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HomeMy WebLinkAbout021863 Min Rules of Procedure PORT T 4m-',ND PLANNING COMMISSION M ir ES February 18,1963 Mayor Sullivan presided briefly at the first meeting of the C i cion held at the home of Col. Lester Hall, Officers elected were: Cod..Halls Chairman and Harry Deits., i e- Cha irman. Marilou Green was appointed as Secretary Pro,-tem b Chairman Half.. Standard rules of procedure were adopted on a motion made by Gail Stuart, seconded by Harry Diets. Chairman Mall told of his activities o ar organization of the Commission. He mentioned visiting the Bremerton and Port Angeles Planning Commission meetings, attending an Area Redevelopment Association meeting at Alderbrook Inn on Hood Caul., meeting with Mate officials from the Department of Commerce and Economic Development and of requesting and receiving literature fr m the Association of Washington cities regarding planning commissions , It was decided to ask Lloyd Kirry to speak at the next Commission meeting which will be held jointly with the City Council an Monday., March 11th in the Council. Chambers. The second Monday of each month was set as the regular meeting date f the Commission., 7: P*Mo It was r6commended by Chairman Hall that the Commission suggest to the city Council that the Current City Planning Commission ordinance be revised so as to be more comprehensive. Discussion was beld as to finances, office space and secretarial help. Mayor Sullivan and Chairman Mall will attempt to contact someone who will be available for part time clerical and secretarial work. After a general discussion of the aims and purposes of the Commission the meeting was adjourned. Members Present: Mayor Dennis Sullivan Col, Lester Hall. Marilou Green Philp Copps Gail Stua t Harry Dei is . .Lindquis Members Abs en t Dr. G.T.Chuljiam Respectfully submitted by Marilou Green Secretary P -tem. 1 RUI.RS' OF PROCEDURE of the P ANNING COMMISSION OF THE CITY OF FORT TOWNSEND., WASHINGTOM We., the members of the planning Coniss ,on of the City of Fort Tsend, State of Washington, pursuant to Ordinance No. 1431, passed on November 6th, 1962, by the City of Port Townsend, do hereby adopt,, publish and declare the following rubs of procedure I. The official name shall be, "THS FORT TO NSEND PLANNING CD SSIo " 11 10 The official seat of the Co .ssi.on shall be in the City Hall of Fort Townsend, Washington, and meetings shall be held there except on such occasions, and at such dries as the Comussion may by a majority gate otherwise direct. The officers of the Coi.ssion shall consist of a Chairman, vice-Chairman, Secretary, and Treasurer and such other officers as the Commission may by majority vote, approve and appoint. Iv. The Chairman shall preside over the meetings of the Commission and exercise all the powers usually incident to the office, retaining, however, to himself as a member of the Commission, the full right to have his own vote recorded in all deliberations of the Co ssi.on. v e The Vice-Chairman shall, in the absence of the Chair , from any meeting, perform all the duties incumbent upon the Chairman, The Chairman and Vice-Chairman both bin absent, the members present may elect for the meeting a temporary Chairman who shall have full powers of the Chairman during the absence of the Chairman and Vice4hairman. page 1 of 3 pages 5 The Secretary may be a member of the Comaission or otherwise. as the Cossion may determine. The secretary shall keep the seal of the Commission, if one shall be adopted, and shall cause it to be affixed to instruments under the direction of the Comnission. The secretary shall keep a record of all meetings of the Co=aission and of its committees when requested to do so, and hese records, together with the seal, shall. rein the property of the Comission and be retained at such office as the Commission may direct. In the absence of the Secretary from any meeting, a Secretary pro tem shall be appointed. TTL. The Treasurer shall handle the funds of the Commission, depositing them in such bank or hanks under such name or names as the Cosion may direct. An annual report shall be prepared by the Treasurer and filed with the Secretary. The Treasurer shall make such Oher reports from time to time as the Cossion may direct. The Treasurer shall provide a bond if required. Disbursements of funds shall be made by check drawn by the Chairman or Vice-wCha .rman in the absence of the Chairman, and the Treasurer, or the Secretary in the absence of the Treasurer. Viii. The officers shall serve for a period of one year, computed as from the date of the adoption of hese rules of procedure, servi a t XI. A majority of the membership of the Commission, not less than f our of whom shall b appointed members shall constitute a quorum for the transaction of bus im ss. Argy action taken by a majority of those present, when those present constitute a quorum, at any regular or special meeting of the Commission shall be deemed and taken as the action of the Co ss ion. Xiie The members of the Commission, including the Chairman and Vice,-Chairman, while acting as such, shoal serve withoub compensation. XIII• The Commission shall have fu) pager to create standing or temporary committees of one or more members, charged with such duties of examination,, investigation and inquix7 relative to one or more subjects of interest to the Co n.ission s it may by motion or resolution determine, No standing or temporary committee shall have the power to commit the Cor mission to the endorsement of any plan or program without its submission to the body of the Co fission. SIV The sessions of the Cossion shall be open to the public, except on such occasions as the Commission may otherwise direct. XV. The Rules of Prodedure may be armmmded at any regalar or cawed meeting of the Commission by a majority vote of the entire membership, DATED THIS ZA DAY D 1963: �BRILS page 3 of 3 pages