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HomeMy WebLinkAbout17-009 Joint Resolution of the Board of County Commissioners and the Port Townsend City Council Amending and Restating the Composition, Terms of Office, and Procedural Rules for the Climate Action Committee (2)STATE OF WASHINGTON County of Jefferson City of Port Townsend Joint Resolution of the Board of County Commissioners and the Port Townsend City Council Amending and Restating the Composition, Terms of Office, and Procedural Rules for the Climate Action Committee Resolution 17-009 Page 1 of 7 } } County Resolution No. XX -17 } City Resolution No. 17-009 } } } WHEREAS, the County and the City have jointly committed to addressing energy use and climate change, and have made a joint commitment to achieve a community -wide standard of cutting green house gas emissions to levels 80% lower than 1990 levels by the year 2050 (County Resolution 44-07 and City Resolution 07-022); and WHEREAS, the County and the City adopted a joint resolution (County 02-08 and City 08-001) establishing composition, terms of office and procedural rules for the Climate Action Committee ("CAC"); and WHEREAS, the County and the City adopted a joint resolution (County 53-11 and City 11-036) adopting the Climate Action Plan & Approving Revised Climate Change Work plan which resolution included a recommendation that the composition of the CAC be expanded; and WHEREAS, on August 4, 2014, the County and the City adopted a joint resolution (County 39-14 and City 14-045) eliminating the sunset provisions for the Climate Action Committee and establishing three year terms staggered terms for CAC members; and WHEREAS, on November 30, 2015, the CAC members unanimously voted to support broadening the list of potential representation and clarifying term limits; and WHEREAS, because the CAC is now a permanent joint committee, and because of the changes in composition and term limits of the members, staff has recommended to both the BoCC and Council that these changes be consolidated; NOW THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Jefferson County and City Council of Port Townsend as follows: Section 1. Committee Established The Climate Action Committee (CAC) created by Joint Resolution (County 44-07, City 07-022) is re-established and confirmed. The CAC shall constitute a standing advisory Resolution 17-009 Page 2 of 7 board, and either the County or the City may end its participation by providing 30 days' written notice. The CAC shall follow applicable County and City rules pertaining to advisory committees. The BoCC and City Council shall resolve any conflict that may arise between applicable rules. Section 2. Purpose and Scope of Work. 2.1 The purpose of the Climate Action Committee (CAC) is to serve as an advisory group to the City of Port Townsend and Jefferson County on climate action policies, programs, and priorities. Additionally, it shall facilitate action in accordance with the Climate Action Plan and Revised Climate Change Work plan as adopted by the County and City, as those plans may be amended from time to time. CAC will have no formal decision- making responsibilities. 2.2 The principal role of the CAC is to advise the County and the City in the implementation and updating of a Climate Action Plan with specific focus on greenhouse gas emissions; preparing for climate impacts; monitoring progress; conducting community outreach. 2.3 The draft Climate Action Plan,'as approved by the City Council and the Board of County Commissioners, includes: 2.3.1. Preliminary reduction targets for greenhouse gas emissions for years prior to 2050 2.3.2. A set of strategies and relative priorities 2.3.3. Climate Action Plan implementation steps 2.3.4. A monitoring plan including quantifiable benchmarks 2.3.5 .Recommended amendments to the county and city codes and comprehensive plans in accordance with the Climate Action Plan strategies. 2.3.6 Next Steps including climate change preparedness/adaptation 2.4 In coordination with County and City staff, the CAC shall periodically update the committee's work plan. Work plans shall be cognizant of available financial and human resources. 2.5 The CAC will meet as needed to complete the scope of work outlined herein. 2.6 Participation as a CAC member will not and does not preclude one's later participation in any formal review or comment process before the City Council and/or Board of County Commissioners. Section 3. Committee Members, Alternates, Appointment, and Confirmation Process, Terms & Vacancies 3.1 The Board of County Commissioners and the City Council shall each appoint an elected official and may appoint an alternate to serve as a representative to the CAC. The elected representative shall serve without term limits. Resolution 17-009 Page 3 of 7 3.2 The Chair of the BoCC and the Mayor, in consultation with the County Administrator and City Manager, shall review letters of interest and recommend individuals to serve on the CAC, for joint appointment by the Council and Board of County Commissioners. The committee shall consist of no more than 15 members, representing a broad range of interests, which may include but is not limited to: Education/Schools Builders Industry (e.g., /Marine Trades Energy Business (e.g., Chamber, EDC) Non -motorized transportation Faith Based Organizations Health Local Agriculture/Forestry Water Resources 3.3 Each person shall be deemed appointed and shall commence service after confirmation by the Board of County Commissioners and City Council. A member may continue to serve until the member's replacement is confirmed. 3.4 The BoCC and Council may designate positions to be filled by specific organizations, such as Port Townsend Paper Corporation or Jefferson Health Care. Those organizations will provide the name of their representative(s) to the CAC. Organization representatives shall not be limited to any term, and do not need to be individually appointed. 3.5 Members who do not represent a specific organization shall serve for three years terms, and a member may be reappointed.. The terms will be staggered so that the terms of no more than 1/3 of the members expire in any one year. 3.6 Staff is directed and authorized to assign members appointed as of the effective date of this joint resolution to categories and terms, as applicable, in accordance with this Section. 3.7 If the CAC determines a need, it will recommend an alternate for each member. In the event of that member's absence, the alternate can exercise the voting privilege of the seat that he/she represents. An "appropriately designated alternate" will have been recommended by the CAC and approved by the Board of County Commissioners and City Council. Section 4. Officers -Election and Duties 4.1 The officers of the CAC shall consist of a Chairperson and a Vice Chairperson elected from the appointed members of the CAC and such other officers as the CAC may, by majority vote, approve and appoint. Resolution 17-009 Page 4 of 7 4.2 The election of officers shall take place once each year on the occasion of the first meeting of each calendar year. The term of each officer shall run from that meeting until the first meeting of the subsequent calendar year. 4.3 In the event of a vacancy of the Chairperson, the Vice Chairperson would replace the Chairperson, and the Vice Chairperson replaced by vote of the members of the CAC. 4.4 The Chairperson will sign documents of the CAC and represent the committee before the Board of County Commissioners and City Council. The Chairperson is entitled to a single vote and shall retain the right and responsibility to participate in all deliberations and to vote on all matters. The Vice -Chairperson will act for the Chairperson in the Chairperson's absence. Section 5. Meetings 5.1 The CAC shall meet as needed to complete the tasks outlined in Section 2 of this resolution and as may be further detailed in the approved work plan (Section 2.4). All meetings of the CAC shall be subject to all requirements of the Washington Open Public Meetings Act, and shall be open to the public, and shall be held at a public place. 5.2 All meeting dates and terms shall be posted consistent with adopted County and City policies. No meeting shall be scheduled without at least 48 hours' notice to the County and City Clerk's offices. 5.3 Except as modified by these rules of procedure, the CAC rules of procedure shall be guided by the current edition of Robert's Rules of Order Newly Revised. Section 6. Attendance 6.1 To achieve its greatest effect the CAC will meet with the regular attendance of its members at most meetings; the CAC benefits greatly from full participation of each member. 6.2 In light of this, CAC members are expected and required to notify the Chairperson of anticipated absence from any meeting of the CAC as far in advance of the meeting as possible. In the event that such notifications indicate that a quorum will not be present, the chairperson will cancel or reschedule the meeting. 6.3 If a member is absent for three (3) consecutive regular meetings without excuse, or absent for thirty-five percent (35%) of all meetings (including committee meetings) in any six (6) month period, the member's record of attendance may be forwarded to the Mayor and the Chair of the BoCC for consideration of removal. Section 7. Quorum —Voting 7.1 The decision making approach of the CAC will be by consensus. If consensus cannot be reached, the CAC will require a simple majority vote. Any dissenting opinions will be recorded and included in the meeting summary. Resolution 17-009 Page 5 of 7 7.2 A simple majority of the total of the members currently appointed to CAC shall constitute a quorum for the conduct of CAC business. Voting is by voice vote, except where these rules or the CAC itself may require a roll call vote. Section 8. Conflicts of Interest 8.1 Section 3.55.110 (Conflicts of Interest) of the Jefferson County Code and Section Chapter 2.80 (Ethics) of the Port Townsend Municipal Code shall apply to the CAC. In the event of a conflict between these two provisions, the most restrictive provision shall apply. Section 9. Order of Business Meeting Procedure 9.1 Agenda Items 9.1.2 Call to order, roll call, and determination of quorum. 9.1.3 Minutes of previous meeting 9.1.4 Old business 9.1.5 New business 9.1.6 Discussions of next meeting date and agenda 9.1.7 General Announcements 9.1.8 Community Member Comments 9.1.9 Adjournment 9.2 The Chairperson may alter the regular order of business in preparing the agenda when special circumstances and the efficient use of time dictate. 9.3 All meetings of the CAC shall be conducted pursuant to the Open Public Meetings Act, as codified in RCW 42.30, as the same may be amended or updated. Section 10. Minutes and Records 10.1 Findings and recommendations, etc., of the CAC are prepared at the direction of the chair. Copies will be provided to all CAC members in a timely manner for review and approval at the next regular CAC meeting. 10.2 The CAC shall provide for the taking of minutes and maintaining the records of all meetings. Committee minutes shall be filed with the County and City Clerk's offices within 10 days of approval. Section 11. Reserved. Section 12. Communications to the Board of County Commissioners and City Council The Committee shall report to the Board of County Commissioners and Port Townsend City Council at least semi-annually. Section 13: Compensation and Reimbursement of Expenses Members of CAC shall serve without compensation. Page 6 oJ'7 Section 14 Amending Rules 14.1 CAC may recommend amendments to these rules at any meeting by a vote of the majority of the entire membership, provided five (5) days' notice has been given to each CAC member. 14.2 CAC is a joint county/city committee and thus the two government entities agree to maintain consistency by processing any amendments hereto as Joint Resolutions requiring approval by both entities. Section 15. The provisions of this Joint Resolution supersede the following two Resolutions County 02-08/City 08-001 and County 39-14/City 14-045 and any contrary provisions of Joint Resolution County 53-11/City 11-036. This Joint Resolution shall become effective upon adoption by the Board of County Commissioners and the City of Port Townsend. APPROVED AND SIGNED THIS Attest: A day of ( /" ; c, t � , 2017 JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kier, Chair David Sullivan, Member A Kate D&an', Member C "61yn Avy, y, 1.�`cputy erbk of the Board ar6lyn A eputy Resolution 17-009 Page 7 of 7 APPROVED AND SIGNED THIS day of ltv_.r�d)el 2017 Deb6orah "S�.VStinso Mayor, City of Port Townsend Attest., Approved as to form: 0 Joani'lla Sanders, CMC Steven os City Clerk City Attorney