HomeMy WebLinkAbout10-29-07PEG Access Coordinating Committee Special Meeting Minutes, 10-29-07
2:30 PM at PTTV Studio. Members attending were John Watts, Gary Nelson,
Karen Nelson, Kitti deLong, Teresa Percy arrived at 2:38 PM, Tom Opstad
arrived at 3:05 PM, Geoff Masci appeared via phone. Also attending were
Jonathan Strattman and Steve Emery.
John moved to allow Geoff to participate via phone. Gary seconded. The motion
passed unanimously. Regarding the requests for authorization of expenditures
for the IT Consultant, Geoff moved to allocate these funds for IT Consultant
Steven Jacobsen in order to move forward quickly. Kitti seconded. Teresa arrived
at 2:38 PM. John asked to postpone this matter for a week until the other
members had a chance to review this proposal. Discussion.
Jonathan questioned whether Steven Jacobsen's suggestion to use a PC in the
webcasting system was the only way to go, but whether a MAC, which is easier
to use, might work instead. Gary Nelson called Steve Jacobsen via phone to ask
that question. Steven Jacobsen stated that if we are going to use the FLASH
system, a PC is required. Discussion. John asked if Steven was in the middle of
a project here or if he was at a convenient stopping point. Steven stated that he
was doing the analysis of the equipment but was not doing a project. Discussion.
Karen stated that during the meeting she and Carl Nomura had with David
Timmons, he had stated that the City would like from the TV station a "feed" to
webcast City Council meetings. Discussion about what the total cost of the
analysis is expected to be, and how many hours it will take to finish that work.
Steven Jacobsen stated that it may take another 20 hours to complete the
analysis. He has already spent 10 hours and some computer time. John asked if
the proposal for webstreaming has some time overlap or is that time for the
analysis all separate. Steven Jacobsen stated that there would be some small
overlap. Discussion about how that time translated into money. John asked what
would be the downside of waiting one week for making a determination on the
webstreaming. Steven Jacobsen stated that he had more than enough to do at
the moment so the delay would not affect him. Teresa asked if 30 hours would be
enough to complete the analysis report. Tom arrived at 3:05 PM. Steven stated
that he thought it would. Steven Jacobsen's phone call ended. John moved to set
aside the above motion and moved to authorize expenditure for the analysis that
Steven Jacobsen is doing not to exceed $1100. Kitti seconded. Discussion.
Karen explained that we expect to have enough money to do the equipment
updates. Tom asked if we can get state pricing on the equipment purchases.
John said that yes, we will. The motion passed unanimously.
Returning to the motion to approve webcasting for City Council Meetings: Steve
Emery explained what remained to do in order to webcast from Steve Jacobsen's
point of view.
John stated that from a legal and practical standpoint, this motion needs to be
put on the next agenda. The Committee agreed that we will delay this matter until
the November 13 meeting.
Steve Emery stated that we also need a web hosting company.
John stated that, FYI, the City Council is trying to wrap up all its business by the
end of November.
The committee discussed the request for authorization for expenditure for
backdrops and for the logo, and also discussed the possible types of backdrops.
John made a motion for expenditure for backdrops not to exceed $400. Teresa
seconded the motion. The motion passed unanimously.
In regard to the logo design, Teresa stated that the contest approach didn't work,
that she had a very good experience with a designer when working on the logo
design for the library and that the library logo cost $1500. Karen stated that a
logo could cost as much as $2500. John suggested that we need to advertise an
RFP for a designer with a maximum of $300. Discussion re: cost of the ads for an
RFP. Karen suggested advertising in the Community Calendar. Kitti made a
motion to authorized the expenditure for logo design with a maximum of $300,
and to advertise on the City Web Site, Channel 97, and the Community Billboard
in the Leader. Gary seconded. The motion passed unanimously.
After discussion regarding the authorization of expenditure for Ted Krysenski to
consult on upgrading the studio lighting, Teresa made a motion to authorize.
After discussion about what the cost could be to have an expert consult on
lighting, John moved to authorize Karen to have a discretionary amount to
expend not to exceed $250 and to be able to use money from that $250 for the
lighting, or for any purpose that Karen requires. Teresa seconded. The motion
passed unanimously.
The meeting ended at 3:55 PM