plan: 1 - Build small town quality of life
Cost Allocation Fund: 010-011 GF - Mayor & Council
SUMMARY STATEMENT: As part of the Juneteenth Freedom March, members of the
community—with City Council and the Port Townsend Arts Commission support—
painted “Black Lives Matter” on Water Street with temporary paint. Other community
groups have approached the City about adding art to City streets at intersections or
crosswalks. The City does not have a process for approving this type of project. The
attached ordinance would delegate the authority to the City Manager consistent with the
limitations in it.
ATTACHMENTS:
1. Ordinance 3251
2. Ordinance 3251 Exhibit A, PTMC Chapter 3.50
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: Move to approve first reading of Ordinance 3251 related to
the Public Arts Program – One Percent for the Arts, amending Port Townsend Municipal
Code Chapter 3.50
ALTERNATIVES:
܈ Take No Action ܈ Refer to Committee ܈ Refer to Staff ܈ Postpone Action
܆ Remove from Consent Agenda ܈ Waive Council Rules and approve Ordinance 3251
܆ Other:
Ordinance 3251
ORDINANCE NO. 3251
AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, RELATED
TO THE PUBLIC ARTS PROGRAM – ONE PERCENT FOR THE ARTS, AMENDING
PORT TOWNSEND MUNICIPAL CODE CHAPTER 3.50
RECITALS:
1. As part of the Juneteenth Freedom March on June 19, 2020, community members painted
and decorated “Black Lives Matter” on Water Street next to City Hall.
2. Other community members and groups have expressed interest in painting positive
messages and images on City streets, sidewalks, and crosswalks.
3. The City does not currently have a process for authorizing or permitting art in City
streets, sidewalks, or crosswalks.
NOW, THEREFORE, the City Council of the City of Port Townsend ordains as
follows:
Section 1. Amendments. Chapter 3.50 of the Port Townsend Municipal Code is amended
as shown in Exhibit A.
Section 2. Severability. If any provision of this ordinance or its application to any
person or circumstance is held invalid, the remainder of the ordinance, or the application of the
provision to other persons or circumstances, is not affected.
Section 3. Publication. This Ordinance shall be published by an approved summary
consisting of the title.
Section 4. Effective Date. This Ordinance shall take effect and be in force five days
after the date of its publication in the manner provided by law.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this 8th day of September 2020.
______________________________
Michelle Sandoval
Mayor
Attest: Approved as to form:
_____________________________ _____________________________
Joanna Sanders, MMC Heidi Greenwood
City Clerk City Attorney
Ordinance 3251 Exhibit A
Page 1 of 2
Exhibit A
Chapter 3.50
PUBLIC ARTS PROGRAM – ONE PERCENT FOR ARTS
Sections:
3.50.050 Arts commission responsibilities – Process.
3.50.060 Public arts projects – City council approval.
3.50.050 Arts commission responsibilities – Process.
A. The commission shall make an annual review of all capital improvement projects as part of
the annual budget process in order to make its recommendation to the city council as to which
projects are subject to funding under the provisions of this chapter. In addition, the commission
shall review and make recommendation on projects at the direction of the city manager other
than during the annual review of capital improvement projects as deemed appropriate by the city
council or city manager. Their review and recommendation shall be undertaken in accordance
with the following procedure:
1. The commission shall meet with representatives of the city staff as designated by the city
manager in order to review proposed capital improvement projects and to determine which
projects are municipal construction projects subject to funding under the provisions of this
chapter. Such review shall take place in advance of the preparation of the city manager’s
budget report to the city council in order that the recommendations of the commission may
be considered by the city manager in the preparation of his or her budget report, and at other
times as deemed appropriate by the city council or city manager. The target shall be one
percent of eligible capital costs of municipal construction projects.
2. The city council shall review as a part of its budget review, and at other times as it deems
appropriate, the projects and the estimated expenditures proposed for funding. The city
council retains its discretion to determine whether or not it is appropriate for such funding to
be incorporated as a part of the budget and shall fix at the date the budget is approved the
estimated expenditures for public art to be funded in accordance with the provisions of this
chapter and also shall determine the level of general revenue funding to the municipal arts
fund for the general purposes set forth in this chapter.
3. The city council determines to establish the level of funding at such time as substantial
construction plans for municipal construction projects have been prepared and approved by
the city council; provided, the city council, in its sole discretion, may choose to limit or
eliminate funding in the event of a significant budget overrun for a particular project, if it
believes such action to be in the public interest.
B. The commission shall be responsible for working with the city manager (or designated staff)
to recommend to the city council the method of selection for commissioning of artists, for
reviewing the design of, execution and placement of, and acceptance of works of visual art
funded by this chapter, subject to final approval by the city council.
Ordinance 3251 Exhibit A
Page 2 of 2
C. The city does not intend public art to be a “public forum” and therefore reserves the right to
control the art displayed on all city property, including permanent paint or other art installations
on city streets and sidewalks. The city reserves the right to deny display of art or to remove art
displayed if, in the sole discretion of the city manager or designee, the art depicts:
1. Violent images
2. Sexually graphic images
3. Nudity
4. Religious symbols or desecration of the same
5. Hatred of persons or groups of people
6, Support for or opposition to a candidate or initiative on the ballot
7. Imagery that may be inappropriate to maintain in or upon public property
CD. The commission shall have such other duties and responsibilities as the city council may
assign by resolution or other council action.
3.50.060 Public arts projects – City council approval.
The city council specifically reserves to itself final decision-making authority regarding the
funding, purchase, erection, siting and installation of works of public art; provided, nothing
prevents the city manager authorizing street paintings, intersection murals, community-designed
crosswalks, or temporary (not to exceed one year) placement of works of public art consistent
with the intent of this chapter and public safety. The city council indicates its intention to use a
selection process and public process which incorporates members of the city’s arts commission,
and which provides opportunity to citizens to comment on any aspect of funding, purchase,
erection, siting and installation of works of public art. The city council encourages the city
manager to consult with the arts commission and the public prior to approving any street
paintings, intersection murals, or community-designed crosswalks.
For public art, including any street paintings, intersection murals, or community-designed
crosswalks, proposed for installation in an area subject to design review, the city council will
process the installation through the city’s design review processes.
Once installed, art work is solely owned and maintained by the city. City council has final
authority to relocate, remove, or destroy artwork, following recommendation from the arts
commission. Loaned art may be accepted by the city manager for a period not to exceed one
year, and by the city council for a period not to exceed two years.
July 29, 2020
To the Port Townsend Arts Commission:
Dear Commissioners,
The Port Townsend Main Street Program applied for and received Creative District designation for Port
Townsend through ArtsWA. The Creative District encompasses downtown, uptown and the historic area of
Fort Worden.
Th goal of the Port Townsend Creative District is to develop a year-round economy through employment and
entrepreneurship in the creative industries. We wish to apply for an infrastructure grant through ArtsWA
and the Washington Department of Commerce related to the project goals. It would feature a wayfinding
signage project identifying the district. It requires a 1-to-1 match. If we are successful in raising the matching
funds, the deadline to apply to ArtsWA is Sept. 14, 2020 and the project must be completed by June 30, 2021.
The infrastructure project would be partially funded in the amount of $24,500 provided by the Washington
State Legislature. The City is prepared to commit an in-kind match of 25% of the grant to install the “art
markers” which are a main element of the wayfinding signage.
Infrastructure Project Elements:
x Create a logo
x Design “Art Markers” to signify that you have arrived in the Creative District: two markers
downtown, two markers uptown, and one at Fort Worden
x Fabricate and install the Art Markers
x Create and install 60 small artistic signs to link downtown, uptown and Fort Worden
x Develop a Creative District website
x Plan to link “Art Markers” with technology to the new Creative District website.
We are reaching out to the Arts Commission for your help with the process of artist selection and
design/visualization for the art markers and signs. The Arts Commission and the City’s established processes
for Public Art may provide a reliable framework for this process.
We ask to be placed on the agenda for the next meeting to discuss this project and the process and timeline
required to move ahead.
We are also seeking grants to support other elements of the Port Townsend Creative District strategic plan,
such as developing the comprehensive Arts and Culture plan for our community. We also hope to develop an
exciting signature event for 2021, when it’s safe to do so, that supports artists and the sustainability of the
Creative District.
Many thanks for your consideration.
Mari Mullen
Executive Director
The Port Townsend Main Street Program
director@ptmainstreet.org
From:Joanna Sanders
To:Kelly Graves
Subject:FW: PlanktonMural project
Date:Tuesday, July 21, 2020 10:47:42 AM
Attachments:PTCityProp.pptx
For your information.
-----Original Message-----
From: Rebecca Welti <rebeccawelti@gmail.com>
Sent: Tuesday, July 21, 2020 10:25 AM
To: ArtsComm@cityofpt.us
Subject: PlanktonMural project
Dear Commissioners,
I sent you a proposal for a collaborative public mural project recently that we are hoping to execute before the end
of summer. Because the painting season is short, I sent the proposal to John Mauro as well. His office has responded
and may be able to help us locate an appropriate wall.
I just wanted you to be aware of what we are doing since we respect your roles as artistic gatekeepers for PT, and
appreciate all your efforts.
Best wishes,
Rebecca
The Plankton Project
We tell the stories of the ocean’s smallest unseen inhabitants through
Plankton are the microscopic organisms that make life on Earth possi
Our goal is to transform scientific information into informed action a
stewardship.
Port Townsend Public Mural
Summer 2020
•A collaborative public mural is a simple, lo
cost way to safely share community during
this isolating summer.
•Public art gives us a way to think beyond
ourselves and pay tribute to hidden life in
Salish Sea.
•The City of Port Townsend provides a wall
residents provide our town with a powerfu
symbol of solidarity in troubling times.
Dungeness Crab Mural
Collaborative mural painting. Open to all PT residents. Sign up for one- hour su
painting session. 3 participants at a time, socially distant. Black acrylic exterior
brushes provided.
Bull Kelp Life Cycle Mural
Public Mural for Port Townsend. Bringing attention to importance of health
forests and the ecosystems they support. Educational interpretive signage i
near mural site. (Suitable as a collaborative public painting project).
Contact us for more details about these
projects.
Anna Young annagyoung@gmail.com
360.531.4215
Rebecca Welti rebeccawelti@gmail.com
907.617.9909
From:Jim Scarantino
To:artscomm@cityofpt.us
Subject:Request to Paint "Blue Lives Matter" on Water Street
Date:Tuesday, August 18, 2020 12:33:12 PM
To the Port Townsend Arts Commission:
\
On behalf of myself and others in Port Townsend and Jefferson County, I request approval for
a mural supporting the men and women who risk their lives and health protecting our
communities. Approval is sought from the Arts Commission for painting the words, "Blue
Lives Matter" on Water Street between Quincy and Madison. We propose to paint the words
in the same dimensions and lettering used by the Black Lives Matter mural in the next block,
following the template attached to their special event permit, with the obvious difference being
the first word will be "Blue."
Unlike the Black Lives Matter message, this message is free of any connotation or suggestion
of racism, as tens of thousands of law enforcement personnel, maybe more, are Black,
Hispanic, Asian and Native American, and many of them lose their lives or suffer grievous
injury every year in the line of duty.
We request that this matter be placed on the docket for your very next meeting and be
approved as expeditiously as the request for the Black Lives Matter painting was approved,
with the same grant of $500 towards the purchase of paint. As we will be using only one color,
the cost of paint may well be less than that.
I look forward to making the presentation to the Commission and your swift approval of this
request. If I may answer any questions or provide any further information, please do not
hesitate to respond to this email.
Sincerely,
James R. Scarantino
From:Jon Anderson
To:artscomm@cityofpt.us
Subject:Art Trees?
Date:Monday, August 3, 2020 10:30:57 AM
CAUTION: External Email
Both my wife Rosalie Watters and I are new to Port Townsend but wanted to reach out to you about
what we think is a neat art opportunity. We live in a Condo on Monroe St just about the playfield. If
any of you have walked by our place you will notice that two old maple trees had to cut mostly down
by the PUD because of interference with their power lines. Our Condo Assn, led by Bernie Arthur,
thought it would really interesting to do some art work on these trees either by chain saw or other
means. We think this would be a great addition to the art in PT…..so we would like your input and
assistance in dealing with the City and the PUD….I would like to discuss this opportunity with the
commission so let me know how we might proceed….thanks JON
Jon P Anderson, CPA
423 Monroe
Port Townsend, WA 98368
Phone 509-595-1427