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HomeMy WebLinkAbout16-048 Mountain View Boiler repair Resolution 16-048 Page I of 2 RESOLUTION 16-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, DECLARING AN EMERGENCY AND RATIFYING THE CITY MANAGER'S APPROVAL OF ALL APPLICABLE DOCUMENTS TO ALLOW FOR THE REPAIR OF THE BOILERS AT MOUNTAIN VIEW COMMONS WHEREAS, Section 3.46.090 of the City of Port Townsend Municipal Code, and Section 39.04.280(1)(c) of the Revised Code of Washington allows exemptions to competitive bidding requirements under emergency conditions; and WHEREAS, on the evening of October 17, 2016 the pressure relief valve on the domestic hot water heater at Mountain View Commons failed causing water to flood the boiler room which in turn resulted in damage to the controls panels on both boilers; and WHEREAS, this damaged has rendered the boilers inoperable thus cutting off building heat and hot water to the main building, pool and gym; and WHEREAS, the City Manager has declared repairs to the boiler system an emergent situation based on the need to provide heat and hot water to tenants at Mountain View; and WHEREAS, the City's municipal code requires City Council to concur with the City Manager's declaration of emergency by passage of a resolution; and WHEREAS, the City Council finds that it is in the best interest of the City to declare an emergency and authorize the execution of all necessary documents to repair the Mountain View Commons boilers; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows: Section 1. The City Council hereby declares an emergency justifying the waiver of certain contracting processes. Section 2. Staff's actions as set out in Public Works Director Ken Clow's Memorandum dated October 25, 2016 (Exhibit A), are ratified and confirmed. Section 3. The City Manager may take any additional administrative actions consistent with this Resolution. Resolution 16-048 Page 2 of 2 ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 7ffi day of November, 2016. Deborah. S. sore Mayor Attest: Approved as to form: Joanna Sanders, CMC Steven L. Gross.................................................. City Clerk City Attorney Resolution 16-048 Exhibit A City Public Works Department 0 Port 250 Madison, Suite 2R wnsle"%n Port Townsend, WA 98368 Tod360-379-5096 Fax 360-385-7675 MEMORANDUM TO: David Timmons, City Manager FROM: Ken Clow, Public Works Director SUBJECT: Mountain View Commons Boiler Damage—Emergency Condition DATE: 25 October 2016 On the evening of Monday, 17 October 2016 a pressure relief valve on the domestic water heater for the Mountain View Commons failed resulting in water overflowing the tank and flooding the surrounding area. The floor drains and sump pump were not able to keep up with the over flow. The lowest part of the boiler room which houses the two boilers for the facility was flooded, damaging the boilers' electronic control panels, related electrical and mechanical components, and the boiler's insulation. City facility staff discovered the condition on Tuesday morning, 18 October. The power to the boilers was shut off. The space was pumped out and fans brought in to dry out the damaged boiler systems. The failed water heater provided hot water for building heat and domestic hot water for the entire facility including the pool. Electric space heaters were provided for limited heating in work areas, but the remaining areas are without heat or hot water. The pool is currently closed until the heat can be restored. Repair parts for the water heater were ordered and a local plumber is making the necessary repairs. The boilers and the damaged control systems pose a more challenging problem as replacement parts must come from the boiler manufacturer and the repairs need to be made by qualified technicians. The parts have been ordered but the anticipated delivery is approximately two weeks from now. Technicians have been identified to complete the repairs once the parts arrive. With the cost of the boiler parts alone exceeding $25,000, the total cost to restore the two boilers and water heater could cost approximately $40,000. Due the lack of heat and domestic hot water in this much used facility and the impending colder weather, we are asking that this situation be declared an emergency to expedite the repair work to the fullest extent possible.