HomeMy WebLinkAboutPort Townsend School District - Mtn View Recovery Center Partnership AgreementPARTNERSHIP AGREEMENT
MOUNTAIN VIEW COMMONS COMMUNITY RECOVERY CENTER
This Partnership Agreement is entered into on the date last signed below by and among the Port
Townsend School District No. 50 ("District"); City of Port Townsend ("City"); Jefferson County Public
Hospital District No. 2 ("Hospital"); the Olympic Peninsula YMCA ("YMCA") and Jefferson County
("County").
RECITALS
A. The Port Townsend School District No. 50 ("District") is the owner of the Mountain View Elementary
School building and associated property and improvements located at the 1919 Blaine Street in Port
Townsend, Washington ("Mountain View").
B. The City of Port Townsend ("City") entered in to a five-year lease agreement with the District on
August 10, 2009 for use of Mountain View for municipal purposes.
C. The 2009 Lease was renewed on June 24, 2014 for a period of 15 years, with an option to renew for
an additional 15 years.
D. The Lease allows the City to use Mountain View for specific City programs, including housing the
City's Police Department, Prosecutor, and the Mountain View Pool. It also allows the City to house
community non-profit entities; currently, The YMCA, Red Cross, Jefferson County Food Bank, Working
Image, ReCyclery, and KPTZ public radio are tenants.
E. Section 6 of the Lease controls the use of Mountain View. Section 6(b) specifically allows for the City
to "...partner with community non-profit agencies to provide for additional improvements and facilities
at..." Mountain View.
F. The parties regularly participate in emergency management exercises including 2016's Cascadia Rising
Exercise, which simulated a regional response to a massive earthquake. These exercises have increased
cooperative efforts to prepare for and recover from natural or human -made disasters.
G. The YMCA currently operates programs at Mountain View. Since fall of 2014, it has been exploring
the possibility of expanding its programming at Mountain View in large part by constructing a new
facility there.
H. The District conducts education activities both at its own facilities and at Mountain View.
I. The Hospital conducts education and wellness activities at its own facilities.
J. The County provides a variety of community services that complement a Mountain View Commons
Community Recovery Center, through its departments of Emergency Management, Public Works (Parks
and Recreation Division), WSU Extension, and Public Health.
K. In 2017, the Jefferson County Board of Health and Hospital Board adopted a Joint Resolution
recommending the City, County and Hospital support a Community Health Improvement Plan (CHIP)
program to help address the community's most important health problems, which includes chronic
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disease prevention through promoting appropriate levels of physical activity and by meeting healthy
weight standards.
L. The partners agree that the YMCA's proposed new facility could provide an opportunity to centralize
activities related to community recreation, health and resilience, and provide a central location for
community recovery.
L. The partners (under sponsorship of the North Olympic Development Council) were awarded a Healthy
Places, Healthy People grant from the Environmental Protection Agency in 2017 to fund design and
planning work with community stakeholders.
AGREEMENT
In consideration of the mutual benefits contained in this Agreement, the parties agree as follows:
1. To work collaboratively in 2017 and 2018 to determine next steps for a combined YMCA/Community
Recovery Center;
2. That, during 2017 and 2018 the parties will accomplish the following tasks:
a. Rescope the YMCA's existing draft plans to meet the broader community resiliency and
recovery needs;
b. Prepare a facilities plan that incorporates the Planning Principles set forth as Attachment "A."
c. Identify the options for governance of Mountain View, including but not limited to a Public
Development Authority, non-profit corporation, Parks District or Metropolitan Parks District;
d. Identify funding options, both for construction and for on-going operations of Mountain View;
e. Prepare a proposed budget both for capital and operations.
3. The parties agree that each of them may, but are not required to, contribute funds or staff resources
to this project as approved by their governing bodies. The YMCA will act as a fiscal agent for any cash
contributions. Any party may contribute its own funds or resources in furtherance of this Agreement.
4. Roles and Responsibilities.
a. YMCA shall be the lead agency for architectural and structural matters, and collaborate with
the City, County Department of Emergency Management, and emergency agencies concerning space
and other needs relative to recovery.
b. District and City shall be co -lead agencies for land use matters; provided, that this Agreement
does not waive the City's legislative or regulatory authority related to those matters.
c. Hospital shall be the lead for communications and public education related to the partners'
activities.
d. As budgets are further developed, the parties shall decide which of them shall be the lead for
exploration of government and non-government funding opportunities.
e. County will support the effort through the involvement of pertinent County staff and
officials, and will provide relevant information regarding County programs and facilities, as well as make
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available information from the prior parks and recreation planning efforts of the Exploratory Parks and
Recreation Advisory Committee and MPD Steering Committee.
5. General.
Term and Termination. This Agreement is effective on the date last signed. It shall continue in
operation until December 31, 2018, or until terminated in writing by any party. A party wishing to
terminate the Agreement shall notify the other parties in writing 30 days before the proposed
termination date. A termination by one party shall not terminate the Agreement for the remaining
parties. A terminating party shall be responsible for any agreed expenses up until the date of the notice
of termination.
b. Dispute resolution. If there is a dispute regarding the terms of this Agreement, the Chief
Executive Officers/Chief Operating Officers of each party will meet to resolve the dispute. If the dispute
is not resolved within 60 days of the first meeting, this Agreement will terminate. Each party will bear its
own costs.
c. Records. The parties agree that the government entities are subject to Washington's Public
Records Act, Chapter 42.56 RCW. Any documentation used by the government agencies, whether they
physically possess them or not, is a public record and may be subject to disclosure. The YMCA will mark
any document that it considers to be proprietary in nature. If a government agency receives a public
records request for these documents it will notify the YMCA and allow 10 calendar days for the YMCA to
obtain a court order preventing the release of the documents. The government agencies will not assert a
"trade secret" exemption on behalf of the YMCA. The government agencies will cooperate with the
YMCA in such an assertion. The YMCA will defend, indemnify, and hold the government agencies
harmless from any fines, fees, or penalties associated with the assertion of an exemption to the Public
Records Act related to documents provided by the YMCA.
d. Hold Harmless. Each party to the Agreement shall defend, indemnify, and hold the other
parties harmless from claims, actions, injuries, damages, losses or suites including attorney's fees,
arising or alleging to have arisen directly or indirectly out of or in consequence of the performance of
this Agreement to the extent caused by the fault or negligence of the indemnitor, its elected officials,
employees, officers, agents, assigns, volunteers, or representatives.
e. Applicable Law and Venue. This Agreement shall be construed and interpreted in accordance
with the Laws of the State of Washington. In the event of a dispute, such dispute shall be litigated in the
Superior Court of Jefferson County, Washington. The language of this Agreement shall not be
interpreted in favor of or against any Party as the drafter of this Agreement.
f. Counterparts. This Agreement may be executed in counterparts, each of which shall be
deemed to be an original, but all of which, taken together, shall constitute one and the same
agreement.
g. This Agreement does not obligate any party to take any action for which its governing body
has not appropriated funds. It is not binding until ratified by the appropriate authority for each party.
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JEFFERSON COUNTY SCHOOL DISTRICT No. 50 CITY OF PORT TOWNSEND
Dr. Joh A. Polm, Jr., Superintendent Date David G. Timmon , City Manager ate
JEFFERSON COUNTY HOSPITAL DISTRICT No. 2
Mike Glenn, Chief Executive Officer4f)d
JEFFERSON COUNTY
F
F �
7
Philip Morl y t-rfstrator Date
Approved as to form:
Date:
hilip C. Hunsucker
Chief Civil Deputy Prosecutor
Jefferson County Prosecutor's Office
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OLY P' PENT, AYMCA
Len Borchers, Chief Executive Officer Date
Mountain View Commons Planning Principles:
Assemble a partnership to maintain Mountain View to establish
activities and facilities that will serve to assist the community with
developing resiliency for pre -and post -long term recovery.
Partnership:
Lead Investment Partners:
• Port Townsend School District
• City of Port Townsend
• Jefferson Healthcare (JHC)
• YMCA
• Jefferson County
Associate Programing Partners:
• Jefferson County Department of Emergency Management (JDEM)
• Discovery Behavioral Health (DBH)
• Jefferson County Public Health (JCPH)
• JeffCo Aquatic Coalition
• Red Cross
• Food Bank
• KPTZ
• Working Image
• ReCyclery
• Food Co-op
• Others to be determined
External Partners:
• Federal Government
• State Government
Activities and Core Components of Community Resilience:
8 Key Activities and Partners Influence:
Wellness — Promote pre- and post -incident population health, including behavioral health.
• JHC, YMCA, DBH, JCPH
Access — Ensure access to high quality health, behavioral health and social services.
• City, County, School District, JHC, YMCA, DBH, JCPH
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Education — Ensure ongoing information to the public about preparedness, risks, and resources before
during and after a disaster.
• City, County, School District, JHC, YMCA, DBH, JCPH, KPTZ, Red Cross
Engagement — Promote Participatory decision making in planning, response and recovery activities.
• City, County, School District, JHC, YMCA, DBH, JCPH, KPTZ, Red Cross
Self-sufficiency— Enable and support individuals and communities to assume responsibility for their
preparedness.
• City, County, School District, JHC, YMCA, DBH, JCPH, KTPZ, Food Bank, Red Cross
Partnership — Develop strong partnerships within and between government and nongovernmental
organizations.
• City, County, School District, JHC, YMCA, DBH, JCPH, Food Bank, Working Image, KTPZ,
Red Cross
Quality — Collect analyze and utilize data on building community resilience,.
• City, County, School District, JHC, YMCA, DBH, JCPH, Food Bank, Working Image, KTPZ,
Red Cross
Efficiency — Leverage resources for multiple use and maximum effectiveness.
• Federal, State, City, County, School District, JHC, YMCA, DBH, JCPH, Food Bank, Working
Image, KTPZ, Red Cross
Key Existing Facilities to Support Activities:
Classroom Building:
• Police/Public Safety Recovery Operations
• Red Cross
• Food Bank
• Working Image
• KPTZ
• General City Recovery Operations (Finance, Administration, DSD, Legal).
• Adaptable to meet the current and future needs of current tenants.
• Current use compatible with "Community Recovery Center" planning principles,
o Need to conduct gap assessment and address deficiencies.
Gym, Pool, Cafeteria:
01 Lacks seismic conditioning and not suitable for recovery.
• Space needs for recovery must be developed on site that meets "Essential Facility" code
standards.
• Not cost effective to adapt existing areas to meet recovery needs.
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Key New Facilities at Mountain View to Support Activities:
YMCA Facility Plan:
• Consultant findings recommend the project be re -scoped and scaled down.
• Opportunity exist to re -scope elements of the design to "Essential Facility" code and prioritize to
meet "Key Activities".
o New facility will provide for partnership to promote resiliency activities through
Wellness, Access, Education, Engagement and Self Sufficiency.
o Opportunity to "re -scope" design to enable Partners and Associate Partners to invest in
revised plan.
Recovery Center Facility Needs:
• Proximate to service area
• Adequate transportation connection and on-site support (parking)
• Site and facilities are built to "Essential Facility" code
• Structurally seismically secured
• Spaces are adaptable for other uses
• Barrier free accessibility throughout
• Electricity — full self-sufficiency generator power for interior and exterior needs
o Secure long term fuel supply to support operations
• Water — package on-site water treatment capability
• Waste disposal — package onsite capacity capability
• Premises security and safety — interior and exterior
• Communication capacity enabled
o Radio, telephonic, satellite and internet enabled
• Storage for tables, chairs, beds, safety equipment, crowd control devices (rope, cones, tents)
• Low level maintenance services designed into facility specifications
• Long term lease and use agreements in place
• Agreement between the partners is in place and ready to go
• Sub -agreements with Associate Partners in place and ready to go
Next Steps:
Develop governance structure incorporating roles for Partners and Associate Partners.
• Appoint "Lead" Partner.
• Retain Architectural Services to assist in the "re -scope" of the YMCA plan to adapt to the goals
established by this partnership.
• Develop financial relationship between Partners and Associates Partners
• Explore and communicate with Federal and State Agencies on funding opportunities
• Explore and communicate with NGO's and Foundations on funding opportunities.
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