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HomeMy WebLinkAbout09-25-07PEG Access Coordinating Committee Special Meeting Minutes, 9-25-07 3:06 PM at City Hall. Members attending were Gary Nelson, Karen Nelson, John Watts, Mark Welch, Kitti deLong. Tom Opstad arrived at 4:00 PM Mark moved to approve the minutes. Gary seconded. Motion passed and minutes were approved. Copyright Issue re: Current PTTV Programming: Tava Hirsch is using more than three minutes of copyrighted music. Kitti stated that while Gary Lemmons was at the station, the policy was that if we used less than 60 seconds of music, we would probably be okay. Mark stated that we can use music under the Fair Use policy for review or criticism only and that we can't even use 60 seconds. John asked if anyone had talked to Tava about this problem? Karen stated that Steve Emery had and he had referred her to page five of the Operating Rules. The decision by the Board is that we need to pull Tava's program because it violates the Operating Rules and we need to require that she rescore it before it can be shown on PTTV. There was further discussion about Fair Use. Mark has non -copyrighted songs that Tava can use. Mark stated that there are places to get non -copyrighted music, for instance, Gene Michaels Productions has buy-out music. Needle Drop provides libraries of songs where you fill out a form and when you use a song, you pay for that use. PT Film Festival re: Public Access TV Karen announced several Film Fest venues of interest. The first was an Independent Film and Access TV discussion at 3:00 PM on Saturday at the Upstage. The second was a Question and Answer session called Celluloid Bainbridge which is a presentation of their film festival and how it has covered a lot of the history of Bainbridge Island. 2006 Budget Questions: Karen informed the Board that there is approximately $6,000 (the exact amount isn't known) that was requested to be carried over from the 2006 budget to the 2007 budget that does not show in this year's numbers. There is a BRC Invoice of $5,670 that was mistakenly charged to the Peg Budget when it is really a charge to the Council. And that under Office and Operating Supplies section of the budget, it appears there was an error and that we were overcharged by $1,082.57 because of a bundling of invoices. Kitti moved to recommend to the City Council to carry over any reserve from 2007 to 2008. Mark seconded. The motion passed with John abstaining. John abstained pending reconciliation. PEG Equipment Purchases 2006: Kitti presented a list of Equipment Purchases made in 2006. Mark will check out this list against the equipment that we have. As far as the budget for 2008, Mark stated that we will go forward with a status quo Budget now. As we develop our plan for changes to PTTV, we can decide if we need to look at supplemental budgets in 2008. Right now, it is a status quo budget. John stated we should get something like a budget page from Michael Legarsky soon. There was discussion on how PTTV's long distance telephone service is provided. We will have the station manager research the cost of our long distance service to find the most cost-effective service. John suggested setting up a meeting with Mark, Karen, John and Michael Legarsky to go over the first draft of 2008 budget. John will set that up. Continuing Technical Problems on #97: Mark was checking cables and found the FR Modulator had been pulled almost off and caused the demise of the Modulator. He replaced it with his own working Modulator. He now thinks the rest of the problem is at Millennium. As soon as Mark does a few more tests, he will call Rick at Millennium. Now we are running on new cables and a new modulator. Mark stated the "flare and tear" problems are originating from old tapes. He sees wrinkles, cupping and stretch marks on some of the tapes. Mark said that we need to require certified, NEW, S -VHS tapes from producers so the tapes don't screw up our players any longer. Mark also said that we need to have a system of labels on tapes to show how many times each tape has been played. We can put a check mark on each tape at each playing so we have a record. We need to limit the number of times a tape is played to 20 or so. John announced that Millennium has changed its name to Broadstripe. Mark stated that the marginal tape decks are not marginal, but the problem appears to be poor tape quality. There was discussion about bundling of services by Millennium and how that might make it unable for us to define how many subscribers we have because of the bundling. Dollar Allocation of Production Manager's Time: Discussion. Mark stated that Karen and the Production Manager should be deciding scheduling and Steve should be involved with the physical programming of the router. The Production Manager can set it up so his assistant can carry out his direction. Mark said he expected the Production Manager to work 20-30 hours and the same with the IT Consultant. He expected that with the work we need to do, that those hours might start high and dwindle off, and that the Production Manager would probably take 60% of the budget time, the IT Consultant would probably take 30% of the budgeted time and the Production Assistant would probably take 10%. That means that the Production Manager would probably work 25-30 hours per week to start. Discussion. Hours will be fluid and will be decided between the Production Manager and Karen. Karen stated we had made rules for the use of the editing suites. But those rules are not being followed right now because things are so loose. John stated that between the Production Manager and Karen, they will decide on policy recommendations, and then Karen will bring those recommendations back to the Board. Karen and the Production Manager will determine the hours for each of the Production Manager and the Technical Assistant, with Board oversight. IT Consultant: Karen announced that she felt that it would be better to wait until the Production Manager is hired before we have the IT Consultant come in. Non -Profit Corporation Model: Karen presented for review the Non -Profit model that David Timmons and John Watts had written in March of 2005. John stated that the Interlocal Agreement could be changed to be between three parties. John, Tom and Mark agreed that sounded good to them. As far as the details of the accounting/bookkeeping, John felt that the City will continue to receive the franchise income from Millennium and turn it over to the Non -Profit as a pass-through situation. John felt that the Non -Profit needed to handle the money in a responsible manner. There was a brief discussion about fiduciary bank accounts and accounting responsibility for Non -Profit Corporations. John stated that he would like to present David Timmon's Non -Profit Model Proposal of March, 2005, to the City Council on October 15, 2007. Insurance: Tom stated that the school will require $1,000,000 liability policy. The City will require the same. Mark suggested requesting quotes from Marshall -Paris in Seattle or MacDonalds in Redmond. Both of these insurance companies handle this type of insurance. Kitti moved to approve the conceptual model of the Non -Profit Corporation, consisting of David Timmon's March 15, 2005 model, to present to the City Council and the School Board. Mark seconded. This motion passed unanimously. The Board adjourned to Executive Session to interview Paul Richmond at 4:00 PM.